School / Department Administration Assistant

Macquarie University
April 14, 2024
Offerd Salary:$74,062 - $79,823
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

• Salary Package: $74,062 - $79,823 (HEW 4) p.a. plus 17% employer's superannuation and annual leave loading • Appointment Type: Full-Time, Continuing • Location: Macquarie University, Wallumattagal Campus (North Ryde)


To provide general administrative support within the Faculty of Arts across School / Department operations and support to the School / Department leadership team.

Key Accountabilities:

  • Provide general administrative support to staff for all department/School operations, including facilities management, office and IT equipment and website enquiries.

  • Provide administrative support for Heads of Department/School including diary management, logistics, room bookings, travel, material preparation and/ or other administrative activities.

  • Undertake transactional administrative activities across the full scope of department or school functions.

  • Coordinate and participate in department/school committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.

  • Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.

  • Respond to, or appropriately escalate, queries about the faculty and department and its activities.

  • Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the department in accordance with WHS and other University requirements.

  • Provide event coordination and administration support for School and Department level events.

  • Provide administrative support and work with relevant stakeholders to update and maintain websites as required.

  • Assist with the design, development and implementation of improvements to administrative systems, processes and procedures as required.

  • Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.

  • Perform any other duties as required and appropriate for this classification.


    As one of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world. United in the spirit of interdisciplinary discovery we explore the human story from its earliest foundations in ancient cultures to its exciting future. Our research is gaining global recognition and with six research centres, two museums and state-of-the-art media facilities, we empower our staff to transform themselves and the world around them.

    Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we've grown to become the centre of a vibrant local and global community. Connect with us today.


    To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet the selection criteria below:

  • Relevant qualification and/ or equivalent experience

  • Intermediate computer skills including Microsoft office and a range of database management systems and applications

  • Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines

  • Demonstrated experience providing high quality general and personal assistant administration in a complex environment, preferably in higher education

  • Ability to work autonomously and collaborate effectively with other teams

  • Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders

  • Excellent attention to detail

  • If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

    Applications Close:

    14/04/2024 11:59 PM

    Diversity and Inclusion

    Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

    We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.

    Flexible Work

    At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.

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