About the role
Single Position
Single Position
View All JobsProject Specialist - Board of Trustee Office (Secretary of the Board of Trustee Office)
Baltimore, MD, United StatesApply NowFind out how well you match with this jobAffiliated Office AddressBaltimore, MD, United StatesRequisition ID122734Date CreatedOctober 10, 2026Job FamilyAdministrative ServicesJob SubfamilyGeneral Admin SupptJob FunctionClerical/Administrative SupportExempt StatusNon-ExemptShift TypeFull TimeScheduleMonday - Friday 8:30am - 5:00pmWorksite01-MD:Homewood CampusWork ModalityHybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)We are seeking a Project Specialist - Board of Trustee Office who will provide general administrative and coordinating support for activities and/or projects for a team, unit or principal.
The Board of Trustees Office is seeking an enthusiastic and motivated Project Specialist - Board of Trustee Office to join a dynamic team that supports the University’s Board of Trustees and the Senior Vice President and Secretary of the Board. This role offers the opportunity to work in a fast-paced, high-volume environment, providing project management and high-level administrative support.
Reporting to the Assistant Secretary, this position handles meaningful, often confidential work that requires demonstration of sound judgement, strong attention to detail, and the ability to take initiative with little guidance and work effectively with senior leaders across the university, as well as external constituents. This position is well-suited for recent graduates interested in higher education administration, non-profit leadership, public service, or organization management, and offers exposure to university governance, institutional decision-making, and the inner workings of one of the world’s leading research institutions.
Specific Duties & Responsibilities
- Perform varied and multiple administrative support functions for recurring and ad hoc projects and/or specialized operations.
- Develop administrative processes and workflows.
- Assist in planning and development.
- Provide reports and summaries as requested.
- Resolve administrative issues and problems.
- Assist with business and financial processing, e.g. budget reconciliation, expense reimbursements, payment of invoices, etc.
- Foster institutional relationships. Collaborate and liaise with individuals across the institution.
- Serve as the primary administrative support person for the Board of Trustees Office, communicating and interacting with Trustees and Johns Hopkins Senior Leadership (e.g., President, Provost, Vice Presidents, Vice Provosts, Deans, Directors) along with their respective staff members.
Assist with other activities of the Board of Trustees Office, including
- Coordinating a variety of events, including Commencement, Convocation, campus visits, and other special events.
- Monitoring and collecting information for archival purposes.
- Implementing Board meetings (this may require out-of-state venues).
- Drafting letters and other correspondence.
- Responsible for tracking and ensuring timely processing of travel, expense reimbursement, purchasing, budget and other transactions through JHU systems (reconciliation of office financial transactions and resolution of other financial issues related to the office and its members).
Handle projects, including
- Preparing the compilation and distribution of certain Board meeting materials.
- Assisting in the annual publication and online updates of the Trustee Handbook.
- Other duties as assigned.
Minimum Qualifications
- High school diploma or graduation equivalent.
- Five years of progressively responsible experience providing administrative support.
- Must have a level of good judgment as well as problem-solving and critical thinking ability.
- Must be able to work well at a fast pace.
- Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products, including Word (word processing, letter composition, report formatting), Excel (basic data management), PowerPoint (report creation and formatting), Outlook, and Adobe Acrobat.
- A positive attitude, flexibility, and an eagerness to collaborate with others.
- An unerring sense of professionalism.
- Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor’s Degree.
- Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
On call or non-standard work hour requirements
- Some evening and weekend work.
Technical Qualifications & Specialized Certifications
- Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Technical Skills & Expected Level of Proficiency
- Operational Oversight: -Advanced
- Oral and Written Communications - Advanced
- Process Improvement -Advanced
- Project Documentation - Advanced
- Project Management - Advanced
- Report Writing - Advanced
- Research and Analytical Skills - Advanced
- Workflow Management - Advanced
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Administrative Project Specialist
Job Posting Title (Working Title): Project Specialist - Board of Trustee Office (Secretary of the Board of Trustee Office)
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $24.85 - $43.55 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30am - 5:00pm
FLSA Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Sec of the Board of Trustees Office
Personnel area: University Administration
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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How to apply
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