Purchasing Coordinator

Mount Royal University
May 20, 2024
Offerd Salary:$45,992 - $58,244
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A

Job Title

Purchasing Coordinator

Requisition #


Job Type

Permanent (for any group)

Union or Employee Group



SAD05 Administrative Services V

Position End Date (if applicable)


MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)


About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 13 bachelor degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Campus Store

Mount Royal University's Business and Retail Services compliments the student and employee experience by providing a wide range of offerings to the University community including access to the Bookstore, Document Services, Parking and Transportation Services, Events and Conference Services, and Hospitality Services (Retail Food Service, Catering, Beverage and Snack Vending, and ATM banking).The Mount Royal University (MRU) Bookstore has taken on a new role as an educational resource centre to meet the requests and challenges of the campus community.

The MRU Campus Store has been expanding its' line of products to enhance service and support for its customers, complimenting Mount Royal University's core purpose "to foster the success and satisfaction of students in the pursuit of their educational goals.

About the Role

The Purchasing Coordinator (PC) is responsible for assisting the Purchasing Supervisor (PS) with the sourcing and ordering of academic materials and general merchandise. They will maintain and oversee aspects of the ordering process to support the PS's role of providing academically appropriate products that uphold the mission and vision of Mount Royal University. The PC will also maintain communications within the campus community as outlined in the Annual Purchasing Strategy to ensure timelines and processes for course material requests are updated and readily available.

  • Assists the PS for all retail purchasing requirements for the Campus Store, including but not limited to sourcing new vendors and product, placing orders, vendor communications, and pricing suggestions;
  • Updating and maintaining tools (spreadsheets, etc.) used for item requests and for the ordering of course materials and general merchandise;
  • Process course material requests into ordering prediction documents as provided;
  • Update related systems including, but not limited to:
  • Vendor information (including shipping & return policies);
  • Product Return policy changes; and
  • Item cost and pricing data changes.
  • Update price changes in Point-of-Sale system and remove products no longer for sale;
  • Source requested items as directed by the PS;
  • Assist the PS creating, and sending purchase orders (PO) to vendors and publishers;
  • Inquire with vendors on order shipment and invoice status;
  • Work with both Inventory Control Supervisor (ICS) and PS to maintain PO records and make any changes or modifications as needed;
  • Invoice collection and coding as directed by the PS;
  • Assist PS to source custom or event-specific items requested by all departments within the MRU community;
  • Work with ICS and PS in the timely return of unsold products to suppliers where possible;
  • Assists in researching new items for sale including vendor selection, and makes recommendations to the PS;
  • Assists with environmental scans of similar institutions or organizations to ensure that pricing is competitive and that product diversity is at industry standards; and
  • Draft, update and submit any purchasing-specific SOPs as directed by the PS.
  • Qualifications
  • 18 - 24 months of purchasing experience in a retail environment
  • Two years working in a frontline customer service role
  • Experience in an educational setting is considered an asset
  • Experience monitoring delivery schedules to meet delivery timelines
  • Minimum of one year post-secondary education
  • A post-secondary diploma or degree in Supply Chain Management or Business Administration is considered an asset
  • Ability to make decisions using data analytics, solve problems in complex environments and work under pressure with tight deadlines
  • Comfortable working with enterprise resource planning software, Microsoft Office and Google Suite
  • Ability to work both collaboratively and independently
  • Advanced written and verbal communication skills
  • Able to work evenings and weekends on occasion
  • What We Offer

    Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

    At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

    Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.

    Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.

    Salary: $45,992 - $58,244 per annum

    Closing Date: Open until suitable candidate found

    A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: Last Name, Requisition Number, Document Title.pdf (ex. Smith, 999999, CV.pdf).

    If you require an accommodation in order to participate in the recruitment process, please notify [email protected] and we will work together on the accommodation request.

    We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.

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