Senior Accounts Assistant (e-Invoicing)

Senior Accounts Assistant (e-Invoicing)

The Accounting Services section provides key strategic operational accounting and administration services to the University. The scope of the work carried out by the teams and sections are wide-ranging and essential to the smooth running of the University's Accounts Payable, Receivable, Cash Management and Payroll functions and to assist in decision making at all levels of the institution.

The role supports the Accounts Payable section as a subject matter expert in the eInvoicing processes to improve and develop more effective procedures, works on reconciliation of key supplier accounts and is responsible for carrying out monthly management reporting.

The role will liaise and actively participate with many stakeholders including external suppliers, departmental accounts staff and financial systems staff to facilitate the development of sound financial process and procedures relating to the operation of eInvoicing process.

The Role

You will have a wide range of responsibilities within the Accounts payable team including:

The reconciliation of the University's key eInvoice Supplier accounts.

Responsible for carrying out Accounts Payable monthly/annual procedures including preparation of statistical data for departments and assist with Monthly Management Information reporting.

Undertake development projects for the Cashier/Payables Coordinator and AP Lead, including devising new and/or more effective procedures, improving internal controls, performing checks to prove the integrity of data within the Cambridge University Finance System.

The post holder will also support the Cashier/Payables Coordinator across a range of duties within the Payable team.

Your Skills

It is essential that you have experience of working in a finance office / administration function.

Good IT skills and experience ¿ excel spreadsheets (advanced level preferred) and word documents. Power BI experience desirable.

Able to work with Technical System Staff to resolve technical issues.

Able to prioritise workloads to meet set deadlines.

Good communication skills, orally and in writing and able to present information.

You will be educated to GCE A level or equivalent (including GCSE/O Level Mathematics and English). Foundation level AAT is desirable along with willingness to continue studies.

Benefits

The University offers an excellent benefit package including:

36 days annual leave, inclusive of Bank Holidays

Defined benefits pension schemes

Flexible working options

Family-friendly initiatives

Career development opportunities

Support for health & mental wellbeing

Discounts on shopping

Rental deposit scheme

Public transport season ticket loans

Tax-efficient bicycle and charity-giving schemes

Location

The University is supportive of hybrid working, where some work is undertaken on University premises and some in a remote working environment. The aim of our approach is to enable as many staff as possible to work in a hybrid way if they wish and where their role allows. This arrangement is subject to change and will not form a part of the contractual terms of the role.

Funding for this post is available for 2 years.

Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.

We welcome applications from individuals who wish to be considered for part- time working or other flexible working arrangements.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure and a security check.

If you would like more information about this role, informal enquiries can be directed by email to Stuart Emmerson, Cashier / Payables Co-ordinator at [email protected].

If you have any questions about the application process, please contact a Recruitment Administrator at [email protected].

Closing date: 2nd June 2024

Interview date: 12th, 13th and 14th June 2024

Please quote reference AG41586 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Department/Location

Finance Division

Salary

£29,605-£33,966

Reference

AG41586

Category

Assistant staff

Published

10 May 2024

Closing date

2 June 2024