Resource Coordinator - Open Learning

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

23/4/2024

Closing Application Date

6/5/2024

Closing date for internal CUPE applicants

6/5/2024

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Ongoing

Anticipated Start Date

14/5/2024

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm

Schedule Description

DUTIES

The Resource CoordinatorOpen Learning coordinates the educational resources used across Open Learning's course portfolio. The Coordinator initiates the purchase of textbook publications and related materials; determines quantities; maintains inventory systems, relevant files and reports; and fosters relationships with publishers and other external suppliers. The Coordinator contributes to the currency and ongoing efficiency of processes within the Curriculum Services Department of Open Learning.

MAJOR DUTIES & RESPONSIBILITIES

Monitors and analyzes supply and demand of educational resources, forecasts stock depletion, and defines ordering criteria to coordinate availability of resources with course development timelines.

Prepares inventory reports for internal stakeholders, including resource specifications, quantity, quality, costs and delivery dates.

Liaises with publishers to obtain desk copies and anticipate release of new textbook editions.

Sets up and manages student access to publisher online resources; troubleshoots and resolves access issues.

Liaises with the Curriculum Support Associates and Open Learning Book Buyer to ensure timely adopting of course materials and resources throughout the course lifecycle.

Coordinates the work of the Open Learning Book Buyer.

Negotiates agreements for custom texts, reprints, e-books and other resource options.

Reports obsolete or surplus materials to determine returns and write offs.

Facilitates the year-end inventory count process.

REPORTS TO Associate Director, Curriculum Development, Open Learning

QUALIFICATIONS

EDUCATION:

Grade 12, plus two-year Business Diploma or equivalent

EXPERIENCE:

Three years' related experience in a retail/inventory control environment, including

two years in a computerized inventory management environment

excellent communication with a variety of stakeholders in person and at a distance

interaction with print and online educational resources

troubleshooting and problem solving, preferably in the context of managing print and online educational resources

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Familiarity with current trends in educational resource materials; knowledge of online publisher platforms such as MyLab, REVEL, Connect, MindTap

Excellent interpersonal and written communication skills

Attention to detail

Excellent organizational skills and ability to work well under pressure

Ability to problem-solve and exercise independent judgement

Proficient knowledge of electronic data entry, word processing operations, and spreadsheets, with efficient speed and accuracy

WORKING CONDITIONS

Sitting at a desk and computer for long periods of time

Contact with staff and suppliers

General office conditions

Ability to lift weights up to 10 kg

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$29.21 - $32.45 ( CUPE Grade 07 (90% - 100%) )

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Open Learning -> Curriculum Services, OL

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.