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Administration/Managerment

University Events Manager

Western University of Health Sciences · United States
Deadline
Jan 08, 2027
Closing in 81 days
Location
N/A
United States
Employment
Temporary
Full time
Reference
N/A
Posted Sep 08, 2026
Offered salary$77,000

About the role

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About WesternU

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Posting Details

Position Title University Events Manager

Position Control Number A02786 Type of Position Administration Position Status Full-time Department 5501-External Relations Campus Western University Campus-Pomona, CA Position Location California Job Summary Under the direction of the AVP of External Affairs, the University Events Manager (UEM) is responsible for all aspects of event planning, execution, and follow up including managing budgets and associated financial transactions. Develop and maintain cooperative working relationships and consult with development officers, academic leadership, and colleagues across campus, including faculty, deans, as well as other internal campus constituents. The individual will also work to maintain the inventory loaner program as well as the events web copy. The UEM is responsible for independently formulating and executing a detailed action plan for each event to ensure that it achieves the defined goals and objectives. Knowledge, Skills and Abilities Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Demonstrated ability to work independently and as an integral part of a team; to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in a fast paced, dynamic, deadline driven environment in an organized and professional manner.
  • Proven project management and special event coordination experience, with an accurate and thorough approach to detail.
  • Excellent people skills; poised manner; ability to exercise discretionary judgment and professionally handle sensitive situations.
  • Demonstrated ability to communicate clearly, diplomatically, and effectively, and maintain a positive outlook while meeting multiple deadlines.
  • Demonstrated proficiency with a multitude of technology platforms; Zoom, Microsoft Office Suite (Microsoft Word, Excel, Outlook, and PowerPoint), relational databases, and web-based tools for the generation of correspondence, reports, spreadsheets, and forms.
  • Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
  • Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness, and honesty despite internal and external pressures.
  • Frequently perform desk-based computer tasks, use telephone, and handwriting.
  • Occasional lifting/carrying of loads weighing up to 30 pounds.
  • Demonstrated ability to maintain confidentiality and to manage confidential and sensitive information in an appropriate manner.
  • Demonstrate a commitment to working in an organization that values and promotes humanism.
  • Ability to work a normal workday/week and continue into the evening prior to event or setup and execute and event after hours during the week and/or followed by working long hours on weekend on event day.

    • Required Qualifications Experience:

  • 3 years of event related experience, preferably in a higher education environment.

    • Preferred Qualifications Education:

  • Bachelor's degree (or equivalent experience) in a related field plus a minimum of three years of experience in events management, fundraising, development, public relations, or a related field.

    • Essential Job Duties

    Key Responsibilities

  • Develop comprehensive plans and timelines for event strategy and manage logistics for campus event planning, departments, individuals, and external customers.
  • In partnership with key staff, develop and/or ensure utilization of standardized systems and technology to automate elements of event planning, tracking, and production.
  • In collaboration with the AVP, oversee the production of events, including content development, venue selection, site visits, collateral materials, data management, RSVP management, catering, volunteer coordination, and event-day logistics.
  • In collaboration with the AVP, develop and maintain Standard Operating Procedures for the production of events.
  • Leads, coordinates, and schedules event support in other departments such as public safety, and grounds crews; arranges for special needs; distributes specific details and schedules to the event support groups.
  • Manage all mailings, the event invitation process and staffing of events.
  • Manager the events web page copy

    • Key Responsibilities

  • Contribute to brainstorming sessions and post event briefings supporting continued success.
  • Provide meeting notices, agendas, data, minutes and other collateral necessary for each event.
  • Obtains pertinent information from vendors, rental companies, volunteer organizations on specific needs related to the event.
  • Prepares and distributes materials for internal and external meetings, attending meetings, processing check requests, invoices, and expense reports, creating and managing event budgets, reporting, filing, and answering phones/emails.
  • Maintains active participation in event planning process.
  • Prepare year-end events report, providing analysis and recommendations for future actions and improvements.

    • Key Responsibilities

  • Collaborate with events team and vendors to ensure outstanding event execution and deliverables.
  • Manage, facilitate, and track logistics spreadsheets, time timelines, and general session production including script writing.
  • Collaborate with AVP and other WesternU staff to ensure their responsibilities for the events are on track, providing assistance as needed.
  • Provide input and support to committees on an as needed basis to ensure alignment of the operating plan and communications.

    • Key Responsibilities

  • Manage select event communications for stakeholders leading up to and after events to elevate the engagement experience and strengthen affinity for WesternU.
  • Respond to requests, complaints, and inquiries from students, faculty, staff, service agencies, and others involved in execution of an event.
  • Manage and update campus-wide screens to inform internal and external stakeholder of upcoming engagement opportunities.
  • In partnership with the Alumni and Family Engagement Director, manage incoming inquiries regarding alumni benefits, including but not limited to the alumni job board and fitness memberships.
  • Collaborate with development to determine possible points of stewardship during events where donors or potential donors may be present.

    • Key Responsibilities

  • Maintain accurate and complete archive materials on all development and academic events.
  • Responds to requests, complaints, and inquiries from students, faculty, staff, service agencies, and others involved in execution of the event.
  • Some evening and weekend hours required.
  • Other duties as assigned.

    • Posting Details Continued

    Work Schedule

  • 8 AM-5 PM, Mon-Fri; may work some evenings and weekends.

    • Working at WesternU

    We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

    We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

    • Our faculty, staff, and administrators are 100% focused on student success.

    • Our University culture creates the context for a nurturing and supportive environment.

    • Faculty, staff, and students can expect to make deep, personal relationships within the University community.

    • As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

    • WesternU's core value of humanism encourages all to bring their whole self in all that they do.

    • We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

    Expected Pay Scale

    Minimum $77,000.00 Annually

    Maximum $77,000.00 Annually

    Physical Demands

    Physical Demands

    Do the essential functions of this job require lifting? Yes

    If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands, reach with hands and arms, climb, stoop, talk or hear, and smell. The employee must frequently lift up to 15 pounds and may push or move, via cart, up to 100 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception, and ability to adjust focus. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Duties of the University Events Manager are normally performed in a typical office or events (indoor/outdoor) setting. In these settings the employee in this job is normally exposed to moving mechanical parts, outdoor weather conditions, extreme cold/heat (non-weather), and risk of electrical shock. The employee is occasionally exposed to wet humid conditions (non-weather). The noise level in these settings is usually moderate.

    Posting Information

    Posting Number A00953

    Posting Date 01/08/2026 Close Date 01/08/2027 Open Until Filled Yes

    Conditions of Employment - Background Check

    To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non- completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

    Pay Transparency Act

    Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

    Equal Opportunity Statement (EEO)

    It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

    Applicant Documents

    Required Documents

  • Resume
  • Letter of Recommendation #1
  • Letter of Recommendation #2
  • Letter of Recommendation #3

    • Optional Documents

  • Cover Letter
  • Additional Applicant Document
    • Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.

    • (Open Ended Question)

    How to apply

    Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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