Student Life & Student Leadership Coordinator

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Student Life & Student Leadership Coordinator

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Posting Details

About WesternU

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Posting Details

Position Title	Student Life & Student Leadership Coordinator
Position Control Number	999950
Type of Position	Staff
Position Status	Full-time
Campus	Western University Campus-Pomona, CA
Position Location	California
Department	4001-Student Success and Student Life
Job Summary	The full-time Student Life & Student Leadership Coordinator serves as a member of the Student Life & Student Leadership team providing assistance to all WesternU student clubs and the Student Government Association (SGA) for co-curricular programs and student services. The Coordinator provides financial support management for class and club organization account balances ensuring accurate accounting and University policy compliance. The coordinator is responsible for SSL communication and marketing This position reports to the Director of Student Life & Student Leadership.
Knowledge, Skills and Abilities	Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Strong written communication, verbal communication and interpersonal skills that enable the employee to interact effectively with administration, faculty, staff, students, and community members. Excellent computer skills enabling employee to provide support to department using technological tools such as Microsoft Office, Microsoft Teams, and Microsoft Sharepoint. Experience with office equipment such as copy machine, and multi-line telephone machine highly desired. Ability to prioritize and successfully complete multiple duties while paying close attention to detail. Skilled in making decisions with sound judgment. Demonstrate a commitment to working in an organization that values and promotes humanism.
Required Qualifications	Education: Bachelor’s degree. AA/AS degree and 5+ years in Student Affairs may be considered in lieu of Bachelor’s degree. Experience: Three-five years of higher education experience Computer Skills: Excellent computer skills enabling employee to provide support to department using technological tools such as Microsoft Suite products, Qualtrics, and WordPress.  Banner experience strongly desired. Experience with office equipment such as copy machine and multi-line telephone preferred.
Preferred Qualifications

Essential Job Duties

Key Responsibilities

Student Co-Curricular Programming and Student Services Support: Review and verify accuracy of student submitted reimbursement requests. Work with University departments (Finance, Campus Store, Accounts Payable, Bursar, etc.) as needed for student reimbursement requests and approvals. Support student leaders by providing balances of club/class funds and answering questions regarding University policies for reimbursement and payment. Reviewing and submitting Officer Travel Fund reimbursements from Student Success budget. Provide back-up support to verify and process military reimbursements. Ensure accurate accounting aligned with fiscal year deadlines. Provide trainings for club/class student leaders on proper financial management of University funds. Review and approve designed merchandise and flyers to ensure compliance with University branding standards and legal/trademark accuracy. Manages housing database and roommate request database. Communicates with members of the community that are interested in posting their rentals on the University database. Answering and triaging inquiries sent to general SLL email address.

Key Responsibilities

University Event Planning & Support: Assist with planning and execution of SLL events including but not limited to Fall Club Day/Week, Spring Club Day/Week, Santa’s Workshop, SGA Interprofessional Health Fair (IPHF), Student Resource Fair, Halloween Costume Contest, and Experience WesternU. Assist with planning and execution of University events including but not limited to Welcome Week, University Orientation, and Commencement. Support as needed for departmental and interdepartmental event planning and programming (e.g., holiday luncheon, staff retreat).

Key Responsibilities

Departmental Support: Greet and assist students and guests at the front counter or during virtual office hours. Answer telephone and email inquiries within 2 business days. Coordinate daily and weekly maintenance of Student Services Center (SSC) lunchroom with other offices and departments in the building. Order supplies as needed. Provide back-up administrative support for various Student Affairs-related Committees that are chaired by Student Success leadership. Provide back-up support to the Administrative Associate III to the Associate Vice Provost for Student Success. Provide back-up support to assist with club event reservations and support for Executive SGA and SGA senate meetings including reserving space, communicating with student leaders, and submitted documentation to Risk Management and Legal. Crosstrain and act as back-up for other SLL Coordinator position as needed. Assist with the management of the Care Cabinets by maintaining inventory and data. Other duties as assigned.

Key Responsibilities

Communications and Marketing: Support the maintenance and deployment of the weekly campus email “Monday Mail” by ensuring accuracy of submissions in collaboration with partner SLL Coordinator. Provide back support for SLL’s websites, including Commencement. Draft and review communications sent to campus regarding co-curricular activities including but not limited to SGA elections, Fall/Spring Club Week, Santa’s Workshop and the IPHF. Research, develop, and maintain Social Media presence for SLL and Executive Student Government Association. Create flyers and other materials for events used in email marketing and campus electronic sign boards.

Posting Details Continued

Work Schedule	Monday – Friday; 8:00 AM – 5:00 PM. Some weekends and/or evenings may be required.

Working at WesternU

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

• Our faculty, staff, and administrators are 100% focused on student success.

• Our University culture creates the context for a nurturing and supportive environment.

• Faculty, staff, and students can expect to make deep, personal relationships within the University community.

• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum	$26.00 Hourly
Maximum	$27.50 Hourly

Physical Demands

Physical Demands

Do the essential functions of this job require lifting?	Yes
If yes, list maximum weight and duration	The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms in order to operate a PC in the performance of job duties, climb, talk or hear. The employee is occasionally required to stand, walk, and stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close, distance, peripheral vision and ability to adjust focus.
Describe Work Environment	The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Duties are normally performed in a typical office setting. The noise level in this setting is usually loud due to the proximity of office machines and heavy office traffic.

Posting Information

Posting Number	S01837
Posting Date	10/09/2026
Close Date	10/09/2027
Open Until Filled	Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation #1
2. Letter of Recommendation #2
3. Letter of Recommendation #3
4. Additional Applicant Document
5. Required License/Certification

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.

   (Open Ended Question)

2. * Are you a current employee at Western University of Health Sciences?
   • Yes
   • No