Library Operations Assistant
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Library Operations Assistant
Department: Library-Central Services
Location: Tulsa, OK
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ABOUT ORU
Oral Roberts University is a Christian University located in Tulsa, Oklahoma.
As a globally recognized, Holy Spirit-empowered University, we develop whole
leaders for the whole world through a unique Whole Person education. Students
come to ORU not to stay in their faith but to GROW in faith and become the
Spirit-empowered leaders they are called to be. Faculty, staff, and students
must adhere to the Code of Honor Pledge for ORU.
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED
OVERVIEW
- FULL TIME
This full-time position serves as the primary evening Supervisor on Duty
during the fall and spring semesters, providing building oversight and staff
support from 3:00pm to midnight while other library staff manage the reference
and services desk. During summer months, the schedule shifts to standard
daytime hours and the position takes on expanded off site storage location
responsibilities including inventory, shifting, and archival item cataloging
support.
RESPONSIBILITIES
Evening Supervision
Serve as Supervisor on Duty during evening hours 3:00pm-12:00am Monday-
Friday during fall and spring semesters
Ensure safe and orderly operation of the library building
Respond to patron and staff needs, enforce library policies, and make
operational decisions in the absence of day shift supervisors.
Provide building oversight and escalation support
Bibliographic Maintenance
Perform ongoing bibliographic maintenance in the library's catalog and
WorldShare Management Services (WMS)
Patron Record Management
Run scheduled patron loads into WMS from Banner student information system
data.
Resolve patron record errors, merge duplicates, and ensure patron data
integrity for accurate access and borrowing privileges.
Annex Operations
Coordinate annex pickup and drop-off workflows year-round to support
patron requests and interlibrary loan.
During the summer, assume expanded responsibility for annex (off site
storage) operations including physical inventory, collection shifting,
and assistance with archival item cataloging.
Inventory & Collection Maintenance
Identify, investigate, and resolve inventory discrepancies.
Conduct periodic shelf-reading and collection maintenance to ensure
accuracy of location data and physical collection order.
Springshare Administration
Serve as primary administrator for LibStaffer (staff scheduling) and
LibCal (room and event booking systems).
Manage scheduling configurations, publish schedules, troubleshoot booking
issues, and provide basic training and support to staff users of both
platforms.
Equipment Management
Maintain oversight of all equipment, including computers,
Audio/Visual/Recording (AVR) equipment inventory and condition.
Conduct regular checks to confirm equipment is functional and properly
stored.
Report maintenance concerns and malfunctions to appropriate personnel.
Other Duties
Back up to Serials Check-in.
Assist with interlibrary loan operations including processing requests,
coordinating pickups and returns with the annex, and communicating with
patrons and partner institutions.
Perform other duties as assigned.
Contribute to library-wide projects, attend staff meetings, support
special events, and assist with emerging needs as library operations
evolve.
COMPETENCIES
Education: Bachelor's degree from an accredited institution
Experience/Skills /Abilities:
Ability to work independently and exercise sound judgement in a
supervisory or lead capacity
Strong attention to detail and accuracy in data-entry and record-keeping
tasks
Ability to work effectively with library management systems and scheduling
software
Excellent organizational, communication, and problem-solving skills
Ability to work the required evening schedule during fall and spring
semesters
Experience working in an academic library or higher education environment
Familiarity with integrated library systems, particularly OCLC WorldShare
Management Services (WMS)
Experience with Springshare products (LibCal, LibStaffer)
Experience in a supervisory or lead staff role
Knowledge of serials management or cataloging principles
Experience with Banner student information system or similar enterprise
systems
Experience with AVR equipment management or inventory systems
Equal Employment Opportunity:
Oral Roberts University promotes equal employment opportunities for all
individuals regardless of differences in race, color, religion, sex, national
origin, age, disability, or veteran status.
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