Office Assistant

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Office Assistant

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Posting Details

About WesternU

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Posting Details

Position Title	Office Assistant
Position Control Number	FW1412
Type of Position	Federal Work Study
Position Status	Part-time
Department	13012-Strategic Alliances - SA
Campus	Western University Campus-Pomona, CA
Position Location	California
Job Summary	The Center for Academic Community Engagement (ACE) is currently seeking two reliable and detail-oriented Federal Work-Study (FWS) student to provide administrative support for the Health Career Ladder Programming. The position will involve working primarily in person and will support program operations by organizing materials, and assisting with communications.
Knowledge, Skills and Abilities	Strong attention to detail and organizational skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent written and verbal communication skills.
Required Qualifications	Must be currently enrolled at Western University of Health Sciences. Must be eligible for the Federal Work-Study.
Preferred Qualifications	Preference will be given to individuals possessing a bachelor’s degree. Previous administrative or clerical experience is a plus. Familiarity with Health Career Ladder Experience with community events, outreach, working knowledge of higher education institutions.

Essential Job Duties

Key Responsibilities	Curriculum & Materials Preparation: Help prepare materials and printouts for HCL Events Help organize and prepare materials for HCL events, including Saturday Academies, Rainbow Academies, Fieldtrips, and other HCL-related events Assist with organizing, cleaning up, and maintaining storage areas where program materials are kept.

Key Responsibilities	Communications & Promotion: Assist in drafting and sending email communications to participants and vendors Support in designing and preparing flyers and other program promotional materials Assist with promoting Health Career Ladder events and updates via social media channels.

Key Responsibilities	Event Support: Attend Health Career Ladder Program events including but not limited to Saturday Academies. Note:  Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.

Posting Details Continued

Work Schedule	Attend Health Career Ladder Program events including but not limited to Saturday Academies. (Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.)

Working at WesternU

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

• Our faculty, staff, and administrators are 100% focused on student success.

• Our University culture creates the context for a nurturing and supportive environment.

• Faculty, staff, and students can expect to make deep, personal relationships within the University community.

• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum	$17.00 Hourly
Maximum	$17.50 Hourly

Physical Demands

Physical Demands

Do the essential functions of this job require lifting?	Yes
If yes, list maximum weight and duration	The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.
Describe Work Environment	The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Posting Information

Posting Number	FWS00464
Posting Date	09/18/2026
Close Date	09/18/2027
Open Until Filled	Yes

Applicant Documents

Required Documents Optional Documents

1. Resume

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Have you previously volunteered for our Health Career Ladder Saturday Academy?
   • Yes
   • No
2. * Are you a current WesternU Student?
   • Yes
   • No
3. * Are you a current employee at Western University of Health Sciences?
   • Yes
   • No
4. * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.

   (Open Ended Question)