Program Administrator

Program Administrator

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Please see Special Instructions for more details.

Please list the names, telephone numbers and email addresses for three professional references.

Position Announcement

Position Details

Proposed Start Date	10/16/2026
Classification Title	Administrative Support
Rank	N - No Rank
Working Title	Program Administrator
Department	310501 - IOA Inst Aging Office
Position Number	D90960
Representation	AU - AAUP
Renewable	Renewable
End date, if applicable	06/30/2027
Position FTE	Variable between .5 and 1.0, starting at .5 FTE
Tenure Status	N - not applicable

Position Summary

Brief Description of PSU/School/Dept	Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners. More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Position Summary	The Program Administrator is the lead administrator position for the Institute on Aging, which also includes the Senior Adult Learning Center (SALC), the Oregon Center for Excellence in Behavioral Health and Aging (OCEBHA) and the Better with Age Initiative. This position is responsible for assisting the IOA Director, faculty, and staff with coordinating a program of research, including research development and evaluation; establishing and defining operational programs and program guidelines needed for a research center; managing fiscal resources for research programs and projects; leading the support needed for recruitment, retention, communication, and faculty research initiatives; collaborating with IOA staff, PSU students and decision-makers; developing relationships with external groups and agencies; and supporting the SALC coordinator and SALC Advisory Council. This is a variable FTE position, between .50 to 1.0 FTE, starting at .50 FTE, reporting directly to the IOA director. In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals. Article 17 Section 11 refers.
Minimum Qualifications	BA/BS with 3+ years of related experience. Knowledge of PSU program practices and operations. Experience working with Banner, DataMaster/Cognos or similar enterprise systems.
Preferred Qualifications	General understanding of IOA research activities to track and report new grant, contract, philanthropic, or fee-for-service opportunities; maintain web presence and social media; and submit updates and achievements to PSU Currently and for IOA-related newsletters. Understand the basic function and policies associated with different funding sources, including E&G, PSU Foundation, and state- and federal awards and contracts. Ability to assist with proposal development such as organizing documentation, managing timelines, and facilitating information gathering for budget development. Training in gerontology or similar field. Intermediate level (or higher) expertise with Excel. Bachelor’s degree in business related field, such as finance, accounting, or HR. Ability to direct current and prospective undergraduate and graduate students to program resources and appropriate contacts. Proven ability to support to the department leadership, work groups, staff and student workers in an academic environment. Experience creating planning committees and organizing staff and team meetings to address department goals and funder deadlines. Ability to monitor and communicate the status of multiple projects, and keep projects on track. Capacity to work with minimal or no supervision.
Key Cultural Competencies	Create an environment that acknowledges, encourages, and celebrates differences. Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship	Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours	Monday - Friday, 20 hours per week, schedule to be determined
Total Compensation Range & Benefits Statement	Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary for this position will be $58,596 ($29,298 at .5 FTE) but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR. An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools. Please visit our total compensation calculator to see the full value of our benefits package.

Application Instructions

Additional Information	In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals. Article 17 Section 11 refers. #internal This time limited position may be renewed beyond 6/30/27, contingent upon funding.
Additional Application Instructions (deadlines, etc.)	Please list the names, telephone numbers and email addresses for three professional references.
Does this position require the employee to drive a motor vehicle?	No
Background Check Required	Yes
Position End Date (if applicable)	06/30/2027
If you have questions	Please email the Director, Paula Carder, at [email protected]

Search Details

Posting Close Date	10/01/2026
Projected Close Date for Posting	Closes
Application screening begins	09/18/2026
Quick Link	https://jobs.hrc.pdx.edu/postings/50668

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * This position is open only to current PSU AAUP academic professionals. Are you currently employed as an AAUP academic professional?
   • Yes
   • No
2. * Please describe the degree program for your Bachelor's degree.

   (Open Ended Question)

3. How did you first find out about this position?
   • PSU Website
   • Indeed.com
   • HERCJobs
   • Urban League of Portland
   • Hispanic Metropolitan Chamber
   • Oregon Employment Department
   • Social Media
   • Person Referral
   • Career Builder
   • Glass Door
   • Other - Please describe in the next Question
4. If you selected Other, please describe.

   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter
3. Professional References

Optional Documents