Pre-Clerkship Administrator, College of Medicine

Location: Saskatoon, SK, CA · Posted: 9/14/2026 · Closes: 9/21/2026 · Reference: 15584

The Undergraduate Medical Education program has expanded seats in the Doctor of Medicine program at the Saskatoon campus. This position will work with a team of motivated staff and faculty to support medical education at the Saskatoon campus, and in the province of Saskatchewan. Primary Purpose: This individual will support faculty and students in the second year of medical education (Pre-Clerkship). The focus will be on supporting Foundations courses and clinical learning experiences through both case-based and evidence-based learning opportunities. Nature of Work : Reporting to the Manager, Undergraduate Medical Education (UGME), and working closely with the Academic Director, this administrator works very closely with the Year 1 2 Chairs, Module Directors, Section Leads, and other staff supporting these faculty; specifically but not limited to the Curriculum Integration and Evaluation and UGME Pre-Clerkship Program Coordinators. This work supports complex, foundational courses in the second year of the undergraduate MD program, as well as case-based and evidence-based learning components. The coordinator will interact with many full-time faculty (both clinical and basic sciences) as well as community-based faculty and staff across instructional sites and the province. This position requires the ability to work under pressure in a fast-paced environment while balancing competing deadlines and multiple tasks. Based on the unpredictability/complexity of physician's schedules, some work may occur outside of prescribed office hours. Typical Duties or Accountabilities Administrative: Assist the Pre-Clerkship team with scheduling of courses, including booking rooms and arranging audio video requirements Support the preparation of syllabi for all relevant courses, ensure details are provided and accurate Oversee the use and application of the curriculum management information system (one45) for Foundations III IV and oversee the Case-Based Learning (CBL) modules for second year Manage web-based curriculum support programs (Canvas) functions – post documents, learning objectives, grades, etc. Managing Panopto lecture recording release and editing (both pre-recorded and in-class sessions) Ensure the timely reporting of grades to students, in compliance with accreditation standards Manage student feedback provided via email and the Curriculum Feedback Tool for relevant courses using the TeamDynamix (TDX) ticketing system Review and track student absences for relevant courses Work with Course Chairs, Module Directors, and Section Leads to monitor assessment and student completion of objectives/assessment; schedule required student meetings Ensure timely communication with key stakeholders (academic leads, faculty, students, staff) Provide input on implementation of timelines, policy and procedures Work collaboratively with the Regina campus Administrative Coordinators and staff to ensure consistency between both sites. Work collaboratively with the Active Learning and Technical Support Specialist to evolve delivery and support faculty Some faculty support may occur outside regular work hours Other duties as assigned Education: an education or equivalent degree is required; equivalent work experience will be considered. Experience: 3 years related experience working at the University of Saskatchewan campus would be considered an asset. Work experience managing pedagogy and curriculum would be ideal. Familiarity with One45, Canvas, PAWS, Outlook, and Excel desirable. Skills: Strong evidence of relationship building; demonstrated professional maturity, judgment and decisiveness; strong written, verbal, research, organizational and communication skills; ability to take initiative and be self-directed; ability to work collaboratively, with polished presentation, written and interpersonal communication skills; proven strategic planning skills; ability to foster a cooperative work environment within a complex partnership/organizational structure; ability to provide technical guidance and leadership to professional staff and clientele in the field; energetic, showing leadership in a highly collaborative manner; demonstrated ability to think and act strategically and exercise diplomacy and creativity in solving issues; proven ability and creativity in negotiating mutually beneficial solutions; ability to make data-driven decisions and demonstrated commitment to quality; demonstrated experience in project management and being highly organized; proficiency with contemporary computer applications Inquiries regarding this position can be directed to Sherry Pederson at 306-966-6142.