Sports Assistant (Part Time)

Sports Assistant (Part Time) Apply Sports Assistant (Part Time) Apply The Post

Organisational Structure

Reports to: Duty Officer for day-to-day operations and the Operations Manager for additional support.

The Role

Based across the range of University of Stirling sports facilities, the Sports Assistant will assist with the implementation of the University of Stirling Sport strategy relating to facilities management by maintaining and improving customer service. The role holder will be expected to show excellence in customer care when dealing with all enquires and provide a responsive sports assistant service, prepare activity and associated areas for use, ensure that activity areas are safe and monitor the use of all sports and associated areas.

Additional Information/Special Conditions

A working pattern operates and the nature of the duties will require the job holder to work early morning, evenings, weekends and bank holidays and a show willingness to work additional hours to cover holidays, sickness and large events.

The earliest shift starts at 5.30am and the latest shift ends at 10.30pm.

A full-time working week is 36 hours.

Sports Assistants will receive a 1 hour, unpaid break for a shift over 6 hours.

Sports Assistants are normally expected to work two weekends in three.

The successful candidate will be expected to wear uniform.

The successful applicants for the full-time post will work on a three week rota.

Attendance at staff training (currently on Friday afternoons from 1pm-3pm) is compulsory and part of the shift pattern.

Working patterns may be subject to change on completion of University of Stirling Sport's facility redevelopment.

Description of Duties

Daily Operations

To assist in the preparation of all activity areas, meeting rooms and changing areas for use, and in accordance with the front of house system

To monitor use of all facilities

To ensure all equipment and facilities are safe, clean and tidy

To promoting safe and effective exercise, including supervision of activities in fitness centre and activity areas

To undertake portering duties as required, which can include manual handling, in accordance with University policies and practices

Customer Care

To act as a source of information to encourage repeat and new business.

To act as a point of contact for any customer enquiries

To respond, resolve or refer issues raised by customers in accordance with agreed procedures and practices and in a polite and constructive manner

To contribute to the development of customer care policies and practices

To monitor the safe use of the facilities to ensure that only members and paying customers enjoy the facilities

To assist with visits and tours of the facilities when required

To participate in resolving and responding to customer queries and feedback until such times as the customer is satisfied

To present a friendly, efficient and effective front-of-house service

Service Development

To contribute to the process of continuous improvement

To work as part of a team, contribute to and support the work of colleagues

Administration

To assist with daily checks and administrative activities

Continuous Improvement

To attend and participate in regular staff training and development activities relevant to the role

To contribute to the continuous development of the service

Health, Safety and Security

To adhere to University policies

To follow safe methods of work

To follow emergency procedures as outlined and provided in the Emergency Action Plan

To ensure other staff adhere to safe methods of work

To respond to all incidents and/or accidents and ensure they are followed up by reporting and recording the detail in accordance with agreed procedures and practices

To respond promptly to reports of repair and/or damage to equipment or buildings, fixtures and fittings, and assisting with minor repairs where appropriate. This includes keeping a record of the repairs which have been logged with Estates and Campus Services and chasing the repair and/or return of equipment

To assist in the maintenance of a safe and hygienic physical environment throughout the sports facilities

To ensure all sports facilities and grounds are kept free from rubbish or debris

Administering

To complete all records required accurately and diligently

To ensure that a full handover is provided to other sports staff and/or the Duty Officer (when appropriate), to highlight outstanding actions and issues that have arisen during shift

To process items of lost property in accordance with University procedures and practices

To take delivery and receipt of items of mail when required

Communicating

To communicate effectively with staff and customers

Miscellaneous

To undertake other duties as may be required by the Operations Manager

Essential Criteria

Positive attitude and experience of making decisions and using judgement and initiative to solve problems

Evidence of excellent written and verbal communication skills

Evidence of strong organisational and interpersonal skills

The ability to prioritise workload

A friendly and approachable manner

Team working experience

Ability to build effective relationships

An ability to work under pressure

Flexibility in terms of hours and days of work

Willing to work unsocial hours, weekends or public holidays as required

Willingness to work additional or alternative hours by arrangement to cover holidays, sickness, etc.

Evidence of being self-motivated with a “can do” style and approach

A passport holder or be eligible to apply for a passport

Successful Disclosure Scotland clearance, or willingness to apply for Disclosure Scotland clearance

Desirable Criteria

Hold a recognised Emergency First Aid at Work certificate

Ability and confidence working in a busy customer facing role

Experience of front-line service delivery

Experience of cash reconciliation

Sales experience

A demonstrated commitment to customer service

Experience of making decisions and using judgement and initiative to solve problems

Computer literate, with experience of using Microsoft packages such as Outlook, Word and Excel

Additional Information

Part Time (41.67%) Open Ended

Grade 3: £22,768 - £23,742 p.a. pro rata

The closing date for applications is midnight on Sunday 27 September 2026. Interviews are expected to take place on Thursday 08 October 2026.

The University will pay a supplement per annum pro rata with effect from 01 November 2025, to align with the Real Living Wage (RLW) which equates to £25,178 p.a. This RLW supplement will be reviewed annually to take account of future increases and RLW rates.

There is an expectation that work will be undertaken in the UK.

This role will require a Level 1 Disclosure check. An offer of employment will be subject to a satisfactory outcome of this process.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

About Us

As Scotland's University for Sporting Excellence and The Times Sports University of the Year 2020, sport is part of the DNA at the University of Stirling. The deliverables build on the philosophy of the first Chancellor, Lord Robbins, when he spoke of ‘education with a purpose'. Our impact, contribution and ambition is purposeful in everything we do, aligned to our status as one of the top sporting institutions in the UK.

2024/25 has been another great year for sport at the University of Stirling. The success, prowess and reputation of sport at Stirling is setting standards across the sector and the inspirational performances of our elite athletes on the world's biggest sporting stages, is complemented by the buzz of activity in the new sports facilities. Engagement levels are high, feedback is excellent and sport is contributing significantly to the health, wellbeing and experience of students, staff and community.

We don't want to rest on our laurels, and we will continue to set the standards for everyone else to follow. It is within this context that we will always challenge ourselves and seek to really make impact.

The University

The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe. Driven by our mission to be the difference, we are addressing real issues, providing solutions, and helping to shape society.

The University has more than 17,500 students globally and employs 1,500 staff, with more than 140 nationalities represented within our community. Our campus environment is ranked first in the UK and top 10 in the world, and our sports facilities rank first in the UK and second in the world (International Student Barometer 2024, wave two), reflecting our long-standing designation as Scotland's University for Sporting Excellence.

We were shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver institutional award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.

Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we are ranked among the top 100 institutions in the world for our contribution to meeting 10 of the 17 UN Sustainable Development Goals. We have twice been recognised with a Queen's Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).

Alongside partners, the University spearheads the £214 million Stirling and Clackmannanshire City Region Deal – which will deliver three major University- led projects: the National Aquaculture Technology and Innovation Hub, Scotland's International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.

www. stir.ac.uk @stiruni

Job number

SERV02106

Contract Type

Open Ended

Posting End Date

27-Sep-2026

Location:

Stirling Campus

Salary

Grade3 £22,768 - £23,742 p.a.

Faculty/Service

Sports Development Service The Post

Organisational Structure

Reports to: Duty Officer for day-to-day operations and the Operations Manager for additional support.

The Role

Based across the range of University of Stirling sports facilities, the Sports Assistant will assist with the implementation of the University of Stirling Sport strategy relating to facilities management by maintaining and improving customer service. The role holder will be expected to show excellence in customer care when dealing with all enquires and provide a responsive sports assistant service, prepare activity and associated areas for use, ensure that activity areas are safe and monitor the use of all sports and associated areas.

Additional Information/Special Conditions

A working pattern operates and the nature of the duties will require the job holder to work early morning, evenings, weekends and bank holidays and a show willingness to work additional hours to cover holidays, sickness and large events.

The earliest shift starts at 5.30am and the latest shift ends at 10.30pm.

A full-time working week is 36 hours.

Sports Assistants will receive a 1 hour, unpaid break for a shift over 6 hours.

Sports Assistants are normally expected to work two weekends in three.

The successful candidate will be expected to wear uniform.

The successful applicants for the full-time post will work on a three week rota.

Attendance at staff training (currently on Friday afternoons from 1pm-3pm) is compulsory and part of the shift pattern.

Working patterns may be subject to change on completion of University of Stirling Sport's facility redevelopment.

Description of Duties

Daily Operations

To assist in the preparation of all activity areas, meeting rooms and changing areas for use, and in accordance with the front of house system

To monitor use of all facilities

To ensure all equipment and facilities are safe, clean and tidy

To promoting safe and effective exercise, including supervision of activities in fitness centre and activity areas

To undertake portering duties as required, which can include manual handling, in accordance with University policies and practices

Customer Care

To act as a source of information to encourage repeat and new business.

To act as a point of contact for any customer enquiries

To respond, resolve or refer issues raised by customers in accordance with agreed procedures and practices and in a polite and constructive manner

To contribute to the development of customer care policies and practices

To monitor the safe use of the facilities to ensure that only members and paying customers enjoy the facilities

To assist with visits and tours of the facilities when required

To participate in resolving and responding to customer queries and feedback until such times as the customer is satisfied

To present a friendly, efficient and effective front-of-house service

Service Development

To contribute to the process of continuous improvement

To work as part of a team, contribute to and support the work of colleagues

Administration

To assist with daily checks and administrative activities

Continuous Improvement

To attend and participate in regular staff training and development activities relevant to the role

To contribute to the continuous development of the service

Health, Safety and Security

To adhere to University policies

To follow safe methods of work

To follow emergency procedures as outlined and provided in the Emergency Action Plan

To ensure other staff adhere to safe methods of work

To respond to all incidents and/or accidents and ensure they are followed up by reporting and recording the detail in accordance with agreed procedures and practices

To respond promptly to reports of repair and/or damage to equipment or buildings, fixtures and fittings, and assisting with minor repairs where appropriate. This includes keeping a record of the repairs which have been logged with Estates and Campus Services and chasing the repair and/or return of equipment

To assist in the maintenance of a safe and hygienic physical environment throughout the sports facilities

To ensure all sports facilities and grounds are kept free from rubbish or debris

Administering

To complete all records required accurately and diligently

To ensure that a full handover is provided to other sports staff and/or the Duty Officer (when appropriate), to highlight outstanding actions and issues that have arisen during shift

To process items of lost property in accordance with University procedures and practices

To take delivery and receipt of items of mail when required

Communicating

To communicate effectively with staff and customers

Miscellaneous

To undertake other duties as may be required by the Operations Manager

Essential Criteria

Positive attitude and experience of making decisions and using judgement and initiative to solve problems

Evidence of excellent written and verbal communication skills

Evidence of strong organisational and interpersonal skills

The ability to prioritise workload

A friendly and approachable manner

Team working experience

Ability to build effective relationships

An ability to work under pressure

Flexibility in terms of hours and days of work

Willing to work unsocial hours, weekends or public holidays as required

Willingness to work additional or alternative hours by arrangement to cover holidays, sickness, etc.

Evidence of being self-motivated with a “can do” style and approach

A passport holder or be eligible to apply for a passport

Successful Disclosure Scotland clearance, or willingness to apply for Disclosure Scotland clearance

Desirable Criteria

Hold a recognised Emergency First Aid at Work certificate

Ability and confidence working in a busy customer facing role

Experience of front-line service delivery

Experience of cash reconciliation

Sales experience

A demonstrated commitment to customer service

Experience of making decisions and using judgement and initiative to solve problems

Computer literate, with experience of using Microsoft packages such as Outlook, Word and Excel

Additional Information

Part Time (41.67%) Open Ended

Grade 3: £22,768 - £23,742 p.a. pro rata

The closing date for applications is midnight on Sunday 27 September 2026. Interviews are expected to take place on Thursday 08 October 2026.

The University will pay a supplement per annum pro rata with effect from 01 November 2025, to align with the Real Living Wage (RLW) which equates to £25,178 p.a. This RLW supplement will be reviewed annually to take account of future increases and RLW rates.

There is an expectation that work will be undertaken in the UK.

This role will require a Level 1 Disclosure check. An offer of employment will be subject to a satisfactory outcome of this process.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

About Us

As Scotland's University for Sporting Excellence and The Times Sports University of the Year 2020, sport is part of the DNA at the University of Stirling. The deliverables build on the philosophy of the first Chancellor, Lord Robbins, when he spoke of ‘education with a purpose'. Our impact, contribution and ambition is purposeful in everything we do, aligned to our status as one of the top sporting institutions in the UK.

2024/25 has been another great year for sport at the University of Stirling. The success, prowess and reputation of sport at Stirling is setting standards across the sector and the inspirational performances of our elite athletes on the world's biggest sporting stages, is complemented by the buzz of activity in the new sports facilities. Engagement levels are high, feedback is excellent and sport is contributing significantly to the health, wellbeing and experience of students, staff and community.

We don't want to rest on our laurels, and we will continue to set the standards for everyone else to follow. It is within this context that we will always challenge ourselves and seek to really make impact.

The University

The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe. Driven by our mission to be the difference, we are addressing real issues, providing solutions, and helping to shape society.

The University has more than 17,500 students globally and employs 1,500 staff, with more than 140 nationalities represented within our community. Our campus environment is ranked first in the UK and top 10 in the world, and our sports facilities rank first in the UK and second in the world (International Student Barometer 2024, wave two), reflecting our long-standing designation as Scotland's University for Sporting Excellence.

We were shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver institutional award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.

Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we are ranked among the top 100 institutions in the world for our contribution to meeting 10 of the 17 UN Sustainable Development Goals. We have twice been recognised with a Queen's Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).

Alongside partners, the University spearheads the £214 million Stirling and Clackmannanshire City Region Deal – which will deliver three major University- led projects: the National Aquaculture Technology and Innovation Hub, Scotland's International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.

www. stir.ac.uk @stiruni

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