UTS - Temporary Executive Assistant at UNC Chapel Hill

UTS - Temporary Executive Assistant at UNC Chapel Hill

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Posting Details

Position Information

Posting Number	PG196224TM
Position Number	48TT19
Position Type	Temporary
Essential Job Duties	This role provides high level executive, operational, and calendar management support to the three Vice Deans in the department at UNC Chapel Hill. The primary focus of this role involves managing complex executive schedules, triage and administration of email communications, and coordination of operational projects to ensure all commitments and deliverables are executed with precision and timeliness. Acting as a key administrative liaison, the Executive Assistant facilitates seamless communication and alignment between the Vice Deans, the Dean’s Office, university leadership, and external stakeholders. This position requires independent problem solving, sound judgment, high level confidentiality, and the capability to represent executive leadership professionally across all university interactions.
Is Time Limited	Yes
If Yes, Appointment Length
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Technical/Paraprofessional
Working Title	UTS - Temporary Executive Assistant at UNC Chapel Hill

Position Information

Requirements and Preferences

Work Schedule	40 hours; Monday - Friday from 8 am - 5 pm (hybrid available post training)
Other Work/Responsibilities
Minimum Experience/Education	High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
Department Required Skills	Excellent written and oral communication skills Must possess a strong attention to detail and ability to manage time well Demonstrated experience in handling confidential information with discretion Ability to follow through on tasks to completion, holding all parties accountable to deadlines Maintain a professional appearance & a service/ problem-solving orientation. Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents Ability to manage special projects and duties as assigned.
Preferred Years Experience, Skills, Training, Education	Bachelors degree and 2 years prior experience in an academic administrative support role coordinating meetings, schedules, projects, and events. Experience working both independently and as part of a close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, and the prioritization of multiple demands. Experience with exercising judgment and discretion in establishing, interpreting, and applying a wide range of administrative policies and procedures Experience establishing and maintaining effective working relationships with college and university personnel, government or other agency officials, and the general public Experience with prioritizing requests in a fast-paced and demanding environment Experience drafting and formatting standard office communications and a variety of other written materials Proficient with Microsoft Office Suite or similar software, particularly Microsoft Word and Excel Familiar with Google Calendar and PeopleSoft
Required License or Certification	n/a
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment

Recruitment Details

Anticipated Hiring Range	$25.00/hourly

Recruitment Dates

Job Open Date	09/23/2026

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/235307

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected]. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * 1) How did you hear about this UTS opportunity?

   (Open Ended Question)

2. * This role has the ability to become hybrid; you must reside in NC and be able to commute to the UNC Chapel Hill campus as determined by the hiring manager. Do you meet these requirements?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Contact Information for References