About the Role We have an exciting Project Officer role within the Office of the Pro Vice- Chancellor (Education and Quality), providing essential executive support and overseeing the efficient operation of the office.
Responsibilities include coordinating meetings and committees, managing travel arrangements, preparing documents, handling administrative tasks related to delegated authorities, financial administration, managing communication channels, and collaborating with colleagues to support projects and events.
This position requires a diverse skill set, strong communication skills with senior staff and external stakeholders, initiative, discretion and autonomy. The Project Officer plays a key role in proactively resolving any issues as they arise and ensure the smooth functioning of the office.
About You To be suitable for this role you will need to have experience in the below key accountabilities:
• Provide coordination support for the planning, implementation and roll-out of a number of Education and Quality Services projects, including initiatives that support the University's Strategic Plan • Establish and effectively maintain documentation related to project work, including appropriate literature, administrative forms, project details as well as presentations. • Provide executive support to, and manage the communication channels, of the PVC (E&Q) • Ensure appropriate communication between internal staff members, key stakeholders, and external consultants • Work closely with the Executive Officer to monitor all projects managed by the Education and Quality Services leadership team, ensuring projects are developed and submitted in required time frames.
For more information please refer to the job description
Qualifications • A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
About Swinburne University of Technology Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:
• Every Swinburne learner gets a work experience • Every Swinburne graduate gets a job • Every Swinburne partner gets a tech solution • Swinburne is the prototype of global best practice
The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.
To Apply Please submit your CV and cover letter addressing your suitability for this position referring to the key selection criteria.
To review the Position Description and to apply, please scroll down to the bottom of the page.
If you are viewing this advert from an external site, please click ‘apply' and you will be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.
For more information on this role, please contact Pro Vice-Chancellor (Education and Quality) Professor Tara Magdalinski on [email protected]
Please Note: Appointment to this position is subject to passing a Working with Children Check.
If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on [email protected].
Applications Close: 6th of March, 2024 at 5pm
Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance. A key requirement of this role will be to on campus (0.6) across four days of the week.
Equity and Diversity Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.
We welcome and encourage applicants from diverse backgrounds to apply.
We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact [email protected]
Aboriginal and Torres Strait Islander Applicants We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
For any support please contact [email protected] or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan
Victoria's Commitment to Action: Improving international student employment outcomes As a signatory to Victoria's Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
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