Position Title Senior Manager, Payroll Services and Systems
Posting Number 02081SA
Location New Westminster Campus
Grade or Pay Level A - Pay Band 12
Salary Range Min: $96,164; Control Point: $128,219; Max: $141,041. Placement
within a salary band is typically up to the Control Point based upon a review
of skills, experience and internal equity. The College may place over the
Control point in limited circumstances.
Position Type Administration - Regular
Posting Type Internal/External
Employment Type Full-Time
Posting Category Administration
Start Date 01/03/2024
Day of the Week Mondays to Fridays
Shift 8:30 am - 4:30 pm
Regular hours of work are 8:30 am – 4:30 pm, Monday to Friday, however
occasional evenings and weekends may be required. This position will be based
at the New Westminster Campus. Occasional travel between Douglas College's
locations as required.
Douglas College (DC) is committed to supporting a healthy work/life balance
for Employees. As per the DC Administration Policy A70 Work from Home, College
employees may be eligible to work from home on a part-time basis, subject to
operational requirements and approval by their Responsible Administrator
What Douglas Offers
DO what you love. Be good at it. That's how Douglas College defines a great
career. It's a philosophy that resonates through our classrooms, our offices
and our boardrooms. It inspires our students and drives us to make Douglas
College one of BC's Top Employers. We love what we do. And we're looking for
passionate, motivated people to join us in making one of Canada's best
colleges even better.
The Senior Manager, Payroll Services and Systems has overall responsibility
for the strategic leadership and direction for Douglas College's in-house
payroll services. The Senior Manager reports to the Director, Finance.
Reporting into this position includes the Manager, Payroll Services and
Systems, a Payroll Supervisor and Payroll Specialists. Key responsibilities
include the preparation of confidential, sensitive, accurate and timely
reports to support decision making by the Senior Administration of the
The Senior Manager applies systems thinking to further develop and enhance
upon payroll systems and services through opportunity identification and
implementation. In doing so takes a leadership role for the unit to improve
related business processes that cross College departments.
The Senior Manager participates in long range planning by developing a vision
for the unit in alignment with the Douglas College Strategic Plan.
By keeping abreast of emerging topics and trends in the legislative
environment that affect payroll and benefits, the Senior Manager is a
collaborative strategic partner with Human Resources and Financial Services,
offering a collaborative approach to amending business practices and change
This position is accountable to the Director, Finance for:
Oversee the payroll unit to ensures the College's compliance with federal
and provincial legislation, government policy, and collective agreement
provisions related to position responsibilities;
Identifies challenges with interpretation or implementation of collective
agreement provisions and provides support in analyzing payroll and benefit
costs for collective agreement bargaining. Brings problems to resolution
in consultation with the Human Resources department;
Ensures current knowledge of technical developments in payroll legislation
and practices; and
Coordinates the execution of payroll for the Administrator group. Ensures
that remittances are made by the Manager, Payroll Services and Systems.
Payroll Information System
Along with the Director, Finance participates in the planning, developing,
and implementing payroll information system that meet the information
needs of the College; and
Protects the integrity of College financial and payroll data and to
safeguard College assets by monitoring the system through the review of
reports and design of internal controls. Is well versed and ensure
compliance with the College's Information Integrity Policy.
Payroll Operations and Financial Planning
Through the Manager, Payroll, Services and Systems oversees the unit and
ensures professional management of payroll operations ;
Develops reports, drafts policies and procedures that provide for planning
and monitoring of College payroll and benefits costs. Monitors the unit's
portion of the College budget. Monitors the payroll and benefits
expenditures against budget. Takes appropriate actions on variances;
Ensures that the College's financial management policies, signing
authorization and system of internal controls are strictly adhered to;
Works collaboratively with the Associate Director, Budgets and Planning in
the preparation of the College's annual budgets and forecasts for payroll
and benefits costs;
Prepares appropriate year end accruals, reconciliations and variance
analysis for the external financial audit;
Provides comprehensive reports to meet the needs of Responsible
Administrators; Carries out special management projects which may be
confidential or highly sensitive in nature; and
Prepares monthly management reports, develops and reports on relevant key
performance indicators (KPI's) for the organization.
Ensures the effectiveness and competence of the payroll team members in
their areas of responsibility through selecting, developing, evaluating
and disciplining direct and indirect reports, as needed. With the
Director, Finance prepares workforce plans to meet current and anticipated
future needs of the unit, including through human resource strategies that
optimize staff roles and contributions;
Demonstrates leadership in Enterprise Risk Management, ensures the payroll
team is well versed in their risk management responsibilities by
performing operational risk assessments and developing risk mitigation
plans. Maintains the unit's risk register;
Contributes to the development and annual updating of the unit's Business
Continuity Plan. Ensures that the plan is reviewed and exercised;
Champions and inspires a team committed to the vision, goals and
priorities of Douglas College, emphasizing the importance of inclusion,
respect, equity and accessibility as integral components of all College
operations, services and campuses;
Ensures the review and development of College policies and procedures to
improve efficiencies in the delivery of quality services within and across
departmental boundaries. Prepares payroll guidelines to ensure consistency
of payroll services;
Ensure that the unit is well versed and in compliance with public sector
privacy legislation. Responsible for the unit's adherence to the College's
Records and Information Management Policy;
Ensures redundancy in core operational knowledge with the Manager, Payroll
through professional development and cross training. Ensure that
management's operational handbooks are kept current;
Maintains positive working relationships with Responsible Administrators
and external stakeholders;
Represents the College with external auditors and regulatory bodies; and
Performs other related duties as required.
To Be Successful in this Role You Will Need
A Bachelor's degree in Accounting, Business Administration, professional
accounting designation (CPA, Canada) and Certified Payroll Leadership
Professional (PLP, Canada) designation.
A minimum of seven (7) years of in-house payroll services experience at
a mid to senior management level in a public sector entity.
Minimum two (2) years of supervisory experience required in a unionized
An equivalent combination of education, training and experience may be
Demonstrated knowledge, ability and experience in the design, development,
management and maintenance of data collection and payroll systems in a
computerized environment. Ability to troubleshoot issues associated with
payroll information systems.
Demonstrated management experience at a mid to senior level in a large
complex business or post- secondary educational setting including
experience in supervision and administrative management.
Demonstrated ability to make effective decisions within a collegial
environment. Excellent interpersonal communications skills together with
proven experience in resolving conflict.
Excellent written and verbal communication skills. Ability to write
professional briefing notes and executive summaries.
Extensive knowledge of payroll regulations and issues of compliance.
Demonstrated ability to interpret and apply policies and regulations.
Demonstrated ability to model appropriate professional, ethical and
collaborative behaviours consistent with the responsibilities of this
Excellent planning, organizational and administrative skills. Ability to
work well under pressure in a deadline driven setting.
Experience in business workflow design and business process improvements.
Demonstrated Advanced Excel skills and strong analytical skills.
Link to Full Position Profile
Douglas College is committed to fostering a diverse, inclusive and equitable
learning and working environment. In support of this journey, we welcome all
people to apply, including people from groups that are experiencing inequity,
including, but not limited, to Indigenous Peoples, racialized or persons of
colour, persons with mental or physical disabilities, persons who identify as
women, and/or persons of marginalized sexual orientations, gender identities
and expressions, and persons of all faith identities, age, marital status, and
Needs a Criminal Records Check No
Posting Detail Information
Open Date 12/20/2023
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Direct Access to Posting
https: // www. douglascollegecareers.ca/postings/11681
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