Job Title: Project Assistant
Reporting To: Project Manager
Location: ERC Beaumont Hospital, and RCSI St Stephen's Green, Dublin
Department: School of Medicine
Contract type/duration: Fixed Term - Three years
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2021-2024” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent.
For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World university Rankings. We are proud that RCSI ranks fifth in the world for “Good Health and Well- being” in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose.
About the post:
The objective of the post is to provide administrative support and to contribute to the implementation of the new Transforming Healthcare Education Project (THEP) curriculum.
Job Responsibilities will include:
• Provide general administrative support to the Director of Curriculum and Project Manager.
• Manage project schedules, coordinate meetings, and maintain calendars for the team.
• Facilitate communication between different departments involved in the project.
• Organise and draft reports as requested.
• Prepare and distribute meeting agendas, take minutes, and track follow-up actions.
• Facilitate project implementation by working with the project team to User Acceptance Test (UAT) the required new IT systems to be utilized as part of the project delivery.
• Organise and manage project documentation, ensuring timely updates and secure storage of reports, presentations, and other materials
• Handle internal and external communication with project stakeholders, ensuring smooth and efficient information flow.
• Support the coordination of accreditation processes
• Performing such other duties as may be required
Person Specification
The successful candidate should be able to demonstrate the following
• strong organisational and administrative skills with the ability to focus on and produce results and prioritise objectives
• an effective communication style appropriate to audience and situation
• the ability to deal effectively with sensitive / personal information appropriately and sensitively
• ability to make decisions and meet deadlines
• strong computer skills – including MS suite applications, project management software (Asana, Trello etc.)
• attention to accuracy and detail
• willingness to adapt to new tasks and evolving responsibilities as the project progresses.
• the ability to work on one's own initiative as well as in a team environment
• strong commitment to own continuous personal and professional development
• an understanding of the RCSI organisation structure in relation to undergraduate student teaching, exam formats and overall key objectives of a medical school environment is desirable
• experience and a proven track record in a similar role would be an advantage
We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we'd love to hear from you.
Employee Benefits
RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee:
• Minimum of 20 days annual leave, plus an additional 6.5 Privilege days
• Flexible/hybrid working options for colleagues across many roles
• Additional leave options incl. paid maternity leave, paternity/parental leave, study leave
• 7% Employer pension contribution
• Onsite gym €10 per/mth incl. classes and PT sessions
• Childcare support 20% discount at Giraffe
• Free eye test and annual flu vaccination
• TaxSaver commuter tickets and Bike to Work schemes
• A site sustainability team focusing on the environmental initiatives; Green Campus Initiative '
• Competitively priced café and restaurant
• Equality, Diversity & Inclusion forums, and network groups
• Employee assistance programme with Spectrum Life
• Learning and Development training programmes incl. LinkedIn Learning for career progression
• Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands
• Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ
• Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events
Application Process
Please apply online with your CV and Covering Letter. Informal enquiries can be directed to Rebecca O'Brien (email: [email protected])
The closing date for applications is 3rd November.
Note: This job description may be subject to change to reflect the evolving requirements of the Department and RCSI. Similar vacancies that arise in the next 6 months may be filled from the pool of applicants that apply for this position. RCSI is proud to be an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race. RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do. This ensures we can all work and learn in an environment defined by dignity and respect. Eligibility to work in Ireland is a requirement of this role, Proof of eligibility documentation will be required at a later date. Under limited and specific circumstances (research/ specialist roles) RCSI may be in a position to seek a hosting agreement and/or work permits. Employees are required to undertake 6 months service in their current role before applying for other internal opportunities, unless agreed in advance by the SMT representative