Job Purpose
Responsible for leadership of a pay control team who are employed to ensure the integrity of the University payroll system, this involves running payroll and expenses, making ad-hoc payments to both internal and external customers, such as employees, Her Majesty's Revenue & Customs HMRC, pension schemes, courts and ensuring the correct reconciliation of all payments made.
Main Duties and Responsibilities
1. Responsible for ensuring the validation and running of monthly payrolls and weekly expenses, secure transfer of payslip data and transmission of associated BACSTEL-IP payments, running, checking and processing the costing interface into Agresso resulting in correct allocation of payroll costs to departments budget centres.
2. Oversee the production of University of Glasgow Pension Scheme UGPS Year End Financial Statements including trial balance and liaise with the scheme's external auditors and administrators to resolve queries.
3. Responsible for the control and delegation of work and ensuring all pay control administrators are equipped with skills necessary for the proper performance of their duties. Work consists of regular weekly, monthly and annual tasks and the post holder will devolve these appropriately to the other team members ensuring an equitable division of labour.
4. Ensuring the correctness of payroll data such as correct preparation and submission of monthly and annual pension, HMRC RTI submissions and checking NHS generated payments are correct. Comparisons are done on current and previous month totals of net pay, income tax, National Insurance contributions and limits and to ensure a broad reasonableness test.
5. Ensure weekly expense claims are processed in CoreHR and meet the deadline for the weekly bacs transmission and make sure the expense control account is zero after each payment run.
6. Assist the Deputy Head of Pay and Pensions and Head of Pay & Pensions Operations with any tasks required and provides assistance to enquirers in their absence.
7. Liaise with I.T. Services and HR Systems Support regarding system changes, anomalies and testing of new updates to the system. CoreHR payroll system requires periodic upgrades to adapt to new regulations and move on to new tax year.
8. Discussing and resolving with pay & pensions staff, payroll and system queries and to continuously monitor processes within the department and make suggestions for improvements to the Head of Pay & Pensions.
9. Responsible for ensuring reconciliations are carried out regarding payroll and associated accounts within the Agresso ledger, including the full reconciliation of spend on corporate credit cards.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential:
A1 Scottish Credit and Qualification Framework level 9, Ordinary Degree, Scottish Vocational Qualification level 4, or equivalent in a relevant discipline/business area or evidence of continued professional experience in the area relevant to the role.
Skills
Essential:
C1 High degree of numerical accuracy.
C2 Aptitude to operate a variety of windows based accounting and other specialised software, knowledge of CoreHR - payroll system beneficial.
C3 Financial and banking systems, Agresso Unit 4 and Bottomline - BACSTEL- IP system knowledge and experience beneficial.
C4 Excellent IT skills including Word, Excel, and Outlook.
C5 Effective oral and written communication skills.
C6 Ability to use own initiative and possess excellent interpersonal skills.
C7 Commitment to continuous improvement and a proactive approach to preventing and solving problems e.g. suspense account analysis.
C8 Must be able to multi-task, have an investigative mind and be able to prioritise own workload as well as that of others.
Experience
Essential:
E1 Relevant accounting experience and double entry bookkeeping.
E2 Experience of supervising staff together with working in an accounting and/or payroll environment.
Terms and Conditions
Salary will be Grade 7, £39,347 - £44,263 per annum.
This post is full time (35 hours p/w) and open ended.
The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.
Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https: // www. gov.uk/skilled-worker-visa.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.
Vacancy Ref : 146389 Close Date : 10-Jun-2024 23:45