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University at Buffalo
Administration/Managerment

Personnel Transaction Specialist, Sponsored Projects Services

University at Buffalo · United States
Deadline
Apr 14, 2027
Closing in 177 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 16, 2026
Offered salary$52,000 - $58,955

About the role

Employment Opportunities

Personnel Transaction Specialist, Sponsored Projects Services

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Posting Details

Position Information
Fiscal Year 2026-2027
Position Title Personnel Transaction Specialist, Sponsored Projects Services
Classification Title Project Staff Assistant
Department Sponsored Research Administration
Posting Number R260116
Posting Link https://www.ubjobs.buffalo.edu/postings/63761
Employer Research Foundation
Position Type RF Professional
Job Type Full-Time
Appointment Term
Salary Grade E.99
Posting Detail Information
Position Summary Sponsored Projects Services (SPS) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Personnel Transaction Specialist. This role oversees the facilitation and processing of various personnel transactions for staff, faculty, and students involved in sponsored awards funded by the Research Foundation. The Personnel Transaction Specialist also ensures compliance with institutional policies and sponsor regulations while supporting a smooth administrative process.
Responsibilities include, but are not limited to, the following:
  • Facilitate and process personnel transactions, including new appointments, reappointments, and terminations for personnel supported on sponsored funds
  • Facilitate and process faculty effort, graduate student tuition remission, and other personnel-related activities for sponsored funds
  • Coordinate the workflow to ensure that transactions are entered accurately and with sufficient documentation
  • Serve as a liaison between university decanal unit, human resources, payroll and other administrative offices
  • Provide guidance to faculty and research administrators on personnel policies, procedures, and best practices
  • Assist in developing training materials on personnel transaction processes
  • Identify and make recommendations for process improvements to enhance efficiency

Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.
Minimum Qualifications
  • Bachelor’s degree in a related field and 2 years’ related experience, or an equivalent combination of education and experience
  • Proficiency in various computer applications and software
  • Attention to detail and accuracy in data entry and document preparation
  • Ability to work independently on directed projects
  • Strong interpersonal skills
  • Strong math skills
  • Excellent customer service skills
Preferred Qualifications
Our University Community
Physical Demands
Driving Requirements This position will never drive a university owned vehicle.
Salary Range $52,000 - $58,955
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours 37.5 hours per week
Campus North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name Stacey Brown
Contact's Pronouns
Contact's Title HR Specialist
Contact's Email [email protected]
Contact's Phone 716-645-4492
Posting Dates
Posted 08/06/2026
Deadline for applicants Open Until Filled
Date to be filled
References
Number of references required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
    • WNY Jobs
  3. * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
    • Yes
    • No

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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