Registrar - Student Records
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Registrar - Student Records
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8/19/2026
Bradenton
5000 Lakewood Ranch Blvd.
Bradenton
FL
United States of America
Onsite
Administrative and Support
Full-time
Description
JOB SUMMARY : The Registrar provides leadership to plan, organize and
manage all of the activities related to the student affairs department,
including serving as the official authorized keeper of the Institutions
student records. In addition, the Registrar is responsible for compliance with
the Family Educational Rights and Privacy Act.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: The following are a list
of exercises that may be required as a member of the staff from time to time:
Promotes and preserves the mission of LECOM;
Acts as administrative representative with faculty, staff and visitors in
a professional, friendly manner at all times;
Maintains confidentiality, professional appearance and pleasant demeanor;
Plans and coordinates on-campus visitation and special recruitment
programs;
Respond to student/alumni requests for academic record information;
Maintain and update all student records: Medical/Pharmacy/Dental/MHSA;
Process verifications of enrollment/eligibility/graduation for current and
graduated students;
Process licensure documents for current and graduated students;
Prepare/ maintain Off Schedule tracking records and reports for all
programs;
Respond to staff / faculty requests for rosters, reports & student
academic information;
Prepare reports and chair Off Schedule Tracking meeting for DO program on
a monthly basis;
Prepare agenda /minutes for Student Status Meeting for Pharmacy program on
a monthly basis;
Verify/maintain Florida Residency database for all programs every
semester;
Prepare, submit and enter courses for all programs:
Medical/Pharmacy/Dental/MHSA every semester;
Register students in courses, process final grades for all programs and
maintain remediation tracking records/payments for all programs every
semester;
Prepare/mail Grade Reports, calculate/record Class Rank and
prepare/present post graduate training for OMS I, OMS II, OMS III students
every semester;
On an annual basis act as the ERAS Coordinator/Processor for Bradenton
campus, prepare/record Post graduate education information and process
ERAS Fellowship documents for alumni;
During graduation and commencement obtain graduation clearance
preparation/reports, supply program information to communications
department, prepare letters for late graduates-All Programs, prepare VISA
letters for foreign visitors, prepare/mail grade reports, calculate/record
Class Rank in a timely fashion and order/proof all diplomas;
Verification of legal name for all matriculated students;
Assist with events such as Open House, White Coat, Commencement;
Prepare annual reports for the following: Florida Department of Education
Inspection, Annual Gender Report (for Facilities department), AACOM
Quick Annual Survey, AOA Annual Roster Update, AACOM Annual Questionnaire
Report-Enrollment and Post Graduate Education sections, AACP Annual
Enrollment Report and AMA Physician Masterfile Report;
Contribute directly to the Mission of LECOM embodying the essence of
Osteopathic Principles and Practices by assisting with Institutional
fundraising and participating in the LECOM Scholarship Auction;
Participate in scholarly activity so to enrich and broaden the student
learning experience;
Commit to being a representative of LECOM by being actively involved in
the community, including, but not limited to, serving on Boards,
participating in community fundraisers and overall outreach; and
Accept other duties assigned/needed for the Institution's needs.
EEO/AA/M/F/Vets/Disabled
Minimum Requirements
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess
required knowledge and be able to explain and demonstrate, with or without
reasonable accommodations, that the essential functions of the job can be
performed.
Strong computer literacy with MS Office Suite (Word, PowerPoint,
Excel…etc.) and accurate data entry skills;
Enthusiastic, good sense of humor, and a professional positive attitude;
Excellent understanding of the admissions process and a demonstrated
ability to market and promote professional programs in healthcare
administration, medicine, pharmacy, and dentistry;
Willingness to maintain an established work schedule;
Adherence to all local, state, federal laws and LECOM policies and
procedures;
Ability to organize and prioritize work assignments and meet deadlines;
Knowledge of pertinent laws, policies / procedures and/or guidelines
affecting areas of responsibility;
Ability to be self-reliant and follow instructions;
Sound decision-making capabilities and the ability to work independently
and as directed by the Institutional Director or his/her designee;
Willingness to assume responsibility; initiate appropriate action; and
maintain confidentiality;
Knowledge of and ability to maintain confidentiality of patient (HIPAA)
and student privacy (FERPA);
Compliance with State and Federal Regulations and Safety Protocols
(OSHA);
Ability to be trained and certified on the Institutional Data System;
Effective use of interpersonal and communications skills, including tact
and diplomacy;
Effective use of organizational and planning skills, including attention
to detail and follow-through;
Time management skills in assessing and prioritizing multiple tasks,
projects, and demands;
Willingness to maintain confidentiality of work-related information and
materials;
Establishing and maintaining effective working relationships;
Willingness to be flexible and accept other duties needed/assigned; The
ability to work cooperatively and collegially with others, consistent with
a workplace of dignity and respect in compliance with EEO rules and
regulations;
The ability to report to work as scheduled, ready to devote full attention
and energy to the important work of LECOM; and
The ability to accept work directives from managers and supervisors in a
respectful and cooperative manner.
MINIMUM QUALIFICATIONS:
Education and experience equivalent to: a Bachelors' Degree is required. A
minimum of two to five (2-5) years' of experience at a postsecondary
educational institution or equivalent related experience required. Experience
handling student records and working with Banner or similar educational
software is highly preferred.
Apply Now
The Lake Erie College of Osteopathic Medicine offers challenging, enjoyable,
and rewarding positions as faculty and staff at our campuses in Erie and
Greensburg, Pennsylvania; Elmira, New York; and Bradenton, Florida.
Each employee contributes directly to LECOM's growth and success and takes
pride in being a member of the LECOM family. Employees embrace the osteopathic
principles of compassionate and caring primary health care and serve as
professional role models for LECOM students.
We are very excited to welcome you to our vibrant and engaging work culture,
where you can grow, develop, and share your talents. We look forward to your
personal contribution to LECOM's mission of excellence in education, research,
clinical care, and community service. You will find that we provide a highly
productive and energetic workplace, with unlimited opportunities for personal
satisfaction and career advancement. We are confident that you will agree that
LECOM is a great place to work!
LECOM offers competitive wages and benefits. EEO/AA/M/F/Vets/Disabled
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