Arts and Letters Administrative Assistant (on-call)

University of Notre Dame
July 18, 2025
Offerd Salary:$22/hr
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Position Information

Position Information

Job Title Arts and Letters Administrative Assistant (on-call)

Job Description

Study everything. Do anything.

Find your passion. Create knowledge. Serve the common good. Prepare for life

The College of Arts and Letters is searching for a few on-call Administrative Assistants to join our team. With over 20 departments that serve 500 faculty, 3,000 undergraduates and 1,000 graduates, we have a need for a on-call Administrative Assistant team.

The on-call Administrative Assistant team provides support throughout the year to help our departments if their permanent staff are on leave, if we have a temporary vacancy or if there is a large project that we need additional assistance on. These positions are considered on-call, depending on departmental needs. The hours are typically 8am – 5pm, M-F.

Our Administrative Assistants provide administrative, organizational, and clerical support to staff, faculty and students within the college.

Essential Duties:

  • General office duties including but not limited to answering the phone, greeting students, faculty and guests, organizing and distributing mail, creating and maintaining a filing system for the department, and ordering and overseeing office supplies
  • Prepare correspondence and business reports for the Chair or department director
  • Manage department and chair calendars
  • Make meal, hotel, travel and room reservations for department guests
  • Plan and schedule events such as faculty meetings, conferences, symposia, annual retreat, annual commencement reception, parties, and guest lectures
  • Manages logistics for essential functions such as faculty recruiting and undergraduate course scheduling
  • Facilitate classroom change requests
  • Schedule meetings, events, and rooms used by instructors for extra- curricular use
  • Orders office supplies
  • Provides other support including communications, electronic recordkeeping, and database management
  • Minimum Qualifications

    1-2 years of administrative experience

    Preferred Qualifications

  • Strong interpersonal skills and service orientation
  • Ability to organize and prioritize a diverse workload in a busy environment
  • Ability to handle multiple tasks and frequent interruptions effectively
  • Excellent oral and written communication skills
  • Accuracy and attention to detail
  • Ability to function as a member of a team to fulfill the team's responsibilities
  • Proficiency in the use of the Internet, email, business software (word processing, spreadsheet, database, calendar, google drive environment)
  • Special Instructions to Applicants Department Dean's Offc-Coll. of Arts & Letters (30000) Department Website https: // Family / Sub-Family University Operations / Administrative Operations Career Stream/Level Temporary Department Hiring Pay Range $22/hr Pay ID Bi-Weekly FLSA Status T1 - Non-exempt Temp/On-call Hourly Job Category Temporary Job Type Temporary Schedule: Days of Week & Hours

    Monday – Friday 8:00 AM – 5:00 PM Scheduled as needed

    Schedule: Hours/Week Schedule: # of months

    Posting Detail Information

    The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

    Posting Detail Information

    Job Posting Date (Campus) 06/30/2023

    Job Posting Date (Public) 06/30/2023 Job Closing Date 07/18/2025 Posting Type Open To All Applicants Posting Number S23771 Quick Link for Internal Postings https: //

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you have at least 1 to 2 years of administrative office experience?
  • Yes
  • No
  • Do you have a high school diploma or GED?
  • Yes
  • No
  • Will you now or in the next 10 years require visa sponsorship to work at Notre Dame?
  • Yes
  • No
  • Documents Needed to Apply

    Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
  • From this employer

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