Project Admin (03 months & contracted via 3rd party)

Royal Melbourne Institute of Technology
June 29, 2024
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Contract duration: 0
Working Time:Part time
Working type:N/A
Ref info:N/A

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https: // www.

Your role

This role provides administrative support to a project funded by RMIT Vietnam Strategic Innovation Challenge. Responsibilities include but are not restricted to: paperwork, administrative support for procedures within RMIT Vietnam and between RMIT Vietnam and relevant external parties, administrative support for meetings (may include meeting scheduling, secretarial support etc), contracting and procurements, designing & printing event materials, claims processing, travel arrangements, support in organizing research events and programs and tracking & accrual of expenses in line with the office budget. The officer may be required to support management of files, generating reports as required by the Principal Investigator. This role is expected to support Principal Investigators and the team members with their activities and to help in achieving efficiency in the processes, through a collegial attitude.

Report to: Principal Investigators

Key Accountabilities

  • Provide high quality support in administrative processes to ensure efficiency in the functioning of the project.

  • Follow University policy and work with relevant offices in RMIT Vietnam for contract preparation, negotiation, especially in facilitating contract negotiation and execution, consulting agreements.

  • Provide financial admin support including processing payments, monitoring research budgets, tracking expenditures, and assist in financial procedures with funding agencies and university management.

  • Assist in coordinating, organizing, and running research related and project events by supporting logistics,

  • catering, publicity, and invitations.

  • Manage and generate reports, as and when required.

  • Support in paperwork for various processes (including English-Vietnamese translation when required) and manage the documentation and filing of the same.

  • Contacting point, communicating and facilitating communication among stakeholders and team members.

  • Key Selection Criteria

  • Bachelor's Degree in a relevant discipline. Having a backgound in technology or having experience working in tech projects is preferable.

  • At least 1-year experience in similar position in administrative and procurement tasks.

  • Effective communication skills to be able to liaise internally and externally with potential candidates and vendors.

  • Well-developed planning, organizational, analytical and problem-solving skills; working independently, or as part of a team.

  • Attention to detail and accuracy and demonstrated experience in following protocols and procedures.

  • Be proactive in handling issues that raise and have a “can do” attitude.

  • Ability to understand complex information and act appropriately.

  • High level of proficiency in computer literacy skills, including but not limited to Microsoft Office 365 and Google apps

  • Other Information

  • Contract duration: 03 months

  • Workload: Parttime (20 hours per week)

  • Highly competitive gross salary

  • Annual leave: 1 day per working month

  • Accident Insurance

  • Free use of onsite sports and fitness facilities

  • Library on campus and online - access to RMIT Australia online library

  • English Proficiency

    English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS 5.5 (or equivalent Linguaskill 150).

    To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.

    To Apply

    Please submit your CV and cover letter addressing your suitability for this position by clicking on the ‘Apply' link below

    Applications Close:

    2 thg 6 2024 11.59 pm

    RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

    https: // www.

    From this employer

    Recent blogs

    Recent news