Student Employment Assistant

• Assist with I-9 employment verification appointments for Chapman student employees.
• Collect, review, and verify employment eligibility and onboarding documentation.
• Answer questions and provide guidance regarding hiring and onboarding requirements.
• Follow up with new hires before, during, and after the onboarding process to ensure timely completion of required documentation.
• Use email, Microsoft Teams, SMS, and other university communication tools to communicate with students and employees.
• Maintain accurate records and update candidate statuses in university systems, including PeopleAdmin.
• Assist with hiring proposal preparation and onboarding-related administrative tasks.
• Research employee information, including prior employment history, Federal Work-Study eligibility, and department assignments.
• Schedule and coordinate appointments using Microsoft Bookings and other scheduling tools.
• Collaborate with Student Employment, Talent Services, Payroll, HRIS, and other university departments as needed.
• Support data entry, reporting, and research projects using Microsoft Excel, Word, and related applications.
• Assist with creating and maintaining procedural guides, training materials, and documentation.
• Provide support for Student Employment, Community Service Federal Work-Study, and Talent Acquisition initiatives as assigned.
• Perform other administrative duties and special projects as needed.

• Must be eligible for Federal Work-Study.
• Must be enrolled at Chapman University and maintain good academic standing.
• Strong attention to detail and accuracy.
• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with professionalism.
• Basic proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to learn new software systems and university processes.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Ability to work independently and as part of a team.
• Ability to review documents carefully and identify missing or incomplete information while maintaining confidentiality and compliance standards.

• Interest in Human Resources, Talent Acquisition, Student Employment, business operations, or related professional services.
• Previous customer service, administrative, or office experience.
• Experience working with Microsoft Teams, Outlook, Excel, or other Microsoft 365 applications.
• Experience scheduling appointments or managing calendars.
• Familiarity with student employment, hiring, onboarding, or human resources processes.
• Experience handling records, data entry, or document review.
• Strong problem-solving and critical-thinking skills.
• Ability to communicate professionally with students, faculty, staff, and external partners.
• Interest in Human Resources, Business Administration, Communications, Education, or a related field.
• Prior Chapman University employment experience is preferred but not required.

Must have Federal Work Study Award