Office Manager (m/f/d) Department of Finance

Uni Graz: Job Portal

Department of Finance

Office Manager (m/f/d)

• Application deadline15.10.2026
• Salary CategoryIIb
• Salary per Year (Full Time)€ 36,681.40
• Employment StartDecember 2026
• Hours per week20 h/w
• Duration of ContractTemporary employment with option for permanent position
• Temporary Employment1 year

Your Responsibilities

• Coordination and support of student assistants
• Administrative support in budget planning, including management of global budgets, third-party funded projects, and residual funds
• Ordering office supplies, processing reimbursements, and handling guest lecture payments
• Preparation of job postings, management of time records, and comprehensive support for guests and external lecturers
• Onboarding new staff in various administrative tasks (e.g., leave requests, sick leave notifications, etc.)
• Administrative support in personnel matters related to project applications, as well as in the organization and management of courses
• Inventory management, organization and documentation of meetings, maintenance of the homepage, and handling of incoming and outgoing mail
• Preparation of decision-making materials for the unit management (researching and compiling relevant information)
• Organization and coordination of events and excursions, both internal and external
• Contact person for public inquiries and student requests, as well as administrative support in academic matters (e.g., citation checks, layout, proofreading, literature research)

Your Profile

• Graduated from Handelsschule or equivalent
• Graduation from HAK or AHS (MATURA) (desirable)
• Excellent German language skills
• Good or business-fluent English language skills (desirable)
• Advanced experience with office software, especially in creating text documents (e.g., Word), working with spreadsheets (e.g., Excel), and using email applications
• Experience in administrative or organizational work (desirable)
• Willingness and ability to actively contribute to a positive and inclusive team climate in a diverse work environment
• Initiative and self-organization as well as problem-solving skills
• Communication skills

We offer an annual gross salary of at least € 36,681.40 for a fulltime position. An overpayment based on qualification and experience is possible.

We Offer

About us

At the University of Graz, 4700 employees work together on future questions and solutions for the world of tomorrow. Our students and researchers take on the major challenges of society and share their knowledge. We work for tomorrow. Be part of it!

The Department of Finance has a strong profile in teaching and research. Teaching at Bachelor's, Master's and PhD level covers the entire breadth of the subject area, from corporate finance to financial institutions and capital markets.

Contact

Silvia Gersin I [email protected] I +43 316 380-7300

Institute Website

The University of Graz strives to increase the proportion of women in particular in management and faculty positions and therefore encourages qualified women to apply. In the event of underrepresentation, women with equal qualifications are generally given priority for admission. We welcome applications from persons with disabilities who meet the requirements of the advertised position.

Please note that in order to comply with the applicable data protection regulations, we can only accept applications via our web-based applicant tool for this vacant position.