Records Management Specialist

St. Mary's College of Maryland: Academic Affairs: Registrar

St. Mary's College of Maryland: Academic Affairs: Registrar

Location

Open Date

Oct 08, 2026

Description

St. Mary's College of Maryland at Historic St. Mary's city is seeking qualified candidates for the position of Records Management Specialist. As a key member of the Office of the Registrar, the Records Management Specialist provides critical analytical support and data review during our ongoing transition to a new student information system (SIS). Key responsibilities include managing academic data clean-up in Anthology, training and supporting academic staff on SIS data and the Stellic platform, and overseeing the annual update of the college catalog via Modern Campus. Additionally, this role assists with degree certifications, class scheduling, and daily office operations—such as processing transcripts, entering grades, updating course offerings, and managing administrative forms. The salary rnage for this position is $49,000 to $51,000, commensurate with qualifications and experience.

St. Mary's College of Maryland, the National Public Honors College, is located in Historic St. Mary's City, 70 miles southeast of Washington, D.C. St. Mary’s College is one of the nation’s best public liberal arts colleges – ranked near the top in U.S. News & World Report and a Best Value for in-state and out-of-state students. Non-sectarian since its founding, the college with its scenic waterfront campus is primarily undergraduate and residential, with a diverse coeducational student body numbering approximately 1600. The up-to-date curriculum is designed for today’s students who want an active, hands-on education led by professors who are committed teachers and experts in their fields. The quality of life is enhanced by the recreational opportunities of the Chesapeake region and close proximity to the amenities of Washington D.C., Baltimore and Richmond.

Qualifications

• Education: Bachelor's preferred; Associates degree required.
• Experience: Two (2) to four (4) years administrative experience in a Registrar's office preferred; at least one (1) year of other administrative experience in data review and management in higher education required.

Any combination of acceptable education and experience, which has provided the necessary knowledge and skills to fulfill the requirements of this position, may be considered. 

Employment will be contingent upon successful completion of a criminal background check. 

Application Instructions

St. Mary’s College of Maryland embodies diversity and inclusion in its mission.  We create an environment that recognizes the value of individual and group differences and we encourage inquiries from applicants who will contribute to our cultural and ethnic diversity.

Application can be submitted at https://apply.interfolio.com/195326 and should include the following:

• Cover letter
• Resume
• Three (3) professional references

Questions may be directed to Nick Tulley, Registrar, at [email protected]. Review of résumés will begin immediately and continue until the position is filled. 

Equal Employment Opportunity Statement

St. Mary's College of Maryland is an equal opportunity employer.