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Stores Technical Specialist

University of Stirling
United Kingdom
December 15, 2024
Contact:N/A
Offerd Salary:£30,505 - £36,924
Location:N/A
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
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Stores Technical Specialist Apply Post Details

Full time Open ended

The closing date for applications is midnight on Sunday 15 December 2024. Interviews are expected to take place on Monday 20 January 2025.

There is an expectation that work will be undertaken in the UK.

This role will require a Basic Disclosure check. An offer of employment will be subject to a satisfactory outcome of this process.

For the purposes of sponsorship, this role may be eligible for sponsorship depending on candidate circumstances, this is a role under SOC code 3119.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

The Post

This is a key post delivering stores services for academic and other colleagues within the faculty and working as part of a team of technical specialists. As a key member of the ITMES team the postholder will collaborate with academic staff, professional services and students to ensure that efficient and compliant procurement procedures are provided across divisions, including Biological & Environmental Sciences, Institute of Aquaculture, Psychology, Computing Science & Maths and Field Stations at the Niall Bromage Freshwater Research Unit and Marine Environmental Research Laboratory.

The Stores Technical Specialist is responsible for managing the lifecycle of procurement activities, from requisition to purchase order, in line with the University's Procurement Policy. The postholder will also support the stores team by undertaking supply and market analysis to obtain the best value for money using e-procurement tools, HE contracts database and internal knowledge.

Description of Duties

Customer Service & Liaison

  • Act as an internal and external consultant, advising on and organising the procurement of specialist and non-specialist items
  • Respond to queries, tasks and issues relating to procurement and stores, seeking guidance where necessary
  • Advise and assist staff and students in the procurement, storage and shipping of items associated with their research or learning and teaching
  • Support student learning and provide user-support through the demonstration of standard equipment and techniques
  • Maintain a network of contacts, knowing who to liaise with on key issues
  • Communicate and liaise with the wider university body, service users and external contacts, usually through established routine connections (e.g. regular suppliers/contractor) as own section of work requires
  • Resolve work problems independently and assist senior colleagues in investigating and finding solutions for more complex issues or customer requirements

    • Maintenance and Management of Work Environment

  • Manage the procurement, storage and shipping of items, including equipment, materials, systems and other items to a specification agreed with others.
  • Ensure the security of buildings/plant/machinery
  • Comply with Health and Safety procedures affecting self and others
  • Advise on future physical resource requirements - general/specific equipment, apparatus, space, etc
  • Serve as a trusted technical expert by effectively applying significant skills and experience

    • Planning and Organising

  • Carry out a range of tasks to time and quality requirements, working mainly within established routines or procedures, with minimal direct supervision
  • Plan own work schedule, responding to new pressures and to manager's or work unit requirements, adjusting priorities as needed

    • Finance/Resource Management

  • Monitor and take responsibility for resources following ordering procedures to ensure adequate resources (e.g. equipment, consumables, budget) are available to meet work requirements
  • Ensure maintenance of stocks of equipment and consumables within budget

    • People Management

  • Provide standard guidance and advice to junior colleagues/students through on the job training/coaching in the use of equipment and techniques
  • Assign standard or routine tasks to others and be responsible for making sure they are completed correctly and to schedule, to ensure service quality standards are maintained
  • Either operate as an individual, organising own work activities, to contribute to the achievement of faculty/work unit objectives or supervise staff allocating and prioritising their work and monitoring individual progress and performance in line with this, to contribute to the achievement of faculty/work unit objectives

    • Continuous Improvement

  • Support improvements in policies, procedures, and work practices to enhance efficiency in the work area
  • Continue to develop depth or breadth of knowledge in area of technical expertise
    • Essential Criteria

    Qualifications

    HNC/HND or equivalent level qualifications

    Knowledge & Experience

    Have experience of relevant technical/scientific work and have the ability to communicate effectively as part of a team

    Additionally: -

  • Requirement to understand and interpret the requirements of staff and students
  • Understanding of Health & Safety and other relevant regulations and procedures
  • Ability to understand and work within a budget
  • Experience of purchasing scientific and other items and equipment
  • Ability to understand purchasing, storing, handling, shipping, and disposing of potentially dangerous chemicals and substances
  • Experience of controlling stock levels to ensure adequate availability of goods to staff and students
  • Experience of using IT and web-based systems and Office 365

    • Skills & Attributes

  • Ability to use initiative and judgement to resolve many day-to-day problems independently
  • Good written and oral communication skills
  • Good numeracy skills
  • Familiarity with work priorities and those of colleagues
  • Manual handling skills where required
  • Competence with equipment, systems and technical tools
  • Ability to plan and organise own work activities/tasks
  • Be resourceful to ensure effective, accurate task completion
  • Ability to communicate well, to ensure effective reporting, handling of non-standard information, and clarification of customer requests
    • Behaviours and Competencies

    The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.

  • Managing self and personal skills Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.

  • Delivering excellent service Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.

  • Finding solutions Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.

  • Embracing change Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.

  • Using resources effectively Identifying and making the most productive use of resources including people, time, information, networks and budgets.

  • Engaging with the wider context Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.

  • Developing self and others Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.

  • Working together Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.

  • Achieving Results Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.

    • About Us

    The Faculty of Natural Sciences (FNS) encompasses the Divisions of Biological and Environmental Sciences, Computing Science and Mathematics, Psychology, and the Institute of Aquaculture. FNS is a distinctive academic arena where new fundamental understandings of the complex and challenging inter-relationships between human behaviours, technologies, biological and environmental systems are created, explored, and tested. The most recent national assessment of research - REF2021 -confirmed that 80% of our research is classed as world leading and internationally excellent. It is supported through UK Research Councils, European Union, and a range of research charities We work with businesses and public service organisations both at home and overseas to achieve direct and positive outcomes for society across a range of critical problems. Substantial investment aligned with the City, Region, and Growth deals is supporting major new infrastructure developments linked to the Faculty including Scotland's International Environment Centre and the National Aquaculture Technology and Innovation Hub.

    The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society.

    The University has 18,500+ students globally and employs 1,800 staff, with more than 140 nationalities represented on our scenic central Scotland campus. Our campus environment is ranked first in the UK and top three in the world, and our sports facilities rank first in the UK and top five in the world (International Student Barometer 2022, wave two), reflecting our long- standing designation as Scotland's University for Sporting Excellence.

    We are shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.

    Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we have twice been recognised with a Queen's Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).

    Alongside partners, the University spearheads the £214 million Stirling and Clackmannanshire City Region Deal – which will deliver three major University- led projects: the National Aquaculture Technology and Innovation Hub, Scotland's International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.

    www. stir.ac.uk

    Job number

    FAC01989

    Contract Type

    Open Ended

    Posting End Date

    15-Dec-2024

    Location:

    Stirling Campus

    Grade

    Grade6 £30,505 - £36,924 p.a.

    Faculty/Service

    Faculty of Natural Sciences Post Details

    Full time Open ended

    The closing date for applications is midnight on Sunday 15 December 2024. Interviews are expected to take place on Monday 20 January 2025.

    There is an expectation that work will be undertaken in the UK.

    This role will require a Basic Disclosure check. An offer of employment will be subject to a satisfactory outcome of this process.

    For the purposes of sponsorship, this role may be eligible for sponsorship depending on candidate circumstances, this is a role under SOC code 3119.

    The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

    The Post

    This is a key post delivering stores services for academic and other colleagues within the faculty and working as part of a team of technical specialists. As a key member of the ITMES team the postholder will collaborate with academic staff, professional services and students to ensure that efficient and compliant procurement procedures are provided across divisions, including Biological & Environmental Sciences, Institute of Aquaculture, Psychology, Computing Science & Maths and Field Stations at the Niall Bromage Freshwater Research Unit and Marine Environmental Research Laboratory.

    The Stores Technical Specialist is responsible for managing the lifecycle of procurement activities, from requisition to purchase order, in line with the University's Procurement Policy. The postholder will also support the stores team by undertaking supply and market analysis to obtain the best value for money using e-procurement tools, HE contracts database and internal knowledge.

    Description of Duties

    Customer Service & Liaison

  • Act as an internal and external consultant, advising on and organising the procurement of specialist and non-specialist items
  • Respond to queries, tasks and issues relating to procurement and stores, seeking guidance where necessary
  • Advise and assist staff and students in the procurement, storage and shipping of items associated with their research or learning and teaching
  • Support student learning and provide user-support through the demonstration of standard equipment and techniques
  • Maintain a network of contacts, knowing who to liaise with on key issues
  • Communicate and liaise with the wider university body, service users and external contacts, usually through established routine connections (e.g. regular suppliers/contractor) as own section of work requires
  • Resolve work problems independently and assist senior colleagues in investigating and finding solutions for more complex issues or customer requirements

    • Maintenance and Management of Work Environment

  • Manage the procurement, storage and shipping of items, including equipment, materials, systems and other items to a specification agreed with others.
  • Ensure the security of buildings/plant/machinery
  • Comply with Health and Safety procedures affecting self and others
  • Advise on future physical resource requirements - general/specific equipment, apparatus, space, etc
  • Serve as a trusted technical expert by effectively applying significant skills and experience

    • Planning and Organising

  • Carry out a range of tasks to time and quality requirements, working mainly within established routines or procedures, with minimal direct supervision
  • Plan own work schedule, responding to new pressures and to manager's or work unit requirements, adjusting priorities as needed

    • Finance/Resource Management

  • Monitor and take responsibility for resources following ordering procedures to ensure adequate resources (e.g. equipment, consumables, budget) are available to meet work requirements
  • Ensure maintenance of stocks of equipment and consumables within budget

    • People Management

  • Provide standard guidance and advice to junior colleagues/students through on the job training/coaching in the use of equipment and techniques
  • Assign standard or routine tasks to others and be responsible for making sure they are completed correctly and to schedule, to ensure service quality standards are maintained
  • Either operate as an individual, organising own work activities, to contribute to the achievement of faculty/work unit objectives or supervise staff allocating and prioritising their work and monitoring individual progress and performance in line with this, to contribute to the achievement of faculty/work unit objectives

    • Continuous Improvement

  • Support improvements in policies, procedures, and work practices to enhance efficiency in the work area
  • Continue to develop depth or breadth of knowledge in area of technical expertise
    • Essential Criteria

    Qualifications

    HNC/HND or equivalent level qualifications

    Knowledge & Experience

    Have experience of relevant technical/scientific work and have the ability to communicate effectively as part of a team

    Additionally: -

  • Requirement to understand and interpret the requirements of staff and students
  • Understanding of Health & Safety and other relevant regulations and procedures
  • Ability to understand and work within a budget
  • Experience of purchasing scientific and other items and equipment
  • Ability to understand purchasing, storing, handling, shipping, and disposing of potentially dangerous chemicals and substances
  • Experience of controlling stock levels to ensure adequate availability of goods to staff and students
  • Experience of using IT and web-based systems and Office 365

    • Skills & Attributes

  • Ability to use initiative and judgement to resolve many day-to-day problems independently
  • Good written and oral communication skills
  • Good numeracy skills
  • Familiarity with work priorities and those of colleagues
  • Manual handling skills where required
  • Competence with equipment, systems and technical tools
  • Ability to plan and organise own work activities/tasks
  • Be resourceful to ensure effective, accurate task completion
  • Ability to communicate well, to ensure effective reporting, handling of non-standard information, and clarification of customer requests
    • Behaviours and Competencies

    The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.

  • Managing self and personal skills Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.

  • Delivering excellent service Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.

  • Finding solutions Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.

  • Embracing change Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.

  • Using resources effectively Identifying and making the most productive use of resources including people, time, information, networks and budgets.

  • Engaging with the wider context Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.

  • Developing self and others Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.

  • Working together Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.

  • Achieving Results Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.

    • About Us

    The Faculty of Natural Sciences (FNS) encompasses the Divisions of Biological and Environmental Sciences, Computing Science and Mathematics, Psychology, and the Institute of Aquaculture. FNS is a distinctive academic arena where new fundamental understandings of the complex and challenging inter-relationships between human behaviours, technologies, biological and environmental systems are created, explored, and tested. The most recent national assessment of research - REF2021 -confirmed that 80% of our research is classed as world leading and internationally excellent. It is supported through UK Research Councils, European Union, and a range of research charities We work with businesses and public service organisations both at home and overseas to achieve direct and positive outcomes for society across a range of critical problems. Substantial investment aligned with the City, Region, and Growth deals is supporting major new infrastructure developments linked to the Faculty including Scotland's International Environment Centre and the National Aquaculture Technology and Innovation Hub.

    The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society.

    The University has 18,500+ students globally and employs 1,800 staff, with more than 140 nationalities represented on our scenic central Scotland campus. Our campus environment is ranked first in the UK and top three in the world, and our sports facilities rank first in the UK and top five in the world (International Student Barometer 2022, wave two), reflecting our long- standing designation as Scotland's University for Sporting Excellence.

    We are shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.

    Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we have twice been recognised with a Queen's Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).

    Alongside partners, the University spearheads the £214 million Stirling and Clackmannanshire City Region Deal – which will deliver three major University- led projects: the National Aquaculture Technology and Innovation Hub, Scotland's International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.

    www. stir.ac.uk

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