Post Date : 27-Mar-2024 Close Date : 15-Apr-2024
Title: Programme Coordinator
Department: Physician Associate Programme
Reporting to: Director of the Physician Associate Programme or nominee
Location: RCSI St. Stephens Green
Contract: Full time, permanent
Closing date: April 15th 2024
Royal College of Surgeons Ireland (RCSI):
RCSI is a community of academic, research, clinical and professional staff
working collaboratively to lead the world to better health. Here, you will
thrive in an innovative and inclusive atmosphere and your personal development
and wellbeing will be supported. We invite you to join us to help deliver on
our exciting mission “To educate, nurture and discover for the benefit of
human health”.
For each of the last six years, RCSI has been positioned in the Top 300 of
universities worldwide in the Times Higher World University rankings. We are
proud to announce that RCSI has ranked first in the world for “Good Health and
Well-being” in the Times Higher Education #SDG Impact Rankings 2023. This
reflects our commitment to supporting people of all ages to live healthy lives
and our work to promote the concepts of well-being and positive health. Our
values of R espect, C ollaboration, S cholarship and I
nnovation continue to unite and direct our purpose.
Innovating for a Healthier Future 2023-2027 is RCSI's new five-year
strategic plan. Through it, RCSI will enhance human health by meeting the
health workforce needs of society, creating the insights and inventions that
drive health improvements, and working in partnership with patients and the
public in support of better health and well-being for all. The strategy unites
the RCSI community in supporting the UN Sustainable Development Goals – with a
particular focus on Goal 3, which targets good health and well-being. More
details about RCSI can be found at www. rcsi.ie; in particular, I would point
potential applicants towards the 2023 Institutional Review document, which
gives a comprehensive overview of RCSI's governance and breadth of scope –
Access here
We seek candidates whose experience to date has prepared them to contribute to
our commitment to the “Race Equality Action Plan 2021-2024” at RCSI. Our
students come from all walks of life and so do we. We hire great people from a
wide variety of backgrounds. This makes our university stronger and ensures we
hire the best talent.
The RCSI Physician Associate programme is a post-graduate MSc course that
prepares students to function as a highly trained health professional
delivering patient-centred care within the multi-disciplinary team. The
programme remains the only one of its kind in the Republic of Ireland and has
distinguished itself as a leader in PA education, research, and advocacy for
the role across all sectors of the healthcare industry. Graduates function in
all medical and surgical specialties and are highly sought after by employers.
The five year plan for the programme includes growing the profession and
advancing the regulatory framework for clinical practice.
Objective of the role:
This full time post will assist in the development and implementation of the
Physician Associate Programme in conjunction with the Director and his/her
staff.
Specifically the duties of the post will include:
Providing a confidential, effective and efficient administrative support
service for the Physician Associate Programme;
Responsibility for the overall smooth running of the office on a day to
day basis;
Convening meetings of the working groups and sub-committees as may be
established or amended from time to time;
Ensuring dissemination of information and implementation of policy and
decisions arising from these committees;
Developing and maintaining a registry of PAs in Ireland.
Managing programme student examination results and ensuring exam marks are
appropriately recorded.
Preparing materials and facilitating examination boards for programme
students
Managing and developing systems and processes to support the programme in:
Monitoring expenditure and budgets, Delivering strategic objectives and
meeting Key Performance Indicators (KPIs), Generating reports for
committees/groups, as required;
Collaborating with key personnel across RCSI and the teaching
hospital(s) to ensure tasks assigned are delivered;
Interacting with all stakeholders in a friendly and efficient manner;
Organising events for the Physician Associate Programme as required;
Providing support to the Physician Associates in their teaching role;
Updating the Physician Associate website and materials, in consultation
with relevant stakeholder;
Liaising with all RCSI support and service departments regarding the
Physician Associate Programme as and when required;
Maintaining good working relationships with RCSI colleagues both at home
and abroad;
Liaising with relevant outside bodies, including the Department of Health,
Irish Medical Council, HSE etc.;
Assisting in the continuous improvement and development of the Physician
Associate Programme;
Keeping up-to-date on relevant legislation and RCSI policy developments.
Undergoing programmes of training and development as may be required from
time to time.
Representing the best interests of RCSI at all times
Undertaking other duties as may be required by the Director or nominee
May be required to travel to different RCSI locations.
Person Specification:
Excellent interpersonal and communication skills (written and oral);
Excellent organisational and time management skills;
Strong IT skills, including Microsoft Word, Excel, Outlook, PowerPoint,
previous experience with administrative and learning platforms such as
Quercus and Moodle would be desireable
Strong project management skills
Experience in providing structured secretariat support to key school of
medicine meetings;
Team Player - works collaboratively with others to maximise individual and
team effectiveness in order to achieve required service levels;
Self-directed - ability to work on own initiative;
Ability to be discreet and maintain confidentiality;
Flexibility regarding working hours;
Adaptable to a busy and changing environment;
Strong ability to plan, to prioritise, to work accurately with attention
to detail and to meet deadlines and manage a complex and changing workload
Driven and ambitious to deliver results;
Knowledge of an academic or health related environment would be
advantageous.
We are all too aware that imposter syndrome and the confidence gap can
sometimes stop fantastic candidates putting themselves forward, so please do
submit an application — we'd love to hear from you.
Application Process
Please apply online through the RCSI careers portal before the closing date
with your CV and cover letter.
Informal Enquiries can be directed to Judy Walsh (RCSI Recruitment) at
[email protected]. Please note we do not accept CVs directly.
Employee Benefits RCSI make sure you have the resources you need to thrive
by offering a wide range of benefits in areas including time away, finance,
community, health, and well-being and insuring your financial future. Below
are some additional benefits available to you as an RCSI employee:
Minimum of 20 days annual leave, plus an additional 6.5 Privilege days
Flexible/hybrid working options for colleagues across many roles
Additional leave options incl. paid maternity leave, paternity/parental
leave, study leave
7% Employer pension contribution
Onsite gym €10 per/mth incl. classes and PT sessions
Childcare support 20% discount at Giraffe
Free eye test and annual flu vaccination
TaxSaver commuter tickets and Bike to Work schemes
A site sustainability team focusing on the environmental initiatives;
Green Campus Initiative '
Competitively priced café and restaurant
Equality, Diversity & Inclusion forums, and network groups
Employee assistance programme with Spectrum Life
Learning and Development training programmes incl. LinkedIn Learning for
career progression
Discounted services incl. GP visits, 10% off dental, staff parking, mobile
tariffs, Group Scheme discount on numerous brands
Sports and social club incl. yoga, Pilates, fitness classes, Zumba,
running club, social evenings, Summer BBQ
Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse
Show, theatre, music & comedy events
