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University at Buffalo
Administration/Managerment

Staff Assistant; Department of Microbiology and Immunology

University at Buffalo · United States
Deadline
Apr 14, 2027
Closing in 177 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 16, 2026
Offered salary$51,261 - $56,261

About the role

Employment Opportunities

Staff Assistant; Department of Microbiology and Immunology

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Posting Details

Position Information
Fiscal Year 2026-2027
Position Title Staff Assistant; Department of Microbiology and Immunology
Posting Category Staff
Department Microbiology and Immunology
Posting Number U260076
Posting Link https://www.ubjobs.buffalo.edu/postings/64107
Employer UB Foundation Activities
Appointment Term
Position Type
Posting Detail Information
Position Summary The Department of Microbiology and Immunology in the Jacobs School of Medicine and Biomedical Sciences, University at Buffalo, is seeking a Staff Assistant to provide administrative support to our Chair, Senior Staff Assistant, and faculty.

Responsibilities include, but are not limited to:
  • Managing Departmental Seminar Series including updating the calendar, creating seminar notices, arranging airfare and hotel accommodations, submitting catering orders, processing non-employee reimbursements, and submitting honorarium paperwork
  • Submitting new and renewal visa paperwork for Department personnel
  • Maintaining detailed account reconciliations for startup funds including order approvals and Procurement Card purchases
  • Preparing blanket orders and ordering office supplies
  • Assisting with annual student awards
  • Maintaining Department records including the website, directory, listservs, and HR files
  • Managing the Department’s asset inventory
  • Coordinating the JSMBS space survey
  • Collecting course evaluations and yearly teaching reports
  • Scheduling and collecting annual reviews
  • Package and university mail pickups
  • Submitting room reservations, building access requests, and various facilities forms

Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
  • Bachelor’s degree OR Associate Degree with 3 years of related experience
  • Excellent oral, written, and interpersonal skills
  • Proficiency with Microsoft Office 365 products
  • Ability to work both independently and collaboratively
  • Capable of effectively managing competing priorities
  • Strong organizational and problem-solving skills
Preferred Qualifications
  • Experience with administrative support at an academic institution
  • Knowledge of UB Administrative policies and management systems (e.g., SIRI, ePTF, ShopBlue, Concur)
Physical Demands
Driving Requirements This position will never drive a university owned vehicle.
Salary Range $51,261 - $56,261
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Job Type Full-Time
Campus Downtown Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name Caroline Golach
Contact's Pronouns she/her/hers
Contact's Title Senior Staff Assistant
Contact's Email [email protected]
Contact's Phone 716-829-2993
Posting Dates
Posted 08/31/2026
Deadline for Applicants Open Until Filled
Date to be filled
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
    • WNY Jobs

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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