Project Manager
Reference: 11051
Caltech is a world-renowned science and engineering institute that marshals
some of the world's brightest minds and most innovative tools to address
fundamental scientific questions. We thrive on finding and cultivating
talented people who are passionate about what they do. Join us and be a part
of the diverse Caltech community.
Job Summary
As a member of the project management team in the Facilities Planning, Design
and Construction Department (PDC), the Project Manager reports to a
Director.
The Project Manager's primary responsibility is for the management of capital
improvement projects and annual laboratory and office renovation projects
within the Caltech complex. The role involves working on complex projects for
various Divisions and Departments that requires thorough knowledge of project
management best practices from project inception through project close-out.
Essential Job Duties
Duties include, but are not limited to, conducting comprehensive research on
project needs, integrating project functions within the framework of ongoing
activities within the Institute, advising customers on complex project plans,
overseeing design and construction of multiple projects, preparing budgets,
schedules, scopes of work and status reports. In addition, this position is
responsible for assisting in developing and negotiating construction
contracts; managing the bidding process, contract award, documentation,
invoices, change orders, commissioning, and close-out of the projects. The
Project Manager must maintain close working relationships with management,
stakeholders across the Institute, Institute clients and external design and
construction professionals.
Work collaboratively with the Divisions and Departments in developing
project scope, prioritizing items, identifying value engineering
opportunities, collaborating with operations and internal architects and
engineers to fully inform project scope early in the design process.
Build and present budgets, and ensure projects are delivered within budget
constraints.
Develop complete project schedules and ensure that projects are delivered
on time.
Be the connector and facilitator between departments such as Facilities
Operations, Environmental Health and Safety, Security and Parking,
Finance, Information Management Systems and Services, and more to lead
successful projects through completion.
Support Senior Project Managers on larger construction projects in project
meetings, submittal and RFI management, AiM processes, and more.
Provide guidance for associate and assistant project managers on the PDC
team.
Oversee/direct all necessary documentation in preparation for bidding to
architects and engineers, contractors, and other consultants. Manage the
QA/QC process with contractors, engineers, architects, PDC technical team,
and Facilities Operations. Manage the bidding process in collaboration
with the Procurement Officer.
Project manage projects in multiple delivery methods including design-bid-
build (DBB), design-build (DB), and DBB with design-assist.
Establish and manage construction progress through in-person and virtual
meetings, consultations and field observations.
Review and approve the design and construction for adherence to Caltech
design standards, project specifications, and local and government
standards and requirements.
Manage scope of project, attain additional approval for scope creep with
various leaders, and monitor throughout project.
Provide design and construction administration support, coordinating with
engineering consultants and in-house staff to review construction
documents, submittals, RFIs, and field observation reports.
Prepare progress and financial reports for all on-going projects.
Advise customers on complex project plans; effectively manage customer
expectations during the planning, execution, and closure of projects by
anticipating challenges and developing contingency plans accordingly.
Ensure maintenance of complete and accurate files suitable for audit
purposes on all projects.
The candidate must be able to walk and/or stand for long periods of time,
push, pull, and stoop and bend to accomplish job duties throughout the day
on a regular basis.
Must be able to lift and carry 25 lbs., walk half a mile unaided, climb
ladders and stairs, and enter and leave excavations for the purpose of
observing and planning work.
Perform other related duties as assigned including Emergency Operation
Center Support when required.
Other duties as assigned.
Basic Qualifications
BA/BS degree, preferably in architecture, engineering, interior design,
construction management, city planning, or other related discipline.
Minimum 6-8 years' work experience in project management or construction
management of new building and/or renovation projects.
LEED AP or LEED GA certification or the ability to obtain one within 12
months of employment.
Complete OSHA 10-hour Construction Training within six months of
employment and refresher training every four years.
Strong oral and written communication skills are required, as is the
ability to effectively communicate with all levels of management and other
professionals.
Proficient in the use of MS Outlook, Word, Excel, Project, Adobe PDF,
Zoom, and project management software.
Must be able to travel to buildings on campus for the purpose of observing
and planning work.
Preferred Qualifications
Institutional and Higher Education project experience.
Educational and research laboratory project experience.
Project Management Professional certification or Certified Construction
Manager
Recent construction or construction management experience.
Large and small project experience.
Owner's representative experience.
State of California licensed professional.
Project management systems expertise, Project Management Professional
Certification
AutoCAD, Adobe suite, Bluebeam experience.
Required Documents
Resume.
Hiring Range
$123,400 - $137.700 Per Year
The salary of the finalist(s) selected for this role will be set based on a
variety of factors, including but not limited to, internal equity, experience,
education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to
providing comprehensive benefits to eligible employees and their eligible
dependents. Our benefits package includes competitive compensation, health,
dental, and vision insurance, retirement savings plans, generous paid time off
(vacation, holidays, sick time, parental leave, bereavement, etc.), tuition
reimbursement, and more. Non-benefit eligible employees will have access to
some benefits such as onsite counseling and sick time. Learn more about our
benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to age, race, color, religion,
sex, sexual orientation, gender identity, or national origin, disability
status, protected veteran status, or any other characteristic protected by
law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to
eeocselfprintposter.pdf.
Disability Accommodations
Caltech complies with the Fair Employment and Housing Act (FEHA) and the
Americans with Disabilities Act (ADA). We consider reasonable accommodation
measures that may be necessary for eligible applicants and employees to
perform the essential functions of a position.
If you would like to request an accommodation to complete this application,
interview, or otherwise participate in the employee selection process, please
contact Caltech Recruiting at [email protected].
Additionally, if you do not meet the basic qualifications of a role but
believe you can perform the essential functions of the job with reasonable
accommodation, please reach out to Caltech Recruiting at
[email protected].
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