Office Support Assistant - University of Illinois Extension

Office Support Assistant - University of Illinois Extension

Location: Hillsboro, IL, US · Posted: 9/30/2026 · Closes: 10/16/2026 · Reference: 18151

Duties Responsibilities General Office Duties • Serve as primary staff to open and close the unit offices. • Serve as first point of contact for the office by answering telephone calls and assisting walk in clients. • Assist in gathering, opening, and distributing mail to staff. • Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations. • Maintain all county mailing and email lists. • Assist volunteer groups with clerical needs as directed by staff. Fiscal • Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist. • Replenishing funds in postage meter and manage postal systems. • Solicit and handle donations including updating the database, preparing deposits, and generating receipts. • Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices. • Additional fiscal duties as requested by the County Director and Unit Office Support Specialist. Misc• Other duties as assigned.• Comply with all University of Illinois Extension Workforce Equity/Equal Opportunity policies and guidelines in all aspects of Extension and Outreach work and assist, as requested, with data collection for Equal Employment and reporting