Sr. Administrative Coordinator (Office of General Counsel) Baltimore, MD, United States Posted 4 hours ago

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Sr. Administrative Coordinator (Office of General Counsel)

Baltimore, MD, United StatesApply NowFind out how well you match with this jobAffiliated Office AddressBaltimore, MD, United StatesRequisition ID122720Date CreatedOctober 09, 2026Job FamilyAdministrative ServicesJob SubfamilyGeneral Admin SupptJob FunctionClerical/Administrative SupportExempt StatusNon-ExemptShift TypeFull TimeScheduleMonday - Friday 8:30am - 5:00pmWorksite01-MD:Homewood CampusWork ModalityOn-site: 90-100% of hours worked on-site

The Office of General Counsel, led by the Senior Vice President and General Counsel, is seeking an experienced, highly organized Sr. Administrative Coordinator to serve as a central member of the office’s administrative operations.

The Senior Administrative Coordinator will provide high-touch scheduling, front-office, financial, and administrative support to the OGC Executive Team and Practice Group Leads. Serving as a primary point of contact for the office, this position is responsible for complex calendar coordination and scheduling, reception and front-office operations, meeting logistics, invoice processing and financial administration, and other activities that help ensure the office operates efficiently and professionally.

Successful performance in this role requires sound judgment, discretion, initiative, adaptability, strong interpersonal skills, and exceptional attention to detail. The ideal candidate is a self-starter who learns quickly, anticipates needs, takes ownership of responsibilities, and is comfortable balancing routine administrative work with the changing priorities of a fast-paced executive and legal environment.

On-Site Requirement - This is an on-site position and is not intended to operate as a hybrid role. The Senior Administrative Coordinator serves as a primary front-office presence and provides real-time scheduling, financial administration, and administrative support to the OGC Executive Team and Practice Group Leads, the position is expected to report to the Homewood Campus five days per week and work on-site approximately 90–100% of scheduled hours.

For full consideration, candidates should submit a cover letter specific to this role along with their most recent resume.

Specific Duties & Responsibilities

Scheduling & Executive Support

• Manage complex calendars and scheduling for the Practice Group Leads, including internal and external meetings, events, travel-related scheduling, and appointments; proactively identify conflicts, coordinate priorities, and adjust schedules as needs change.

• Coordinate logistics for in-person and virtual meetings, including conference room and technology needs, and prepare and distribute meeting materials to ensure participants have timely and accurate information.

• Partner with the Chief of Staff and Executive Legal Specialist to coordinate administrative activities, prioritize requests, and support the day-to-day needs of the OGC Executive Team and Practice Group Leads.

Reception & Front Office Operations

• Serve as a primary front-office presence for the Office of General Counsel, welcoming visitors, responding to inquiries, directing guests and callers, and managing incoming mail and deliveries.

• Work collaboratively with attorneys, paralegals, administrative professionals, and university partners to coordinate meetings, materials, deadlines, and other administrative needs across the office.

• Maintain an organized, professional, and responsive office environment and handle privileged, confidential, legal, financial, and other sensitive information with appropriate discretion.

Financial Administration

• Process and track invoices, payments, expenses, and related financial transactions in accordance with university policies and procedures.
• Coordinate with attorneys, paralegals, outside counsel, vendors, and university partners to obtain required documentation, resolve routine invoice or payment matters, and ensure timely processing.
• Maintain accurate financial documentation and records and assist with financial tracking, reconciliation, reporting, and other administrative financial activities, as assigned.
• Manage office supply procurement, including sourcing routine and general office supplies, placing orders through established requisition processes, and monitoring inventory to ensure appropriate supplies are available to support daily office operations.
• Coordinate office hospitality needs, including ordering supplies and refreshments for meetings and organizing monthly office lunches through approved university EZ Cater system.
• Process and submit office reimbursements, including maintaining required receipts and supporting documentation for travel, meals, membership fees, and other approved business expenses in accordance with university policies and procedures.

Additional Responsibilities

• Provide backup administrative support across the Office of General Counsel and perform other duties and special projects as assigned.

Technical Qualifications and Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills and Expected Level of Proficiency

• Calendar Management - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Interpersonal Skills - Intermediate
• Meeting Coordination - Intermediate
• Office Procedures - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Project Management - Developing
• Report Writing - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience andadditional related experience may substitute for required educationpermitted by the JHU equivalency formula.beyond a high school diploma/graduation equivalent, to the extent

Preferred Qualifications

• 3 to 5 years of progressive responsibility of administrative, executive support, or office operations experience in a complex, fast-paced professional environment.
• Demonstrated experience managing calendars, coordinating meetings, and balancing multiple priorities and deadlines.

• Experience supporting senior executives, attorneys, legal departments, higher education leadership, professional services organizations, or similarly complex organizations.
• Experience supporting multiple leaders and coordinating across different functional or practice areas.
• Experience with invoice processing, accounts payable, expense management, financial tracking, or related administrative financial functions.
• Experience working with enterprise financial, procurement, expense, or invoice-management systems.
• Demonstrated ability to work independently, exercise sound judgment, maintain confidentiality, and follow assignments through to completion.

• Strong organizational, written, verbal, and interpersonal communication skills.

• Demonstrated ability to anticipate leadership and office needs, establish effective administrative systems, and improve coordination and workflow.

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Classified Title: Sr. Administrative Coordinator   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.80 - $37.80 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday - Friday 8:30am - 5:00pm 
FLSA Status: Non-Exempt 
Location: Homewood Campus  
Department name: VP and General Counsel Administration   
Personnel area: University Administration 

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Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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