Deadline
Oct 10, 2026
Closing in 9 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted
Oct 01, 2026
Offered salary$70,000 - $80,000
About the role
University Of Rhode Island Applicant Portal | Specialist III, Grants and Contracts
Specialist III, Grants and Contracts
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Please see Special Instructions for more details.
Please attach the following 2 (PDF) documents to your online Employment Application:(#1) Cover letter.
(#2) Resume.
Note: References will be upon request by the search committee.
Posting Details
Position Information| Posting Number | SF02226 |
|---|---|
| Job Title | Specialist III, Grants and Contracts |
| Position Number | PS# 00008211 |
| FTE | 1.00 |
| FLSA | Exempt |
| Position Type | Professional Staff |
| Union | PSA/NEA - Professional Staff Assoc |
| Pay Grade Level | Grade Level: 10 |
| Pay Grade Range | Salary Hiring Range: $70,000 - $80,000 |
| Status | Calendar Year, Full-time, Permanent |
| Department | Dean Engineering |
|---|---|
| Contact(s) |
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu) |
| Contact Phone/Extension | |
| Contact Email | |
| Physical Demands | |
| Campus Location | Kingston |
| Grant Funded | No |
| Extension Contingency Notes | |
| Job Description Summary |
About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. ________________________________________________________________________________________________________ THE POSITION IS ELIGIBLE FOR A HYBRID WORK SCHEDULE POSITION SUMMARY: Serve as the primary post-award staff member for sponsored research awards. Manage the full lifecycle, compliance and fiscal closeouts of multiple sponsored research grants and contracts. Maintain a strong working relationship with research groups, Professional Investigators (PIs), Office of Sponsored Projects (OSP) and Cost Accounting. To serve as the primary escalation point for compliance and billing issues in the college. |
| Duties and Responsibilities |
KEY DUTIES AND RESPONSIBILITIES: Serve as post-award person on a sponsored projects team responsible for working directly with PIs and staff in a defined subset of departments within the College of Engineering to facilitate understanding of the sponsor’s administrative terms and conditions of the awarded project. Responsible for oversight of projects from federal, state, non-profit, and corporate entities according to federal, state, and University policies, award set-up, approving invoices, and assisting with the completion of financial reports on behalf of the University, and final close-out of awards. Serve as the primary post-award staff member for administration of awards and subawards that fund URI research. Works with PIs as the primary problem-solver for team members, regarding compliance requirements, allowable costs and payroll distributions. Represent College of Engineering in meetings related to sponsored research awards. Analyze and approve requisitions for items to be charged to the sponsored project account in order to ensure expenses are allowable, allocable, and reasonable, and that they are in compliance with sponsor’s requirements. Analyze, approve, and process basic personnel appointments to sponsored project accounts to ensure expenses are allowable, allocable, and reasonable and in compliance with sponsor’s requirements. Work with agency sponsors, principal investigators, and administrative staff to troubleshoot grant administration-related issues. Maintain working knowledge of the Office of Management and Budget (OMB) Uniform Guidance, as well as the principles of allowability, allocability and reasonableness. Monitor cost-sharing, no-cost extension, subawards and Dean’s Pledges. Assist Cost Accounting with preparation of various reports for submission to funding agencies, as well as for internal use. Assist Cost Accounting with the close-out of awards, including pre-closing notice, review projects for open items, encumbrances, advances, deficits, surpluses, adjustments, and final billing. Monitor technical reporting requirements, ensuring that they are met by the PI. Interpret award instructions from grant and contract documents, including agency requirements for managing the project, restrictions, billing, and reporting. Work with other Sponsored Projects and college-wide personnel to resolve problems. Monitor compliance and adherence to University, federal, and state policies and procedures. Monitor international accounts for expenditure allowability, accountability, and exchange rate calculations. Maintain current knowledge of various University financial systems and all related interfaces. OTHER DUTIES AND RESPONSIBILITIES: Exhibit sensitivity to and consistently meet the support requirements of a research environment and be committed to customer support. Be committed to effective teamwork. Be flexible and open to change, show initiative, and be proactive. Assist the Dean of Engineering, Associate Dean for Research, and the Chief Business Officer on other matters as required. LICENSES, TOOLS AND EQUIPMENT: Personal computers, printers; word processing, spreadsheet and database management software and federal electronic proposal submission systems. |
| Required Qualifications |
QUALIFICATIONS REQUIRED: 1. Bachelor’s degree. 2. Minimum of five years of financial experience in a research administration role in higher education or similar organization. 3. Demonstrated working knowledge of Office of Management and Budget (OMB) Uniform Guidance. 4. Demonstrated working knowledge of principles of allowability, allocability and reasonableness. 5. Demonstrated familiarity with federal, state, and sponsor-level requirements for sponsored projects. 6. Demonstrated computer experience (i.e., word processing, spreadsheet and database management software). 7. Demonstrated attention to detail. 8. Demonstrated strong interpersonal and verbal communication skills. 9. Demonstrated proficiency in written communication skills. 10. Demonstrated ability to be a team member. 11. Demonstrated ability to work with diverse groups/populations. |
| Preferred Qualifications |
PREFERRED: 1. Master’s degree. 2. Demonstrated working knowledge of higher education organization and activities. 3. Demonstrated experience with PeopleSoft, InfoEd or other ERP system. ________________________________________________________________________________________________________ EEO Statement: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state’s public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request reasonable accommodation by contacting the URI benefits office at 401-874-2416. For TTY assistance, contact R.I. Relay Services at 711. |
| Environmental Conditions | ENVIRONMENTAL CONDITIONS: This position is not substantially exposed to adverse environmental conditions. |
| Posting Date | 10/01/2026 |
| Closing Date | 10/10/2026 |
| Special Instructions to Applicants |
Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the search committee. |
| Quicklink for Posting | https://jobs.uri.edu/postings/17148 |
Applicant Documents
Required Documents- Cover Letter/Letter of Application
- Resume
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
Do you have a Bachelor’s degree?
- Yes
- No
- *
Do you have a minimum of five years of financial experience in a research administration role in higher education or similar organization?
- Yes
- No
- *
Do you have demonstrated working knowledge of Office of Management and Budget (OMB) Uniform Guidance?
- Yes
- No
- *
Do you have demonstrated working knowledge of principles of allowability, allocability and reasonableness?
- Yes
- No
- *
Do you have demonstrated familiarity with federal, state, and sponsor-level requirements for sponsored projects?
- Yes
- No
- *
Do you have demonstrated computer experience (i.e., word processing, spreadsheet and database management software)?
- Yes
- No
- *
Do you have demonstrated attention to detail?
- Yes
- No
- *
Do you have demonstrated strong interpersonal and verbal communication skills?
- Yes
- No
- *
Do you have demonstrated proficiency in written communication skills?
- Yes
- No
- *
Do you have demonstrated ability to be a team member?
- Yes
- No
- *
Do you have demonstrated ability to work with diverse groups/populations?
- Yes
- No
- *
Are you a URI employee currently in a position covered by the PSA Union? (You will not be disqualified for answering "No")
- Yes
- No
- *
How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
- Chronicle
- Academic Careers
- Higher Ed Jobs
- Indeed
- Inside Higher Ed
- New England Herc
- The Edu Ledger
- Asiana In Higher Ed
- Disable in High ed
- Blacks In Higher Ed
- Diversity Jobs
- HBCU Connect
- Hispanic in Higher ed
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- Woman and Higher Ed
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How to apply
Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.
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