Academic Advisor
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Academic Advisor
Closes 09-Nov-2026 (CST)
Academic Advising
San Antonio, TX, USA
Salary
Full Time
As part of our community, you will benefit from employer-sponsored
retirement matching, robust tuition programs, flexible coverage options to
meet your needs, and a picturesque campus with inviting amenities.
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The Academic Adviser will provide proactive academic advising, intervention,
and programming that supports the Academic Advising Plan to undergraduate
freshmen and sophomore level students and other student populations. This
position will also facilitate the enrollment process for new students, which
includes transfer articulation, advising, degree planning and registration and
will provide students with the necessary information and guidance to make
timely progress toward graduation.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Assists students on the development of both short term and long term
academic and career goals by providing accurate information and advice
concerning core and major program requirements
Reviews and approves student educational plans in degree plan tracking
system (DegreeWorks GPS); Monitors educational planner to ensure
successful degree progression
Monitors students on academic probation and provides academic guidance and
support to students who have not made satisfactory progress towards degree
Monitors course withdrawals to proactively identify and assist at-risk
students dropping major or multiple courses
Reviews mid-semester grades to identify and assist students experiencing
academic challenges and provides counsel regarding academic difficulties
and transition issues
Maintains systematic and frequent contact with advisees along with
accurate print and electronic records of interactions with students
Meets with potential transfer students to discuss transfer articulation
Assists new students with registration activities and recommend solutions
to course scheduling difficulties when needed
Educates students on academic policies and procedure;
Refers and advocates for students to on-campus resources when appropriate
Develops advising materials and presentations that support individual and
group advising sessions and promote academic success including at new
student orientation programs
Partners with Career & Professional Development Center to ensure student
participation in career exploration and planning activities
Serves as a resource for faculty mentors and advisers
Partners with department chairs to ensure expertise in curricular and co-
curricular planning, opportunities, and resources
Collaborates with undergraduate professional advisers on advising,
intervention and academic success programming
Monitors changes of institutional policies and procedures, program
changes, etc.
Perform other duties as assigned
QUALIFICATIONS:
Bachelor's degree required; Master's degree in Education, Higher Education
Counseling/Administration, or related field is preferred.
Must have minimum three (3) years of academic advising experience;
Must clear and maintain a favorable background investigation and
clearance.
Must have valid driver's license, motor vehicle liability insurance and
personal injury insurance; or have a self-reliant source of transportation
to conduct business on a daily basis.
Must have strong interpersonal skills with ability to relate to diverse
constituencies and manage conflict.
Must have the ability to demonstrate intermediate to advanced skills in MS
Office/Office 365 (Word, Excel, Teams, Outlook, and PowerPoint)
experience with virtual meeting platforms such as Zoom. Banner manipulate
and/or format data and/or reports; In Excel, must have the ability to pull
data, assemble spreadsheets, format data & reports. Experience with
Banner, EAB Navigate and/or Contact Management System (DegreeWorks), a
plus.
Must have knowledge about generative AI and applications to academic
advising.
Must have the commitment to work collaboratively with a diverse and
dynamic community.
Must have a high ethical standards and a strong sense of confidentiality;
works well independently and as part of a team.
Must be able to organize workflow, coordinate activities, balance
simultaneous projects without loss of efficiency in a multi-tasked
environment, and manage multiple priorities to meet deadlines.
Must be flexible in every aspect and able to respond to any situation
quickly and adequately.
PHYSICAL DEMANDS:
Working conditions are in an office environment and university campus
setting. Must be able to move across the university campus to conduct day
to day business.
While performing this role, the employee will be regularly required to
sit, walk, and stand; talk and hear, both in person and by telephone; and
use hands repetitively to operate standard office equipment; and
occasionally required to lift up to 40 pounds.
Specific vision abilities required by this position include close vision,
distance vision, and the ability to adjust focus.
Frequently communicates with others using approved technological
resources; must be able to exchange accurate information through
designated systems within a timely manner.
Constantly operates a computer and other office productivity machinery.
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions
St. Mary's University is a Hispanic-Serving Institution and an Equal
Opportunity Employer.
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