Application Restrictions
Open to both Internal and external
Job Type
Support Staff (CUPE)
Posting In effect from
17/4/2024
Closing Application Date
30/4/2024
Closing date for internal CUPE applicants
30/4/2024
Applications will be reviewed commencing the “closing date for internal CUPE
applicants” and may continue until the position is filled.
Internal CUPE applicants must submit their application by 4pm on the
“closing date for internal CUPE applicants” for their Seniority to be
recognized. Applications received after the "closing date for internal CUPE
applicants" will be considered alongside external applicants.
Full/Part Time
Full Time
Support Type
Auxiliary (Over 4 Months)
Anticipated Start Date
6/5/2024
Position End Date (If Applicable)
17/5/2025
The Hours of work are subject to change depending upon departmental
requirements
Schedule
The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm
Schedule Description
DUTIES
The Senior Purchaser position is responsible for timely and efficient
procurement of TRU materials and services in accordance with TRU purchasing
policies and procedures. The responsibility and requirements of this position
are of a routine and non-routine nature and require the ability to evaluate
and analyze vendor responses, and departmental procurement needs.
MAJOR DUTIES & RESPONSIBILITIES
Create and complete competitive procurement documents, purchase orders, and requisitions to meet required purchasing service standards, while ensuring compliance with TRU's purchasing policies.
Coordinates the competitive procurement process (Requests for Proposals, Requests for Bids, Request for Tenders, Letters of Agreement, etc.) by ensuring documents are properly written, address all the significant issues, resolves problems as they arise, and that TRU is adequately protected. The competitive bidding process may include gathering information, answering queries, gathering quotations, posting to B.C. Bid and the Bonfire Submission Portal, and filing all related correspondence.
Review competitive bid responses, assesses compliance with original specifications, evaluates responses and vendor contracts, analyses offers to determine best value, participates in the review process and may be involved in presenting recommendations to Procurement Services Manager/Department.
Provide debriefings, when requested by vendors, for competitive procurement processes.
Liaises with vendors and/or user departments to resolve issues regarding supply issues and processes that occur.
Negotiate with vendors to ensure pricing, product quality and delivery of services meet with end user requirements.
Provide advice, guidance, education and training to end users; explain the competitive bidding process and TRU's purchasing policies, reinforcing the value Supply Management delivers.
Collects and analyses data to determine the feasibility and advantage of establishing long-term supply contracts for high usage, high dollar volume, regularly purchased products which could more effectively leverage TRU's purchasing power.
Keep current regarding industry developments and trends, which may include legislative changes affecting the procurement industry, e-procurement initiatives, competitive bidding law changes, and industry best practices.
Meets with vendor representatives to evaluate new products or services, reviews, tracks, and evaluates vendor performance, and investigates new opportunities for TRU to achieve savings or efficiencies.
Meets with end user and advisory groups to gather feedback on vendor performance and products.
Maintains up-to-date vendor files, including price lists, contact information, catalogues, market trends, comparative data and other information related to the purchasing function.
Assists in tracking cost/negotiated savings on all purchases made by TRU as needed.
Participate in purchasing department process reviews and provide improvement recommendations.
Coordinates the disposal of obsolete and surplus goods.
REPORTS TO
Purchasing Manager
QUALIFICATIONS
EDUCATION:
University Business Degree and completion of up to one year of the SCMP
program, or equivalent
EXPERIENCE:
Three years directly related purchasing experience
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
Ability to build effective working relationships with vendors and internal
departments by phone, e-mail, or in person
Customer service oriented
Thorough understanding of public sector purchasing and competitive bidding
process
Effective negotiation skills
Ability to organize time effectively to meet deadlines
Ability to work in a team environment
Ability to be professional, courteous, tactful and diplomatic in dealing
with users, suppliers and peers
Ability to communicate effectively both verbally (presentation) and in
writing
Knowledge of ERP, purchasing systems, Microsoft Office, and Bonfire
Submission Portal
WORKING CONDITIONS
Sitting at a desk and computer for long periods of time
Contact with staff, customers, and vendors
General office conditions
The salary for the above position is determined by the Collective Agreement
with the Canadian Union of Public Employees, Local 4879, as it presently
exists.
Pay Band
$32.12 - $35.69 ( CUPE Grade 09 (90% - 100%) )
Salary rate
Please Note: This position may be subject to a 90% salary for the first 560
hours of employment.
Location
Kamloops, BC CA (Primary)
# of Hires Needed
1
Organizational Unit
Thompson Rivers University -> Finance -> Purchasing
Diversity and Inclusion Commitment:
Thompson Rivers University is strongly committed to hiring based on merit with
a focus on fostering diversity of thought within our community. We welcome
those who would contribute to the further diversification of our staff, our
faculty and its scholarship including, but not limited to, women, Indigenous,
Black and People of Colour, persons with disabilities and persons of any
sexual orientation or gender identity. Please note that all qualified
candidates are encouraged to apply, however applications from Canadians and
permanent residents will be given priority.
NOTE: To learn more about Thompson Rivers University or living in Kamloops
or Williams Lake please visit our Careers website. External Candidates invited
to interview will be required to bring a copy of their transcripts to the
interview.
