Placements Administrator (FM11782)

Job title Placements Administrator

Department Engineering & Design - Faculty Office

Salary Starting from £25,138, rising to £28,759

Grade Grade 5

Contract Type Full Time, Open Ended

Placed on Monday 03 June 2024

Closing date Monday 17 June 2024

Interview date To be confirmed

Reference FM11782

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About the role

We have an exciting opportunity for an Administrator to join the Faculty of Engineering and Design Placement Team. Within this role, you'll utilise your administrative and interpersonal skills to make an impact on student employability.

Our engineering and architecture undergraduates undertake a placement in industry as part of their degree. This is a varied and vital role in providing administrative support to students, the placement Team, academic colleagues and industrial partners. You will communicate with current and potential employers on a daily basis, answering queries and providing support to ensure the smooth running of our professional placement programmes.

Your key responsibilities will include:

Acting as a point of contact for students, staff, employers and external stakeholders, dealing with enquiries and providing support in a professional and timely manner

Creating the Moodle portal and supporting the on-going maintenance and development including uploading information, making updates/improvements etc as required and providing training/support to academic staff

Assisting students with queries relating to forms, reports, poster exhibitions, tutor visits and other aspects of their placement

Contacting students to ensure timely submission of documentation and participation in all other requirements of the placement unit

This position is offered on a full-time, open-ended basis. The team are currently following a hybrid working pattern with 60% of their time on campus.

For an informal discussion about the role please contact Vicky Hill, Head of Placements and Partnerships, at [email protected] however please ensure your application is submitted via our website.

About you

Our ideal candidate will be:

A motivated administrator who enjoys working in a dynamic environment

Proficient with Microsoft Office

Experienced in or interested in learning how to develop virtual learning environments such as Moodle

Interested in developing processes to make efficiencies or improve the student experience

A clear and professional communicator both verbally and written, for liaising with industry contacts and students

Able to give high levels of attention to detail to ensure accurate records and systems are maintained as well as the organisational skills for running events

You will be supported in developing your knowledge of Education Software by our Technology Enhanced Learning Team.

About us

We are a supportive team of five Placement Officers, one Placement Manager and one Placement Administrator with the team a mixture of full-time and part-time staff. We benefit from being embedded within the Faculty but also maintain strong links with the central careers service and other Faculty Placement teams. We are a student and industry facing team who enjoy supporting students to secure and start their first professional roles in industry.

Further details on our team can be found here:

Improve your employability with an engineering placement year (bath.ac.uk)

Recruit engineering students for professional placements (bath.ac.uk)

Employ our architecture students for a professional placement (bath.ac.uk)

What we can offer you:

a very generous employer contributory pension scheme

generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance

we are a family-friendly University and with an increasingly agile workforce, are open to flexible working arrangements

an excellent reward package that recognises the talents of our diverse workforce

a wide range of personal and professional development opportunities

a number of support options available for new and existing staff to help with the cost of some immigration expenses which you may be eligible for: Relocation allowance, Visa Reimbursement, Interest-Free Loan.

Find out more about our benefits.

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students, so we encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We are very proud to be an autism friendly university and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff.

Find out from our staff what makes the University of Bath a great place to work. Follow us @UniofBath and @UniofBathJobs on Twitter for more information.

Further details:

Job Description & Person Specification

Terms of Employment

We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details will be removed from application forms at the initial shortlisting stage.