Senior Administrative Assistant

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Position Information

About MSM Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation's leading academic medical center for vulnerable populations. It's also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow's leaders.

We exist to: • Improve the health and well-being of individuals and communities; • Increase the diversity of the health professional and scientific workforce; • Address primary health care through programs in education, research and service; With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we're leading the creation and advancement of health equity. You will find a fulfilling career at MSM!

Posting Number NONAC3770 Job Title Senior Administrative Assistant Position Title Administrative Assistant II, Preventive Medicine Residency Program Position Type Non-Faculty Number of vacancies 1 Salary $50,000 Department Comm Hlth/Prev Med-Ch/Pm Position Summary Under the supervision of the Residency Program Manager, provide professional-level administrative support to the CHPM Preventive Medicine Residency Training Program including assisting the Director, Associate Director, Manager, and residents to ensure daily program operations and functions are performed in an efficient manner. Effectively interact with faculty, residents, staff, medical students, and institutional administrative offices.

PRINCIPAL DUTIES AND RESPONSIBILITIES General: Provide administrative support to the CHPM Preventive Medicine GME program training activities to include:· MedHub data entry and ongoing monitoring and generation of reporting for personnel, evaluation, duty hour/procedure logging, onboarding, curriculum, scheduling, etc.· Annual activities and events, recruitment, budget expenditures and monitoring· Completing administrative tasks such as preparation of correspondence and emails, meeting logistics, filing and record management.

Program: · Provide travel and administrative support to the Program Directors, Associate Program Directors, Program Manager· Provide travel and administrative support to residents/fellows and program faculty· Assist with program events, including retreats, program/GME graduation, conferences, weekly didactics, meetings, and interviews· Coordinate program event logistics, including setting up virtual meetings and interviews, scheduling of rooms/space, audio/visual support, lecture evaluations, catering arrangements, room set up, guests parking, and meeting documents· Assist Program Manager with electronic databases which includes MedHub, ERAS, ADs, GME track and FRIEDA · Assist Program Manager with the orientation program logistics· Assist Program Manager in the completion of resident/fellows processing/credentialing· Enter demographic data, schedules, evaluations, and conference attendance in MedHub· Monitor evaluation completion in MedHub and send reminders and completes reporting as assigned· Assist Program Manager in monitoring duty hour logging completion

Recruiting: · Assist with scheduling interviews and recruitment activities· Coordinate interview logistics, including setting up virtual meetings, room reservations, interview meals, and interview reminders· Communicate interview schedule to include faculty members and residents/fellows· Assist with website review and updates· Send correspondence to prospective applicants

Program Marketing: · Assist Program Manager in representing the programs at local, regional, and national events· Order marketing/promotional materials

Records Management: · Enter data and assist with maintaining program database on current residents, fellows, and alumni· Maintain applicant and resident/fellow filesProgram Compliance and Improvement:· Assist with the processing of resident/fellow licenses· Assist with the completion of documentation for the Annual Program Evaluation and Improvement Plan

Finance: · Assist in meeting MSM deadlines for all purchases, end‐of‐the‐year closeout etc.· Submit and monitor resident/fellow requests for books, travel etc.· Monitor and reconcile budgets, requisitions, and purchase ordersProfessional Development:· Participate in GME and Program professional development activities· Stay current on program and GME policies and procedures· Stay current on MedHub and ERAs and ACGME updates, as well as knowledgeable of other web-based data systems

CRITICAL SKILLS AND EXPERIENCE

Minimum Qualifications Education: Associate's Degree from a regionally accredited college – years of experience may substitute for degree Experience: 2-3 years of related experience Preferred Qualifications

Closing Date Open Until Filled No Special Instructions to Applicants Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available. Quick Link https: // careers.msm.edu/postings/24447 EEO Statement Summary Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization

Required fields are indicated with an asterisk ().

Required Documents

Optional Documents