Job Title: School Business Manager
SBU/Department: School of Physics, Engineering & Computer Science
FTE : 1.0fte (working 37 hours per week)
Duration of Contract: Permanent
Salary: UH7 £37,099 pa to £40,521 pa with the potential to increase to £44,263 pa on achieving designated skills and experience
Annual Leave: 30 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year
Location: College Lane Campus, University of Hertfordshire, Hatfield
The School of Physics, Engineering & Computer Science is seeking a School Business Manager for its small team of School-based administrative staff. The School is a large, successful, and welcoming academic faculty with many undergraduate and postgraduate degree courses, extensive research and facilities.
The School offers an opportunity to challenge yourself and others in a fun and friendly environment, whilst contributing to the success of nearly 400 academic, technical and administrative staff, as well as the education and development of many thousands of students every year, and powering their potential for transformed lives and careers.
Main duties and responsibilities
You will be coordinating and managing the delivery of efficient, effective and professional administrative support in an integrated School encompassing Engineering, Computer Science, Physics, Astronomy and Mathematics, at both strategic and operational levels, located in a brand new state-of-art purpose built STEM building, supporting the Dean, School Executive Group and senior academic managers. You will be responsible for the management of all aspects of School-based administration across a broad range of functions including human resources, governance, events management, admissions and marketing, business continuity and planning, data collection and returns. This will also include acting as a single point of contact and liaising with other departments across the university with regards to issues and tasks, ensuring the school management are informed. You will ensure the development and maintenance of effective and comprehensive range of communications within the School and more widely in the University.
You will support the Dean to provide a happy, professional, and effective School-based administrative staff team that supports the work of academic staff, promotes positive student experiences, success and engagement, and will liaise with relevant professional services across the University, in particular the Student Administrative Service, Research Office, Estates, Enterprise and Business Development, and the Careers and Placements Team.
Skills and experience
You must have substantial proven administrative experience at an appropriate level including proven experience of monitoring and evaluating services. In addition to this you must have proven experience of working with a wide range of people in a customer focused environment, including supporting committees / working groups and taking minutes. The post requires existing management experience, including quality assurance processes.
You will be able to outline your experience of managing work activities which have required high level of collaborative working, time management and negotiating skills in a busy environment. The role requires you to have experience of promoting equality, diversity and staff wellbeing. You may already have prior experience in an administrative leadership role in Higher Education, project management experience, financial administration and procurement, admissions, marketing and recruitment and of the administration and management of Human Resources.
You must have excellent communication and interpersonal skills at all levels, with both written and oral communication. You must have proven organisational skills and be able to work under pressure with minimum supervision, whilst maintaining a high standard and close attention to detail. You will need to be able to use digital media to a highly competent level including software such as Microsoft Office, the internet and other technologies for communication and information purposes, to support and improve working practices. Having the ability to motivate and mentor staff, build and lead teams, and operate an enterprising, flexible, proactive approach when using initiative to deliver service standards are all key required skills. You will also bring professional or specialist knowledge or experience to support informed decision making and advice on complex processes.
Qualifications required
You must hold a minimum of a Degree or an equivalent qualification, or have proven administrative experience.
Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.
We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work, or demonstrate access to UK Right to Work, before an offer is made.
Contact Details/Informal Enquiries:
For any informal enquiries, please contact Assoc. Prof. Felix Zhu, Deputy Dean of the School of Physics, Engineering & Computer Science: [email protected]
Closing Date : 27 May 2024
Interview Date: TBC
Reference Number: 058995
Date advert placed: 29 April 2024
Our vision is to transform lives: UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics, and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships and free Active Staff sessions, personal and professional development and family-friendly policies. #GoHerts