Deadline
Mar 15, 2027
Closing in 147 days
Location
N/A
United States
Employment
None
Full or part time
Reference
N/A
Posted
Sep 16, 2026
Offered salary$55,000
About the role
University of the Virgin Islands Applicant Portal | Program Specialist III/Procurement Counselor
Program Specialist III/Procurement Counselor
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Position Details
Classification Information| Classification Description | Professional |
|---|---|
| FLSA Status | Exempt |
| Position Title | Program Specialist III/Procurement Counselor |
|---|---|
| Position Number | 121331 |
| Department | School of Business |
| Job Description | Serves as the initial contact for all incoming VI APEX Accelerator requests (telephone, email, walk-ins, appointments). - Responsible for facility management on a daily basis including opening and closing.- Monitor equipment and office supplies for replenishment.- Supporting the delivery of individual consulting to entrepreneurs, business owners, and business managers. - Directs clients to other appropriate sources of business information and assistance. - Supports the maintenance of an appropriate level and mix of clients as noted by annual deliverables and strategic plan objectives.- Supports the development and delivery of business training programs that are responsive to the needs of the business community served. - Serves as an advocate of business procurement education, expansion and retention in the area, thereby becoming a visible leader in the local business community. - Works collaboratively with private-sector businesses, other economic development assistance units of the University of the Virgin Islands, and other units of the Territory Government to further the economic well-being of the U.S. Virgin Island’s citizens.- Responsible for database reporting, drafting routing forms and correspondence for network.- Responsible for network travel arrangements, preparation of Travel Authorization’s for the entire STX office.- Assist Network Marketing/Training Coordinator. - Assist with VI APEX Accelerator for general communications, marketing and social media etc. - Responsible for taking meeting minutes at joint staff meetings and disseminating them to the entire VI APEX Acceleratornetwork staff. - Guides and manages activities for UVI student workers- Other duties as assigned. |
| Required Qualifications | Bachelor’s degree in business administration or related field and three (3) years of experience business development, database management, accounting, contracts review preferably in a university setting. |
| Preferred Qualifications | Bachelor’s degree in business administration or related field and three (3) years of experience business development, database management, accounting, contracts review preferably in a university setting. |
| Physical Demands | 30% TravelHigh stress environment.High pressure to meet deadlines.Must be self-motivated.Must have the ability to be composed at all time.Must have the ability to sit for an extended period of time.Must be able to use a computer and common business software.Work requires occasional overnight travel.Work environment: The noise level in the work environment will be moderate. |
Posting Details
Posting Details| Posting Number | S325 |
|---|---|
| Location | St. Thomas |
| Position Type | Full Time |
| Number of Vacancies- part time | 1 |
| Posted Salary | $55,000.00 |
| Advertised Job Duties | 1.) Administrative:
· Serve as lead team worker· Maintain documentation file of purchase requisitions purchase orders, check requisitions, travel authorizations, and travel vouchers.· Purchases supplies, equipment and services once approved by State Director and ensure all detailed purchase requisitions and content, are logged and kept current.· Schedule and book all VI APEX staff business travel.· Relay work assignments, messages from supervisor, other information to staff. Follow-up on work in progress to ensure timely action by those responsible.· Schedule staff participation in special events and remind staff of deadlines and events. Monitor VI APEX files to ensure they are current and complete.· Assist in conducting orientation, training and onboarding for new employees to explain personnel system and employee benefits.· Maintains personnel files, leave time and payroll records. 2.) Financial Administration: · Input financial data and generate projects associated with VI APEX expenditures.· Interpret business portion of contracts. Monitor, balance and audit travel expense reports and vouchers.· Monitor and understand VI APEX contract terms and conditions for compliance with special emphasis on the financial recordkeeping and reconciliation of such agreements.· Maintains appropriate evaluation of VI APEX terms and conditions; assist in preparation of programs reports in compliance with grant guidelines.· Correspond with accounting monthly to reconcile VI APEX budget and Post and process payment request through UVI banner system.· Follow up on status of purchase orders for vendors and monitor outstanding purchase orders and receiving reports to close out payments within 30 days of receipt of merchandise· Processing of purchase requisitions and orders through UVI Accounting and Purchasing Departments 3).Procurement Counseling · Assists clients with online government registrations i.e. System of Awards Management (SAM.gov), and State registrations; Research answers to clients’ questions with little direction· Perform limited VI APEX counseling sessions as required· Assists clients in accessing government websites and in dealing with on-line problems with government sites.· Assists with the development, modification, and testing of client bid search profiles. Performs on-line data research and procurement data inquiries.· Understand and adhere to DLA/DoD APEX Accelerator current Terms and Conditions.· Perform other duties as assigned· Run Reports as needed from VI APEX Database (Neoserra)
|
| Open Date | 06/15/2026 |
| Close Date | |
| Special Instructions to Applicant | Email is the preferred method of communicating with applicants at the University of Virgin Islands. You will be required to supply your email address during the application process. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION: In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment should contact the Human Resources Office at (340)693-1410. For information about relocating to the US Virgin Islands, please visit the Virgin Islands Moving Center at: www.vimovingcenter.com |
| Internal or Externally Advertised? | External |
Supplemental Questions
Required fields are indicated with an asterisk (*).
-
Describe work experience related to a complex work environment which includes multi-tasking, computer applications and customer service.
(Open Ended Question)
-
Please describe an unpleasant event dealing directly with customer service (and / or student service) in your current/past job experience. How did you handle the situation, and what was the outcome?
(Open Ended Question)
Applicant Documents
Required Documents- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Other Document
How to apply
Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.
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