Student Assistant, Community Relations & Events

Position Details

Position Information

Position Title Student Assistant, Community Relations & Events

Posting Number 02001SA Location Anvil Office Tower, New Westminster Grade or Pay Level SA - Pay Level I Salary Range $17.88/hour Position Type Student Assistant Posting Type Internal/External Regular/Temporary Temporary Employment Type Part-Time Posting Category Student Assistants Start Date 05/06/2024 End Date Day of the Week Other Shift See Work Arrangements Work Arrangements

The position is located at the Anvil Office Tower campus. Hours of work: up to a maximum of 20 hours/week. This position includes working in evenings or weekends occasionally. The work terms for this position are:

1. Summer 2024: May 6, 2024 – August 18, 2024

What Douglas Offers

DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.

The Role

Student Assistant, Community Relations & Events will assist the Community Relations Supervisor with organizing and preparing for upcoming events. The Student Assistant, Community Relations & Events will be stationed in the Anvil Centre Office

Responsibilities

Assist in the planning and execution of internal and external events.

Collaborate with team members to brainstorm creative event concepts and elements.

Contribute to the maintenance of spreadsheets, volunteer forms, signup sheets and other event documents.

Assist with event promotion.

Help with packing and moving event equipment such as tents, tables, banners, totes and other large items. Some heavy lifting required.

Help with onsite setup, including hanging signage, setting up equipment, arranging decor, etc.

Provide onsite support such as working with volunteers, greeting guests, restocking items.

Assist with event tear-down and packing, including disassembling furniture, packing items, and disposing of garbage.

Participate in post-event activities such as gathering feedback and event data, and counting inventory.

To Be Successful in this Role You Will Need

The successful candidate will need to be outgoing, social & well organized. This is a role that requires physical work (such as loading equipment in to event areas) and requires some degree of strength and stamina. Events can run for long hours, and it's expected the person in this role will match the energy and commitment of the Community Relations & Events Team.

Excellent writing and reading skills

Good organizational skills

Attention to detail

Strong time-management skills

Document design skills an asset

Good interpersonal skills and an enthusiasm for working with others

Domestic students must meet ONE of the following criteria, to be eligible to work as a Student Assistant/Student Research Assistant:

1. The domestic student must be enrolled in, and maintain, a minimum of one or more (3 credit) courses at Douglas College throughout the work term; OR

2. The domestic student must have been enrolled in, and maintained, a minimum of one or more (3 credit) courses at Douglas College in the term immediately preceding the work term and has indicated an intention to enroll at the college in the term immediately following the work term; OR

3. The domestic student must be enrolled in, and maintain a minimum of two or more (3 credit) courses at another accredited public post-secondary institution in B.C. throughout the work term; OR 4. The domestic student must have been enrolled in, and maintained, a minimum of two or more (3 credit) courses at another accredited public post- secondary institution in B.C. in the term immediately preceding the work term and has indicated an intention to enroll at the institution in the term immediately following the work term.

International students must meet ONE of the following criteria, to be eligible to work as a Student Assistant/Student Research Assistant:

1. The international student is enrolled in full-time studies at Douglas College, throughout the academic year; OR

2. The international student, who is not a Douglas College student, but is an international student at another accredited public post-secondary institution in B.C., has a valid Study Permit that has the notation – “May accept employment on or off campus if meeting eligibility criteria as per R186 (F), (V) or (W). Must cease working if no longer meeting these criteria.” Proof of enrollment in full-time studies from the other post-secondary institution is required.

An original copy of a Social Insurance Number (SIN) and an original Study Permit are required by law before commencing work at Douglas College.

Qualified Douglas College students meeting the above criteria will be given first preference over students of other qualifying institutions.

Link to Full Position Profile Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Needs a Criminal Records Check No

Posting Detail Information

Open Date 04/13/2024

Close Date Open Until Filled Yes Special Instructions to Applicant

Please include the following:

- Douglas College Student ID number or indicate if you are enrolled in another accredited public post-secondary institution in B.C.

- Domestic or International student status

- Being eligible to work please indicate the work terms you are applying for:

1. Summer 2024

- If selected for an interview please bring one of the following:

1. Proof of enrollment for work term from Douglas College OR

2. Proof of enrollment for work term from another post-secondary institution OR

3. Domestic students only: proof of registration for the term immediately preceding the work term and indication of intention to enroll at the college in the term immediately following the work term

Quick Link for Direct Access to Posting https: // www. douglascollegecareers.ca/postings/11299

Supplemental Questions

Required fields are indicated with an asterisk ().

How did you first find out about this employment opportunity?

Douglas College Careers Site

LinkedIn

Indeed

Social Media (Facebook, Instagram)

Personal Referral

Agency Referral

Professional Association Website

Colleges and Institutes Canada (CICAN)

Canadian Association of University Teachers (CAUT)

Douglas College CareerHUB

Career Fair or Other Hiring Event

Other

Glassdoor

If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?

Yes

No

Not Applicable

If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

(Open Ended Question)

If you are a current or former student, please enter your student number. (Type N/A if not applicable)

(Open Ended Question)

Being eligible to work please indicate the work terms you are applying for: Fall, Winter, Summer or combination of the above.

(Open Ended Question)

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

References with Contact Information