Manager, Privacy and Information Management
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Please see Special Instructions for more details.
Interested applicants must submit their application and all required documents
online on the Douglas College Career Site www. douglascollegecareers.ca.
Qualified internal applicants shall be given first consideration in filling
the position. ALL INTERNAL APPLICATIONS MUST BE RECEIVED BY DATE. Please
ensure your resume clearly explains how you meet the required knowledge,
skills and abilities of the position for which you are applying. All
candidates selected for interview will need to bring original certificates and
diplomas of educational credentials noted on their resume.
JOB OPPORTUNITY
Position Information
Location New Westminster Campus
Salary Range Pay Band 11 (Minimum- $94,443, Control Point- $125,924, Maximum- $138,516 ). Placement within a salary band is typically up to Control Point based on skills, experience and internal equity. May place over Control Point in limited circumstances.
The Opportunity Reporting to the College Librarian and Director, Learning Services & Records Management, this position is responsible for leading the College's access to information, protection of privacy, and records management functions, ensuring compliance with the BC Freedom of Information and Protection of Privacy Act (FIPPA). This position has access to, and provides advice on, matters related to confidential and sensitive records held throughout the College.
The Manager, Privacy and Information Managementis accountable for the
following:
Responding to and managing access to information requests and addressing
privacy compliance matters across the College.
Overseeing the completion of privacy impact assessments in line with BC
FIPPA regulations.
Overseeing electronic and physical records systems, including document
management platforms and file storage solutions.
Leading the application of the records classification system and retention
schedule across the College, including the development, use, and
maintenance of records management systems.
Overseeing the College's digital and physical archives, including
identifying and implementing appropriate digital archive systems and
processes.
Providing guidance, training, and advisory support to all employees,
including senior leadership, on privacy and records management policies,
procedures, and best practices.
Managing records management, privacy, and archives staff, through hiring,
training, coaching, performance management, and professional development.
Administering the College's Collective Agreements and representing
management in the grievance process, as appropriate.
Establishing and providing quality assurance in record keeping to ensure
the effectiveness of the College's Records and Information Management
(RIM) program.
Creating and revising policies and procedures related to privacy, records
management, and archives.
Creating reports, metrics and measures of success in records management
implementation and management based on college policies, records
management legislation, and industry best practices.
Actively participating on relevant departmental and institutional
committees and representing the College on external committees.
Acting for the College Librarian and Director in their absence, including
serving as the College's designated Privacy Officer.
Actively modeling the Douglas College Core Competencies.
Performing other related duties as required.
WHO WE ARE Do what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best degree-granting colleges even better.
Be a part of an institution where everyone is committed to empowering
successful students, creating responsive learning environments, fostering
social and environmental responsibility, and supporting healthy learning and
work environments.
WHAT WE OFFER We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.
Transit-accessible campuses
Hybrid work arrangementsfor eligible positions
Competitive salaries
Excellent Health and Dental Benefits for eligible positions
Defined-Benefit Pension Plan for eligible positions
Professional Development opportunities
Access to our Fitness Centres and Classes
For more benefits information,click here!
WHAT IT TAKES
Master's degree in a related field (e.g., Archival Studies, Information
Management, Library & Information Studies.
Relevant certification is an asset (e.g., Certified Information Privacy
Professional/Canada, Certified Records Manager).
3-5 years' experience interpreting BC FIPPA and related legislation,
regulations, and case law and applying it to the management of access to
information requests, institutional records, and privacy matters.
Relevant management experience, ideally within a government, regulatory,
or public sector environment, including experience in supervision and
administrative management.
An equivalent combination of education and experience may be considered.
Excellent written, verbal, and interpersonal communications skills, with
the ability to explain complex matters in plain language.
Strong technical proficiency across Microsoft Office and records/document
management systems.
Demonstrated abilities that align with the Douglas College Core
Competency Framework.
Demonstrated experience in:
Applying records management and archives principles, standards, and
practices.
Managing highly sensitive and confidential information with discretion and
diplomacy.
Archival appraisal and retention schedule development.
Legal citations research (for record keeping).
Designing file classification systems.
Determining records management requirements for non-ERMS software
applications.
Providing advisory, training, and reference services to users.
Developing and applying information management policy and procedures.
Business process inventorying and mapping.
Collaborating with information technology colleagues to advise on privacy,
security, and risk mitigation.
Establishing and maintaining effective working relationships with
employees at all levels of the organization.
For the full Job Description click here.
Additional Information Regular hours of work are 8:30 am – 4:30 pm, Monday to Friday, however occasional evenings and weekends may be required. This position will be based at the New Westminster Campus. Occasional travel between Douglas College's locations as required.
Douglas College (DC) is committed to supporting a healthy work/life balance
for Employees. As per the DC Administration Policy A70 Work from Home, College
employees may be eligible to work from home on a part-time basis, subject to
operational requirements and approval by their Responsible Administrator
(RA).
First review date of applicants will be on September 7, 2026.
Posting Number 02760SA
Position Title Manager, Privacy and Information Management
Anticipated Start Date 10/01/2026
End Date
Needs a Criminal Records Check No
How To Apply
Open Date 05/29/2026
Close Date
Open Until Filled Yes
Maximum Number of References 3
Minimum Number of References 3
Equity Statement Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Important Note Click the link at the top of this page to apply directly to this posting.
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you first find out about this employment opportunity?
Douglas College Careers Site
LinkedIn
Indeed
Social Media (Facebook, Instagram)
Personal Referral
Agency Referral
Professional Association Website
Colleges and Institutes Canada (CICAN)
Canadian Association of University Teachers (CAUT)
Douglas College CareerHUB
Career Fair or Other Hiring Event
Other
Glassdoor
If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
Yes
No
Not Applicable
If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).
(Open Ended Question)
Are you a current or former Douglas College employee/student?
Current employee
Former employee
Current student
Former student
None of the above
If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)
(Open Ended Question)
Do you currently have a Masters Degree or a PhD?
Yes - Masters Degree
Yes - PhD
Yes - Masters Degree & PhD
Credential In Progress
No
Employees are required to report to the college in person, promptly and reliably, as required by their position. To meet this obligation, they must reside within a commutable distance to the college for the duration of their employment. Please confirm that you can fulfill this requirement.
Yes, I can fulfill this requirement
No, I cannot fulfill this requirement
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
References with Contact Information
