Programme Coordinator

Royal College of Surgeons in Ireland
April 15, 2024
Offerd Salary:€10
Working address:N/A
Contract Type:Permanent
Working Time:Full time
Working type:N/A
Ref info:N/A
Post Date : 27-Mar-2024 Close Date : 15-Apr-2024

Title: Programme Coordinator

Department: Physician Associate Programme

Reporting to: Director of the Physician Associate Programme or nominee

Location: RCSI St. Stephens Green

Contract: Full time, permanent

Closing date: April 15th 2024

Royal College of Surgeons Ireland (RCSI):

RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”.

For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University rankings. We are proud to announce that RCSI has ranked first in the world for “Good Health and Well-being” in the Times Higher Education #SDG Impact Rankings 2023. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of R espect, C ollaboration, S cholarship and I nnovation continue to unite and direct our purpose.

Innovating for a Healthier Future 2023-2027 is RCSI's new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being. More details about RCSI can be found at www.; in particular, I would point potential applicants towards the 2023 Institutional Review document, which gives a comprehensive overview of RCSI's governance and breadth of scope – Access here

We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2021-2024” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent.

The RCSI Physician Associate programme is a post-graduate MSc course that prepares students to function as a highly trained health professional delivering patient-centred care within the multi-disciplinary team. The programme remains the only one of its kind in the Republic of Ireland and has distinguished itself as a leader in PA education, research, and advocacy for the role across all sectors of the healthcare industry. Graduates function in all medical and surgical specialties and are highly sought after by employers. The five year plan for the programme includes growing the profession and advancing the regulatory framework for clinical practice.

Objective of the role:

This full time post will assist in the development and implementation of the Physician Associate Programme in conjunction with the Director and his/her staff.

Specifically the duties of the post will include:

  • Providing a confidential, effective and efficient administrative support service for the Physician Associate Programme;
  • Responsibility for the overall smooth running of the office on a day to day basis;
  • Convening meetings of the working groups and sub-committees as may be established or amended from time to time;
  • Ensuring dissemination of information and implementation of policy and decisions arising from these committees;
  • Developing and maintaining a registry of PAs in Ireland.
  • Managing programme student examination results and ensuring exam marks are appropriately recorded.
  • Preparing materials and facilitating examination boards for programme students
  • Managing and developing systems and processes to support the programme in: Monitoring expenditure and budgets, Delivering strategic objectives and meeting Key Performance Indicators (KPIs), Generating reports for committees/groups, as required;
  • Collaborating with key personnel across RCSI and the teaching hospital(s) to ensure tasks assigned are delivered;
  • Interacting with all stakeholders in a friendly and efficient manner;
  • Organising events for the Physician Associate Programme as required;
  • Providing support to the Physician Associates in their teaching role;
  • Updating the Physician Associate website and materials, in consultation with relevant stakeholder;
  • Liaising with all RCSI support and service departments regarding the Physician Associate Programme as and when required;
  • Maintaining good working relationships with RCSI colleagues both at home and abroad;
  • Liaising with relevant outside bodies, including the Department of Health, Irish Medical Council, HSE etc.;
  • Assisting in the continuous improvement and development of the Physician Associate Programme;
  • Keeping up-to-date on relevant legislation and RCSI policy developments.
  • Undergoing programmes of training and development as may be required from time to time.
  • Representing the best interests of RCSI at all times
  • Undertaking other duties as may be required by the Director or nominee
  • May be required to travel to different RCSI locations.
  • Person Specification:

  • Excellent interpersonal and communication skills (written and oral);
  • Excellent organisational and time management skills;
  • Strong IT skills, including Microsoft Word, Excel, Outlook, PowerPoint, previous experience with administrative and learning platforms such as Quercus and Moodle would be desireable
  • Strong project management skills
  • Experience in providing structured secretariat support to key school of medicine meetings;
  • Team Player - works collaboratively with others to maximise individual and team effectiveness in order to achieve required service levels;
  • Self-directed - ability to work on own initiative;
  • Ability to be discreet and maintain confidentiality;
  • Flexibility regarding working hours;
  • Adaptable to a busy and changing environment;
  • Strong ability to plan, to prioritise, to work accurately with attention to detail and to meet deadlines and manage a complex and changing workload
  • Driven and ambitious to deliver results;
  • Knowledge of an academic or health related environment would be advantageous.
  • We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we'd love to hear from you.

    Application Process

    Please apply online through the RCSI careers portal before the closing date with your CV and cover letter.

    Informal Enquiries can be directed to Judy Walsh (RCSI Recruitment) at [email protected]. Please note we do not accept CVs directly.

    Employee Benefits RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee:

  • Minimum of 20 days annual leave, plus an additional 6.5 Privilege days
  • Flexible/hybrid working options for colleagues across many roles
  • Additional leave options incl. paid maternity leave, paternity/parental leave, study leave
  • 7% Employer pension contribution
  • Onsite gym €10 per/mth incl. classes and PT sessions
  • Childcare support 20% discount at Giraffe
  • Free eye test and annual flu vaccination
  • TaxSaver commuter tickets and Bike to Work schemes
  • A site sustainability team focusing on the environmental initiatives; Green Campus Initiative '
  • Competitively priced café and restaurant
  • Equality, Diversity & Inclusion forums, and network groups
  • Employee assistance programme with Spectrum Life
  • Learning and Development training programmes incl. LinkedIn Learning for career progression
  • Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands
  • Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ
  • Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events
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