Senior Officer, Examinations and Timetabling

University of Queensland
February 18, 2024
Offerd Salary:$86,371
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
  • Academic Services Division

  • This is a full-time permanent position with salary in the range $86,371.95

  • $92,658.90, plus a generous super allowance of up to 17%.
  • Apply your knowledge of timetabling services to gain comprehensive experience in areas such as timetabling, room bookings, and class allocation. This role offers an opportunity to propose and execute process enhancements and engage in additional project assignments.

  • Join a highly functional team that delivers excellent results in this fast paced role.

  • Based at our St Lucia campus

  • About This Opportunity

    The Senior Administration Officer, Timetable Services, is responsible for administration services to support timetabling and class allocation operations and will also provide support to implement new initiatives which will contribute to the University's Strategic Objectives.

    Duties and responsibilities include, but are not limited to:

  • Coordinate administrative support for the creation and publication of the University's class timetables, overseeing data validation, complex configuration, and semester scheduling.

  • Provide expert advice on class timetabling, allocation processes, and campus facilities to various stakeholders, including internal staff and external parties.

  • Supervise timetabling administration officers, ensuring adherence to service level expectations and deadlines, with the ability to deputize for the Coordinator (Operations) when necessary.

  • Offer day-to-day support to academic and professional staff on timetabling and room booking inquiries, along with providing training to system users.

  • Contribute to enhancing Timetable Services by participating in process improvement initiatives, including mapping, streamlining, and automation efforts.

  • Assist in reviewing and testing new system functionalities and undertake specific project tasks directed by the Coordinator (Operations), Timetable Services.

  • About You
  • Possess a degree or extensive relevant experience, demonstrating leadership skills in delivering quality services, emphasizing client satisfaction.

  • Demonstrate proficiency in computer literacy, encompassing word processing, database systems, and specialized software applications.

  • Capable of working under broad direction, exercising informed judgment, and accepting responsibilities with a commitment to meeting deadlines and maintaining accuracy.

  • Exhibit strong analytical and conceptual abilities, fostering a team- oriented problem-solving approach, alongside excellent organizational, negotiation, and presentation skills.

  • Demonstrate excellent communication and client service skills, building cooperative relationships with various stakeholders, and showcasing flexibility to work during peak periods or outside normal hours when necessary.

  • You must have unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.

    About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Cheap parking (from just $5.75 a day)

  • Salary packaging options

  • Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section.

  • Resume

  • For more information about this opportunity, please contact Jess at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Applications close Sunday, 18 February 2024 at 11.00pm AEST (Job Reference Number - R-34843). Please note that interviews have been tentatively scheduled for 29 February 2024.

    At UQ, our strength lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion , fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out [email protected] for accessibility support or adjustments.

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

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