ADMINISTRATIVE OFFICE ASSISTANT II/PT

CMU Applicant Portal | ADMINISTRATIVE OFFICE ASSISTANT II/PT

ADMINISTRATIVE OFFICE ASSISTANT II/PT

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Please see Special Instructions for more details.

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.


You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Position Information

Position Information

Posting Number	S-3992
Position Number	64840
Type of Recruitment	External
Position Title	ADMINISTRATIVE OFFICE ASSISTANT II/PT
Position Summary	As a contributing team member of the Dean’s Office, provides exemplary executive support to the College of Education and Human Services and its faculty, staff, students, alumni, and external constituents. The position is responsible for complex and varied duties that support both the daily operations and mission of the College.
Required Qualifications	High school diploma or GED. Three years of qualifying experience or a combination of education and experience that equates to three years. Experience with Microsoft Word. Customer service experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence.
Preferred Qualifications	Associate’s/Bachelor’s degree. Demonstrated proficiency in Office 365, Internet, and CentralLink. Advanced skills and resourcefulness related to data collection and reporting using University databases such as SAP and Data Warehouse. Demonstrated willingness to further develop skillset for personal professional growth and in support of organizational growth. Exhibits a commitment to CMU’s leadership standards, service excellence, and diversity/inclusion initiatives. Demonstrated ability to adapt to a changing environment. Established experience with the University curricular process.
Duties & Responsibilities	Responsible for performing complex and varied supportive duties for Dean’s Office administrative staff. Executes monthly audit of ancillary operating and discretionary cost centers managed by the Dean’s Office. Provides exemplary support to faculty, staff, students, and visitors of the College. Shares in providing coverage and customer service for the Dean’s Office. Contributes to creating and fostering a welcoming and inclusive environment. Performs financial transactions for the Dean’s Office including fund transfers/parked documents, invoice vouchers, and other routine functions. Oversees office supply inventory and initiates purchases as needed. Assists in conducting the annual equipment inventory. Provides supplemental supervision of student employees. Oversees the reservations and maintenance of college vehicle and issuance of guest parking permits. Coordinates and serves on committees as assigned. Provides assistance to the Associate Dean in the scheduling of courses as prescribed by the University academic calendar (cyclical). Shares responsibility for the management of meeting spaces within EHS. Uses organizational skills in the successful tracking and processing of college-level awards and scholarships (cyclical). Provides continuous data entry for Global Campus teaching assignments using database. Coordinates building key assignments. Engages with peers and colleagues across the university to foster communication, shared learning, information gathering, and problem solving. Exercises initiative and independent critical problem-solving skills in the execution of duties and responsibilities. Collaborates with members of the team to improve operational efficiency and effectiveness of College procedures utilizing regular review and updates. Other duties as assigned.
Supervision Exercised	None
Message to Applicants	Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee.
Employee Group	Administrative Office Assistant
Staff Pay Level
Pay Range	Minimum Starting Rate: $16.60 per hour
Division	Academic Affairs
Department	College of Education & Human Services
Position Status	Regular
Position End Date
Employment Status	Part-Time
FTE	0.50
Position Type	12 month
Weekly Work Schedule	Mon-Fri, 20 hours/week, falling between 8am-5pm.
Location	In person, in Mount Pleasant, MI
About the Department
About CMU	Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards	Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position.
EEO Statement	CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight. If you wish to see “Know Your Rights ” posters, please click here. CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter. Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both. CMU’s Title IX Coordinator can be reached at: Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: [email protected]
Posting Ends
Open Until Filled	Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

   (Open Ended Question)

2. * Are you currently an internal employee of CMU according to the university's definition?
   • Yes
   • No
3. * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
   • Not Applicable
   • Administrative Office Assistant
   • Dispatcher
   • Lieutenant
   • Medical Faculty
   • P&A, SO or Faculty
   • Police
   • Public Broadcasting
   • Sergeant
   • Service Maintenance
   • Supervisory/Technical
4. * Do you have a high school diploma or GED?
   • Yes
   • No
5. * Do you have at least three years of qualifying experience or a combination of education and experience that equates to three years?
   • Yes
   • No
6. * Do you have experience with Microsoft Word?
   • Yes
   • No
7. * Do you have customer service experience?
   • Yes
   • No

Optional & Required Documents

Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter

Optional Documents

1. Recommendation Letters
2. List of References