Assistant Director of Finance, Magnet Schools
Location: East Hartford, CT - East Hartford, CT 06118 · Type: Full
Time
Description
The mission of Goodwin University is to educate a diverse student population
in a dynamic environment that aligns education, commerce, and community. Our
innovative programs of study prepare students for professional careers while
promoting lifelong learning and civic responsibility. As a nurturing
university community, we challenge students, faculty, staff, and
administration to fully realize their highest academic, professional, and
personal potential.
Position Description Summary/Purpose :
This position is accountable for leading the Magnet School Finance team in
managing the financial and accounting controls and policies, annual budgeting,
federal and state grant reporting, cash management, and financial modeling.
Further, this position is responsible for providing leadership and coaching to
the Finance team.
Essential Job Functions/Primary Responsibilities :
(The essential functions or duties listed below are intended only as
illustrations of the various types of work that may be performed. The omission
of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position.)
Cash flow management, which includes the initiation of any drawdowns, the
review and signing of checks, as well as the monitoring of daily cash
balances across Magnet School accounts
Maintains the user security and access to accounting information systems
Manages Magnet School Finance staff and deliverables to ensure accuracy
and timeliness while assisting with the prioritization of duties
Interacts with Magnet Schools staff and management on a regular basis
Performs various tasks associated with the month-end close while adhering
to all internal deadlines
Responsible for ensuring that all journal entries are accurate, timely and
in accordance with GAAP and CT State Department of Education (SDE)
regulations
Responsible for the daily cash accounting activities of the Magnet
Schools, including balancing and reconciling all cash accounts in a
consistent and timely manner
Works with Magnet School Finance staff to bill and record revenues
associated with the Pre-K and After-School programs, as well as other
programs
Ability to present Magnet School financial statements to both the Budget &
Finance and Audit & Risk Board committees, as needed and answer any
follow-up inquiries regarding quarterly activity
Assists with the preparation and compilation of the Magnet School annual
budget and facilitates the finalization of various grant applications
Assembles and files the annual Statement of Expenditures Report (ED141)
for all Magnet School operating grants
Reviews monthly Magnet School construction billing packages and prepares
schedules which project construction cash flow demands
Facilitates all audit requests with regards to construction grant audits
Liaise with local townships to ensure tuition is collected and any
outstanding balances are properly investigated
Meets monthly with District Leadership to review YTD actual expenditures
against the budget and communicate the impact of any and all revisions
proposed by management
Assists with tracking revenues and expenditures by grant source
Facilitates the resolution of any discrepancies on Magnet School drawdowns
or reimbursements with the Connecticut State Department of Education
(SDE.)
Prepares and analyzes monthly operating expense reports relative to
budgets for all Magnet Schools
Performs certain aspects of accounts payable processes for the Magnet
Schools, including ensuring that policies and procedures related to
internal controls are followed
Prepares annual 1099 Statements for vendors in an accurate and timely
manner, including timely reporting of 1099 income to the IRS
Constantly monitors new legislation as it specifically relates to Magnet
Schools and implements any necessary changes to daily / monthly /
quarterly / yearly processes within the Finance team
Constantly monitors and assesses current internal control environment
across the Magnet School operations and, where necessary, produces any new
or revised procedures to support the overall goal of accurate and timely
financial reporting
Trains and coaches staff throughout their daily work, as deemed necessary
Coordinates and assists with the preparation of all Magnet School related
annual audit schedules for the Goodwin University fiscal year audit
Occasionally assists with ad hoc work surrounding Magnet Schools and
Goodwin University management needs
Conducts all work in a safe manner and ensures all work safety practices
are followed.
Other Functions
Performs similar or related work as required, directed or as situation
dictates
Continues professional development and training; keeps current with trends
Assists other department staff as needed to promote a team effort
Occasional travel to storage facilities, school locations, training
sessions, and banks.
Knowledge, Ability and Skill :
Requires a working knowledge of basic financial statements
Sound knowledge of compliance regulations for organizations working within
the education or not-for-profit sectors
Exceptional interpersonal skills, a collaborative style, and the ability
to communicate effectively at all levels
Demonstrates initiative and the ability to work effectively within
stringent time constraints
Knowledge of state and federal reporting and records retention
requirements preferred
Working knowledge of Ellucian Colleague system
Proficient in Microsoft Excel, PowerPoint, and Word
Must be comfortable working with a diverse team of talented individuals
across multiple operating entities
Demonstrated commitment to developing and fostering best practices and
policies to promote diversity, equity, and inclusion, and build an
environment in which all members of the University community are treated
with respect and dignity.
Qualifications
Education, Training and Experience :
Minimum of a B.A., ideally with an MBA/CPA or related degree
At least 5 - 7 years working knowledge in accounting or finance with at
least 3 years of supervisory experience
Physical and Mental Requirements :
Work Environment None Under 1/3 1/3 to 2/3 Over 2/3
Outdoor Weather Conditions X
Work with fumes or airborne particles X
Work near moving mechanical parts X
Risk of electrical shock X
Vibration X
Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3
Standing X
Walking X
Sitting X
Talking & Hearing X
Using hands/fingers to handle/feel X
Climbing or balancing X
Bending, pulling, pushing X
Driving X
Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3
Up to 10 pounds X
Up to 25 pounds X
Up to 50 pounds X
Up to 75 pounds X
Up to 100 pounds X
Over 100 pounds X
Vision Requirements:
X Close vision (i.e. clear vision at 20 inches or less)
Distance vision (i.e. clear vision at 20 feet or more)
Color vision (i.e. ability to identify and distinguish colors)
Peripheral vision (i.e. ability to observe an area that can be seen up
and down or
left and right while the eyes are fixed on a given point)
Depth perception (i.e. three-dimensional vision, ability to judge
distances and
spatial relationships)
No special vision requirements
Full-Time Employee Benefits:
Medical Insurance
Dental Insurance
Vision Insurance
Pet Insurance
401k employer match
Employee & dependent life insurance
Great tuition benefits for employee, spouse & dependents
PTO program
Flexible work schedules
(This job description does not constitute an employment agreement between
Goodwin University and employee. It is used as a guide for personnel actions
and is subject to change by the University as the needs of the University and
requirements of the job change.)
