MOSDOH - Senior Administrative Assistant

Job Details Description

A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU- MOSDOH) is seeking a non-exempt Senior Administrative Assistant on the Kirksville, Missouri, campus. The position reports to the Senior Associate Dean, Academic Affairs, MOSDOH. The senior administrative assistant will provide assistance to the Senior Associate Dean, MOSDOH. They will assist with communications of the program and will handle and process confidential information in a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of MOSDOH. The senior administrative assistant will represent the Senior Associate Dean in a professional manner at all times and will interact with professional agencies, faculty, staff, students, alumni, and other professionals within the academic community and general public. They will act as the first contact for MOSDOH for incoming calls from ATSU and external communications.

Major Job Duties

Daily duties include word processing; answering the phone and screening calls; sorting and prioritizing mail; scheduling appointments and maintaining the calendar; making travel arrangements; ordering office supplies; and processing travel advances, reimbursements, and expense reports, etc.

Facilitate contact between faculty, administrators, and the Senior Associate Dean and provide support for the Dean's office as requested.

Write and/or finalize reports, minutes, and correspondence. Maintain files, reports, and records.

Coordinate meetings, make appropriate reservations, food arrangements and cleanup, contact meeting attendees, and prepare associated materials. Attend meetings, take and prepare minutes, and distribute to appropriate personnel.

Maintain the program's professional physical appearance.

Coordinate, prepare, and assist with the preparation of all CODA related activities, reports, surveys, etc. as needed.

Assist the Senior Associate Dean in planning and coordinating any ceremonies and special events (such as but not limited to all commencement related events, senior awards banquet, orientation events, white coat ceremony, D2 transition, etc.).

Prepare correspondence to students, staff, faculty, and administrators.

Job Responsibilities

Provide administrative support for the Senior Associate Dean and other MOSDOH staff as needed.

Manage the daily schedule for the Senior Associate Dean.

Prepare all travel arrangements, leave forms, and travel reimbursements for the Senior Associate Dean.

Coordinate/manage assigned projects.

Create, administer, and run reports.

Provide administrative support for MOSDOH committees as assigned by the Senior Associate Dean.

Other relevant duties as assigned by the Senior Associate Dean.

Skills/Requirements

Bachelor's degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired

Must have excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint

Must be knowledgeable of Google email, docs, hangout, and other functions; electronic calendars; and Internet search engines

Must have effective time management skills

Must have writing and proofing

Must have professional office and phone etiquette

Must be able to provide consistent reliable support

Must be willing to work independently and closely with others

Must be of even temperament

Must especially be willing to treat students, staff, and faculty in a collegial manner

Must be able to juggle several projects while meeting deadlines with strong prioritization abilities

Must represent ATSU in a highly professional manner, both internally and externally

ATSU offers a comprehensive benefits package, including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following the hire date. For more information, please visit atsu.edu/employment/benefits.

Qualifications Skills

Required

Team Player

Intermediate

Reliable

Intermediate

Multitasking

Intermediate

Editing

Intermediate

Prioritization

Intermediate

Organizing

Intermediate

Interpersonal

Intermediate

Oral Communication

Intermediate

Written Communication

Intermediate

Microsoft Office

Intermediate

Behaviors

Required

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

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Motivations

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Education Experience

Required

2 years: Project/program management experience, secretarial/office management experience, and proven track record in a highly productive professional setting.

Preferred

2 years: Experience in a university or health care professional institution is helpful

Licenses & Certifications