Pre-Award Research Analyst

Chapman University

Pre-Award Research Analyst

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Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Posting Details

Position Information

Position Title	Pre-Award Research Analyst
Position Type	Regular
Job Number	SA93824
Full or Part Time	full-time 40 hours weekly
Fair Labor Standard Act Classification	Exempt
Anticipated Pay Range	$75,000 - $85,000
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	Chapman University’s Office of Research is seeking a Pre-Award Research Analyst to join its growing and highly motivated team of research administration. The tasks and duties associated with the Research Analyst position will vary based on the candidate’s experience, skills, knowledge, and abilities. The Sponsored Projects Analyst works in the Office of Research with faculty from all departments at the university on proposal preparation to various sponsors. Works with principal investigators, faculty and staff to coordinate pre- award activities for grants and/or contracts. Assists with grant development activities including proposal and budget preparation and review. Provides guidance on funding agency regulations, as well as Chapman University’s administrative and fiscal policies. Assists with non-financial post award actions such as progress reports, re-budgeting, no-cost extension, and other prior approval requests, etc. Other duties as assigned including data entry, reconciling accounts and general administrative support.Additionally, this position may work with Sponsored Projects Services (SPS) leadership and staff on SPS departmental projects and/or special assignments as needed. This is an exempt Administrator position. This position is eligible for participation in our health and welfare benefits, supplemental retirement plan, accrued sick time, vacation, and holiday pay. This position is fully in-person and based in Irvine at our Rinker campus. Chapman University’s mission is centered on serving our students and strengthening our campus community. Chapman believes there is significant value in an in-person workforce. Being present fosters collaboration, strengthens relationships across departments, enables us to better serve our co-workers and contributes to the student experience. It is an important part of the culture that makes Chapman a special place to work and learn.
Responsibilities	Assist with tracking proposals from notice of intent to apply through submission. Monitoring progress of application to ensure timely submission. Thoroughly read and analyze sponsored project opportunity guidelines (e.g. RFAs, BAAs, various solicitations from Federal and non-federal sponsors) to assist in the preparation of proposals. · Assist PIs in the preparation of budgets for grant proposals. · Train and assist faculty and staff with grant preparation in Cayuse Sponsored Projects (SP) and Cayuse Proposals (S2S). · Assist with other aspects of grant development including ensuring all forms are up to date and conform to sponsor and University guidelines, procedures, and policies. · Manage organization of grant documentation and reports. · Research, identify and notify assigned faculty of grant funding opportunities, and meet with PIs regularly to review pending proposals. · Serve as the central information resource for assigned grants; research and resolve administrative inquiries and address routine to complex concerns. · Respond to and follow through with inquiries, needs, and/or issues in a prompt and responsive manner. · Collect information and data from various sources and assist with preparing and assembling documentation for reports and proposals. · Assist with facilitation of project contracts/agreements.
Required Qualifications	.A minimum of three years’ experience in research and sponsored programs administration, with proven experience in pre-award administration, and a Bachelor’s degree in any related field (combination of education and experience may be acceptable). Knowledge of best practices in research and sponsored programs administration. Knowledge of various extramural sponsors and agencies, including federal, state and local agencies, non-profit organizations and various industries. Strong understanding of the Code of Federal Regulations (CFR), including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Federal Acquisition Regulations (FAR) and the Federal Demonstration Partnership General and Agency Specific Terms and Conditions. Excellent computer skills in the use of word processing, spreadsheet, presentation applications, preferably Microsoft Office Suite software and Adobe Professional. Technical skills to learn and use enterprise systems and other job-related software. Experience working in a team-oriented and diverse environment with ability to take initiative and work independently. Proven ability to meet deadlines and produce high quality products Excellent oral and written communication skills. Assist faculty with post-award non-financial actions such as progress reports, re-budgeting and no-cost extension requests, and drafting subcontracts and amendments prior to submission to Sponsored Project Services. Collaborate with Sponsored Projects Services team on various projects and assignments, as needed
Desired Qualifications	Minimum three years’ experience working in an administrative environment, preferably at a non-profit organization with research functions (i.e., institute of higher education, lab, or research center).  A Bachelor’s degree or equivalent experience.  Ability to learn, understand and interpret grant and contract requirements, policies and procedures, and apply them appropriately.  Time management skills and the ability to complete multiple assignments with fluctuating deadlines in a timely manner.  Experience in obtaining data and disparate information from various sources.  Strong writing and editing skills to prepare and proofread clear, concise, and grammatically correct business correspondence, reports and publications and communicate complex information.  Skill to operate a computer in a networked environment, including working knowledge of computer programs. Strong computer skills specifically: Excel, Word, Outlook, and Teams. Technical skills to quickly learn and use enterprise systems and new software including cloud-based applications.  Strong organizational skills to plan and prioritize deadlines and perform multiple tasks without constant direct supervision, and sharp attention to detail.  Ability to use tact and diplomacy and maintain a high level of confidentiality . Experience working in a team-oriented environment with ability to take initiative and work Independently. Familiar with 2 CFR 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.” Experience in an academic research administration environment.  Knowledge of Cayuse suite.  Experience in management of externally funded programs in a university environment or similar complex research setting
Special Instructions to Applicants	At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References	1
Maximum Number of References	3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2