Procurement Student Office Assistant

Procurement Student Office Assistant

Job Number: 525062

Classification: Student Assistant 2

Grade: Student Assistant 2

Work type: On Campus, Student Employee

Administrative Unit: University of Alaska Statewide

School/Business unit: SW Controller

Location: Fairbanks

Categories: Business/Accounting/Finance, Office/Clerical

Position Summary:

Are you a student looking for an opportunity to work with Procurement professionals? Don't pass up on a great opportunity to work in the University of Alaska's Procurement & Contract Services department as their Student Office Assistant. We are looking for a dependable and motivated student to join our team!

Duties:

Assist the ProCard Administrator. Data entry and compliance reviews of University ProCards. Create spreadsheets and documents using Word and Excel. Research and answer inquiries using the Banner Financial System. Perform typing, filing, scanning, faxing and copying. Provide general information to the public (i.e. answer questions, direct calls, etc.). Provide backup reception duties as needed. Support Procurement staff with various projects as needed. Other duties as assigned as skills and knowledge of the Procurement office is developed.Essential

Knowledge, Skills, Abilities:

Working knowledge of Microsoft Office Suite, especially with Excel, Adobe, and databases.

Knowledge of general office procedures and equipment.

Ability to enter data accurately.

Good people skills. Ability to greet the public cordially and tactfully. Ability to work with a diverse population - staff, faculty, vendors, and the public.

Attention to detail with good organizational skills.

Possess good grammar, spelling and typing skills.

Ability to work with little supervision.

Ability to learn Procurement & Contract Services office policies and general structure.

Preferred Experience & Education:

Sufficient experience to perform the responsibilities of the position and to have acquired the necessary knowledge, skills and abilities.

Experience working with the public.

Experience filing.

Familiarity with general office procedures and equipment.

Possess organizational skills.

Experience with Microsoft Office Suite, especially with Excel. Experience/knowledge of Adobe and databases, preferable.

Required Experience & Education:

Applicant should be enrolled as a UA student in a minimum of 6 credits with a minimum GPA of 2.0, or a newly enrolled student.

Salary Information:

This is a part-time, temporary student assistant position up to 20 hours per week while school is in session. Additional hours may be available during winter/summer breaks. Starting pay rate is $11.34 per hour, DOE.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

This is a pooled position, which means that the position remains open over the entire academic year.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www. alaska.edu/nondiscrimination

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Sarah Morisky, University of Alaska HR Coordinator, at [email protected] or (907)450-8245.

Advertised: 20 Jul 2023 Alaskan Daylight Time Applications close: 30 Jun 2024 Alaskan Daylight Time

Apply now