Office Services Specialist II (Temp)
Reference: T238587
Under general supervision, performs routine duties of a clerical nature within
well established parameters. Performs duties working from detailed guidelines
on past practices but may be required to make decisions on prioritizing work.
Duties may involve some clerical and administrative duties, data entry where
interpretation or validation of data is required, accounts payable and simple
bookkeeping. May draft routine correspondence and respond to routine inquiries
for information. May research and compile information and maintain records on
a database. Performs other clerical duties in support of specific departmental
functions.
Essential Duties and Responsibilities
Answer and route telephone calls to the appropriate staff members while
providing excellent customer service.
Provide/ assist with front desk coverage.
Assisting Employees and visitors with needs.
Manage 975-sick calls by documenting and preparing message forms for
Employee Health nurses.
Process and distribute TB Screening Form Emails.
Create new employee accounts in Agility.
Merging duplicate accounts in Agility.
Scan and maintain Immunization records and other employee health
documentations in Agility.
Scanning employee cards, Needle Stick Packets, and Observers records into
App Enhancer.
Coordinate and perform annual N-95 Fit Testing for hospital staff and off-
site locations such as:
TKC Clinic, Highlands
Women and Infant Center
North Pavillion
UAB Hoover
Acton Rd. Clinic
Gardendale Clinic
Transport, set up, operate, and break down fit-testing equipment at
multiple locations, beginning at 6:00am and ending at 5:00pm.
Enter and scan N-95 Fit Testing documentation into Agility.
Any projects pertaining to flu season.
Corresponding emails to all respected people.
Retrieving records release forms, printing, and emailing records to
employees who request their records.
Making labels for cards and staple those cards with papers.
Ordering office and medical supplies through Lawson.
Restocking of Medical Supplies.
Sends FMLA and ML documentation for the Leave Team for processing.
Assisting with off-site flu clinics during flu season.
Preparing Flu and T-spot/TB cards upon departmental request.
Printing flu elsewhere documentation during flu season.
Collaborate on special projects and provide operational support for
Employee Health initiatives as needed.
Pay Rate: $18.16
High School diploma or GED and two (2) years of related experience required.
