Senior Executive Support and Project Officer
Job No.: 567582
Work type: Continuing
Showcase your superior EA and project coordination skills supporting a
Senior Executive
Full Time, Continuing Appointment / Starting Salary $88,485 + 17%
Superannuation
Position located at La Trobe's Bundoora Campus
About the position:
Supporting the Deputy Vice-Chancellor Future Growth (DVC FG), you will be
required to provide high level executive support and contribute to the
delivery of a range of projects in line with objectives of the portfolio.
Reporting to the Senior Advisor, this role requires a candidate with excellent
organisational skills, attention to detail, communication and writing skills
with the ability to seamlessly switch between administrative tasks and
project-related responsibilities.
Some of your responsibilities will include:
Diary, organisation and booking of travel (both domestic and
international) and enquiry management.
Preparation of reports, briefings, presentations, correspondence, and
materials on behalf of the DVC FG and executive.
Preparation and distribution of agenda's, minutes, reports, correspondence
and materials for Committees and Working Groups, including taking minutes,
follow up of action items and maintaining effective liaison with all
parties.
Support Future Growth Executive to be prepared for meetings and visits
with both internal and external stakeholders.
Ensure professional and high-quality administration support for project
activities, as assigned, to support the DVC FG and the executive.
Implement specific project activities including developing documentation,
briefing papers etc. and the facilitation/administration of any working
groups formed and monitor and prioritise project tasks that support the
timely achievement of program/project milestones and tasks for projects
within the Future Growth Portfolio.
Skills and knowledge required for the position:
Previous experience as an Executive Assistant in a large complex
organisation.
Excellent administrative, technical and organisational skills and the
ability to work quickly and effectively under pressure to deadlines.
High-level attention to detail and time management skills to set
priorities, meet deadlines and manage concurrent projects at a time.
The ability to work independently with minimum supervision, show
initiative and work productively as part of a team, taking responsibility
for outcomes.
Highly effective interpersonal skills, including the demonstrated ability
to interact constructively and collaboratively with people at different
levels of seniority.
High-level proof reading, editing and grammatical skills to support
communications on behalf of DVC FG office
Highly Desirable:
Prior experience working in a higher education environment would be
desirable but is not essential.
Please refer to the Position Descriptions for other duties, skills and
experience required for this position.
Welcome to Bundoora campus – Please click on the video link below:
https: // f.io/KDo0ceng
Benefits:
17% employer contributed superannuation
On site child care facilities
Flexible work arrangements
Discounts for staff and their family members to study a range of La Trobe
courses
How to apply
Please note, only applicant who possess the full rights to work in
Australia will be eligible to apply.
Closing date: Sunday 15th September, 2024 @ 11:55pm
Position Enquiries: Madison Hunt, Senior Advisor, Office of DVC (Future
Growth), Email: M.Hunt@@latrobe.edu.au, Phone: (03) 9479 6560
Recruitment Enquiries: Vicki Stavrou, Senior Talent Acquisition Business
Partner, Email: [email protected], Phone: (03) 9479 5191
Position Description below:
PD-Senior Executive Support and Project Officer.pdf
Please submit an online application ONLY and include the following
documents:
Cover letter and
An up-to-date resume.
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres
Strait Islander people.
La Trobe University is committed to creating a diverse and inclusive
workforce. We take an intersectional approach by actively supporting and
encouraging people of all backgrounds and abilities to submit an application
and aim to ensure that the recruitment and employee experience is as
accessible and inclusive as possible. Flexibility in interview format will be
offered to shortlisted candidates.
Why La Trobe:
Develop your career at an innovative, global university where you'll
collaborate with community and industry to create impact.
Enjoy working on our inspiring and stunning campuses – the perfect hub
for industry, students and academics
Help transform the lives of students, partners and communities now and in
future
All La Trobe University employees are bound by the Working with Children
Act 2005. If you are successful, you will be required to hold a valid
Victorian Employee Working with Children Check prior to commencement.
La Trobe's Cultural Qualities:
