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Pathways Coordinator
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Posting Details
About WesternU
As you take your first step onto a Western University of Health Sciences
campus, each path, each person, each structure comes with a transformative
story. WesternU is more than the practice of medicine. We are defined by
character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a
warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful
gesture. You will see students work together on case studies; a parade of pets
in campus parks; student clubs offering opportunities for career growth and
community involvement; and faculty, staff and students designing their future
and the future of WesternU. We display a collaborative mindset in how we
operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to
enhance and extend the quality of life in our communities and achieve
excellence in everything we do. We attract diverse, professional faculty,
staff and students that thrive in an environment of humanistic health care
education. Join our team of faculty and staff and make a difference.
Posting Details
Position Title Pathways Coordinator
Position Control Number A04211
Type of Position Administration
Position Status Full-time
Department 16042-College of Health Sciences-Oregon
Campus Western University Campus-Lebanon, OR
Position Location Oregon
Job Summary Under the general direction of the Director of Student Affairs, and with guidance from the Pathway director, the Pathways Coordinator role supports student success, supports college and program sustainability, and strategically grows enrollment to ensure long-term impact and future success of each CHS-NW program.
This role coordinates the college-specific, faculty-driven, and accreditation-
related activities that support student recruitment, admissions, pathway
development, onboarding, retention, and progression. Working in close
collaboration with WesternU Admissions and Recruitment, the position serves as
the primary liaison between CHS-NW academic programs and university enrollment
functions, ensuring that program-specific requirements, messaging,
partnerships, and student success initiatives are effectively implemented and
effectively communicated WesternU's Office of Admissions and Recruitment. The
Pathways Coordinator also supports the design and implementation of
comprehensive retention strategies that promote student success at every stage
of their health care education journey. This position reports directly to the
CHS-NW Director of Student Affairs and indirectly to the CHS-NW Pathway
Director.
Knowledge, Skills and Abilities The Pathways Coordinator must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Knowledge in the use of relational databases, spreadsheets, and/or word
processing; experience with packages to assemble, manipulate and/or format
data and/or reports.
Excellent verbal and written communication skills that resonate across all
generations; demonstrate skills in diplomacy, team building, and
connecting people to a common vision. Ability to present complex
information easily and accurately.
Ability to effectively interact with people in internal and external
institutions and departments; Highly proficient in applying technology to
work processes. Strong technology skills and excellent record-keeping
required.
Ability to effectively market CHS-NW programs to college-age populations
through strategic use of social media, formal and informal presentations,
and relationship-building initiatives.
Demonstrates ability to adapt effectively in a fast-changing environment,
responding proactively to evolving demands and priorities; recognizes and
implements strategies to responsibly use artificial general intelligence
to assist CHS-NW leadership, administration, and faculty in supporting
learners throughout the full student pathway.
Availability to perform job duties outside of regular business hours when
operational demands require.
Demonstrate a commitment to working in an organization that values and
promotes humanism.
Required Qualifications Education:
Bachelor's degree in a related field is required.
Minimum of three (3) years of progressively responsible experience in
admissions, enrollment management, student services, recruitment, higher
education administration, healthcare education, or a closely related
field.
Preferred Qualifications Education:
A master's degree.
Essential Job Duties
Key Responsibilities Under the supervision of the Pathway Director and Director of Student Affairs, and in collaboration with the WesternU Admission, This position coordinates CHS-NW faculty, staff, accreditation, and programmatic responsibilities that support the university-managed admissions and interview process. Including, but not limited to: ·
Provide feedback in the ongoing assessment and revision of the admissions
and interview processes for CHS-NW in collaboration with each program's
faculty. ·
Oversee the design and revision of applicant evaluation methods, rubrics,
interview questions, and workflow, and ensure that information is
communicated effectively to WesternU admissions. ·
Ensure adherence to unique programmatic accreditation requirements
(CAPTE), University policies and procedures in selection of students for
each program.
Oversee training, scheduling, and communication for all WesternU faculty,
staff, students, and community members involved in interviews. ·
Ensure that the admissions and interview process follows all accreditation
and legal requirements; maintain excellent records of admissions and
interview process for regular review by the program's accrediting body.
This is an important part of this position, as each program within the
college may have a unique accreditor. ·
Coordinate CHS-NW faculty decisions on the admissions criteria and process
of review on an annual basis. ·
Ensure alignment between WesternU, CHS-NW, and Accreditation admissions
criteria and student success outcomes, recommending adjustments to
selection processes or support mechanisms where needed. ·
Consult with the Office of Legal Affairs, Office of Admissions, WesternU
Admissions and others as needed to ensure policies and procedures are
enacted and interpreted appropriately. ·
Follow policies to achieve each accrediting body's approved cohort size in
accordance with admission guidelines. ·
In collaboration with the Pathway Director, assess program CHS-NW
admission policies and procedures annually to ensure compliance with each
program's intention, while also incorporating student and faculty
feedback.
Key Responsibilities
Collaborate with WesternU/WesternU Oregon Admissions and Recruitment, CHS-
NW Program Chairs, and faculty Coordinate and implement CHS-NW's program-
specific contributions to university recruitment initiatives, providing
Admissions and recrement with a valuable voice that represents CHS-NW's
unique needs and messaging.
Develop program specific recruitment materials and messaging for
prospective students.
Ensure that recruitment, outreach, and partnership development follow all
programmatic accreditation and legal requirements and maintain excellent
records for regular review by the program's accrediting body.
In collaboration with university admissions, assure that CHS-NW programs
are represented at local, regional, and virtual recruitment events,
including graduate fairs, professional association events, and community
outreach activities, providing unique and programmatic specific expertise.
Assist the office of recruitment in building and maintain relationships
with pre-health/pre-professional clubs, undergraduate institutions,
advisors, pipeline programs, and community partners that are specific to
CHS-NW.
In collaboration with the CHS-NW Director of Operations and WesternU
office of recruitment, facilitate pathway program agreements with
undergraduate programs and CHS-NW.
Assist in the coordination of recruitment events with the Office of
Recruitment and Office of Admissions, providing unique boots on the ground
insight on the programs, outcomes, and curriculum of programs within the
CHS-NW.
Coordinate marketing opportunities with the Public Affairs and Marketing
staff.
Collaborate with the University Office of Admissions to conduct public
relations activities related to admissions.
Oversee CHS-NW faculty, student, and community involvement in applicant
recruitment and admissions events in collaboration with the Office of
Recruitment and others as needed.
Key Responsibilities
Collect and analyze data to evaluate the success of recruitment,
admissions, retention, and progression initiatives.
Analyze enrollment and retention data to identify trends, gaps, and
opportunities for improvement prior to matriculation and for all
subsequent academic terms.
Maintain accurate records and generate reports on admissions metrics,
recruitment effectiveness, and yield and retention rates.
Document outcomes of faculty decisions related to committee matters to
ensure triangulation of record keeping.
Share committee progress highlights at Department Committee Chair
meetings, and Faculty/Staff meetings as needed, to foster collaboration
across all Department committees.
Provide regular reports to CHS-NW leadership and Faculty on WesternU
Admission and Recruitment initiatives keeping the college informed on
broader changes and how the college can best adapt and participate in
these changes.
Participate in comprehensive program assessment and Annual Accreditation
Report (AAR) data collection.
Develop and submit reports, as needed by the administration, leadership,
and/or faculty, with data and information related to program outcomes
associated with the committee's responsibilities.
Key Responsibilities
Collaborate with the Office of Admissions and Student Experience Committee
to facilitate yield improvement and preparation for graduate school prior
to matriculation.
In collaboration with faculty and the Director of Student Affairs, design
and implement retention and progression strategies to support accepted and
enrolled students through the full pathway from pre matriculation to
program entry and through graduation.
Provide data to inform faculty and the CHS-NW leadership for policies
related to retention and progression.
In collaboration with faculty and the Director of Student Affairs,
coordinate communication campaigns, welcome events, onboarding materials,
and engagement activities for admitted and current students.
In collaboration with faculty and the Director of Student Affairs, monitor
student progression trends, identify barriers to matriculation and program
progression, and coordinate early intervention efforts with faculty and
student support services.
Coordinate faculty decisions on student matriculation policies and
procedures.
Ensure that student retention and pathway engagement follow all
accreditation and legal requirements; maintain excellent records for
regular review by the program's accrediting body.
Collaborate with the Office of Admissions, the Director of Student
Affairs, program committees, and others as needed to support the
development of student professional behaviors and academic skills
essential for their retention and successful progression through the
program.
Support initiatives that foster a sense of belonging, professional
identity formation, and engagement among students, especially during
transitional periods like onboarding or clinical placement.
Manage and maintain CHS-NW social media platforms, developing and
coordinating content that highlights student experiences, program
achievements, recruitment events, alumni success stories, and pathway
opportunities to support recruitment, engagement, and brand awareness.
Key Responsibilities
Other Duties as Assigned.
Provide support for additional accreditation processes, strategic
planning, and special projects as requested by the CHS-NW Leadership.
Posting Details Continued
Work Schedule
M-F; 8 AM-5 PM.
This is an in-office position. Not remote.
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and
professionally. Every employee has different individual and/or family needs.
We offer benefits that are both comprehensive and flexible to address your
unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans,
reimbursements, and retirement benefits. Additionally,
• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive
environment.
• Faculty, staff, and students can expect to make deep, personal relationships
within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you
love, be your authentic self, and lead to the future with innovation in health
sciences.
• WesternU's core value of humanism encourages all to bring their whole self
in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration,
and fun at all levels for all people!
Expected Pay Scale
Minimum $60,000.00 Annually
Maximum $70,000.00 Annually
Physical Demands
Physical Demands
Do the essential functions of this job require lifting? Yes
If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required
to use hands to operate a PC in the performance of job duties and talk or
hear. The employee is regularly required to sit, and reach with hands and
arms, and occasionally required to stand, walk, stoop, and smell. The employee
must occasionally lift and/or move up to 50 pounds. Specific vision abilities
required by this job include close, distance, and peripheral vision, depth
perception and the ability to focus.
Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
Duties are normally performed in a typical office setting. The noise level in
this setting is typically low to moderate.
Posting Information
Posting Number A01055
Posting Date 09/01/2026
Close Date 09/01/2027
Open Until Filled Yes
Conditions of Employment - Background Check
To secure employment, successful fulfillment of a background check, including
a criminal records check, may be required. Western University of Health
Sciences will extend a conditional offer of employment, subject to rescission
if the background check unveils disqualifying information or if it is found
that the candidate deliberately withheld or misrepresented information. Non-
completion of the background check to satisfaction may impact the ongoing
employment of a current Western University of Health Sciences employee who
received a conditional offer for the position.
Pay Transparency Act
Pay Transparency Act- Western University of Health Sciences is required to
provide a reasonable estimate of the compensation range for this role. This
range considers various factors in making compensation decisions, including
but not limited to experience, skills, knowledge, abilities, education,
licensure and certifications, and other business and organizational needs. It
is not typical for an individual to be offered a salary at or near the top of
the range for a position. Salary offers are determined based on final
candidate qualifications and experience. The Expected Pay Scale is defined as
the budgeted salary or hourly range that the University reasonably expects to
pay for this position. Placement within the Expected Pay Scale is determined
by internal equity and relevant qualifications.
Equal Opportunity Statement (EEO)
It is the policy of Western University to provide equal employment opportunity
to all employees and applicants for employment as required by law without
regard to age, race, color, national origin ancestry, citizenship, ethnicity,
creed, religion or religious creed, sex or gender (including gender
identity), marital status, sexual orientation, disability (both physical and
mental) including HIV and AIDS, medical condition (cancer and genetic
characteristics), pregnancy (which includes childbirth, breastfeeding and
medical conditions related to pregnancy, childbirth or breastfeeding), age,
genetic information, military and veteran status, or any other applicable
protected characteristic as outlined by federal, state, or local laws.This
policy applies to all employment practices within WesternU including without
limitation, hiring, recruiting, promotion, termination, layoffs, leave of
absence, compensation, benefits, and training. WesternU makes hiring decisions
based solely on qualifications, merits, and business needs at the time.
Applicant Documents
Required Documents
Resume
Optional Documents
Cover Letter
Letter of Recommendation #1
Letter of Recommendation #2
Letter of Recommendation #3
Additional Applicant Document
Supplemental Questions
Required fields are indicated with an asterisk ().
This position is located in Lebanon, Oregon. Are you willing and able to work from this campus location?
Yes
No
How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.
(Open Ended Question)
Are you a current employee at Western University of Health Sciences?
Yes
No
