Program Assistant II, Nursing

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

7/2/2024

Closing Application Date

22/2/2024

Closing date for internal CUPE applicants

22/2/2024

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Auxiliary (Under 4 Months)

Anticipated Start Date

19/2/2024

Position End Date (If Applicable)

26/2/2024

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm

Schedule Description

DUTIES

Provides program assistance and support for Nursing and Home Support programs including a wide range of secretarial and receptionist services.

MAJOR DUTIES & RESPONSIBILITIES

Provides program and student support for the Nursing and Home Support programs, resolves day to day problems and handles sensitive materials.

Performs secretarial duties, which includes word-processing a variety of documents such as correspondence, contracts, evaluation summaries, exams, memos; including taking of minutes.

Provides student support to students, including scheduling, facilitating documents for admissions and providing referrals and other communication.

Provides support for program and course development and delivery as required.

Sets up and maintains all filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.

Liaises with Admissions and Records for the receipt of program applications and processes new and ongoing transfer applicants and assess their application portfolio for completeness.

Informs both incoming and ongoing students of fees and any missing documentation.

Assesses student transcripts for program requirements and monitors student's records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.

Maintains all related student data files using the appropriate data base(s).

Liaises with coordinators, faculty and students and coordinates activities associated with exams.

Collects, sorts, distributes and may open mail for designated department.

Arranges teleconferences and other meetings as required. Locates and assembles background information, books, physical facilities and equipment for meetings and may assist in arranging events.

Maintains/updates/edits admissions packages and calendar copy.

REPORTS TO Dean, School of Nursing

QUALIFICATIONS

EDUCATION

Grade 12 plus six months' post secondary education, or equivalent

EXPERIENCE

Two years' related experience, including one-year experience with electronic data entry and word processing

6 months experience using the BC Provincial HSPnet System (a mandatory system for all student clinical placements)

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Ability to perform electronic word processing at 60 wpm and data entry

The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm

Ability to communicate effectively both verbally and in writing

Ability to deal courteously and tactfully with students, staff and members of the general public

Ability to manage student files, records and maintain student confidentiality

WORKING CONDITIONS

Sitting at a desk and computer for long periods of time

General office conditions

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$27.09 - $30.10 ( CUPE Grade 06 (90% - 100%) )

Salary rate

Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> School of Nursing -> Dean, School of Nursing

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.