International Student Advisor & GA Program Coordinator (30432)
Location: Ottawa University - Ottawa, Kansas - Ottawa, KS 66067 ·
Type: Full Time · Category: Administrative Support
Description
International Programs Coordinator:
Responsible for effectively coordinating international programming including
student academic and policy advising, records, and policy administration,
which includes serving as Federal Designated School Official.
GA Program Coordinator:
Responsible for service oriented administration of the University Graduate
Assistant Program. Position is a facilitator, communicator and problem solver
serving Graduate Assistants, which requires effective collaboration with all
applicable university departments. Requires a strong service orientation and
will work closely with academic program directors, admissions, financial aid,
international programs, student accounts, human resources, compliance,
payroll/finance departments as well as GA Managers as a part of daily
operational responsibilities. Implements policies, procedures and processes
requiring knowledge and continued development in related professional fields.
International Programs
Serve as a Federal Designated School Official (DSO) which is approved by
the Student Exchange and Visitor Program (SEVP). DSO responsibilities
include generating I-20s, updating SEVIS records, entering CPT, generating
reports within SEVIS, and ensuring SEVIS records are kept up-to-date.
Serve as the international advisor responsible for working with and
responding to international student requests concerning immigration
status, student academic status, as well as other general needs and
priorities.
Assist with all aspects of the graduate partner programs including the
DBA, EMBA, MSN and MSCS.
Serve as the international student advisor for residential students at the
Ottawa, KS campus.
Serve the International Programs Office in both a strategic and
administrative role:
Facilitate international student communications and document facilitation.
Advise on F-1 Visa Approval and Immigration qualifications approval.
Advise on international student financial eligibility and resources,
language ability, academic qualifications, credentials, application
processing, consulate information
Coordinate Federal SEVIS Management System (Requires federal approval and
training)
Participate in International transcript evaluation, validation, recording,
and adjudication
Ombudsman and advocate for International Student Population
Facilitate international student orientation
Serve as advisor for international travel (Faculty and Student travel)
Maintain internal documentation and record system management, including
budget
Manage and assure accuracy and communication of the international student
handbook in collaboration with the University's Director of Compliance.
Facilitate and communicate effectively with all offices and departments
who work collaboratively with and on behalf of International Programs.
Travel to various Ottawa University campuses to conduct international
student orientation and hold student advising sessions.
Assist in training International Programs Graduate Assistant, when
applicable.
Assist with various projects as assigned by the Director of International
Programs.
Maintain confidentiality of data and information during performance of
duties and incorporate safeguards for the security and integrity of all
information, data and records. Assure information and activities are
handled with confidentiality and meet the expectations of the University's
Code of Conduct and Ethics.
Provide leadership to those with whom you work through your conduct,
attitude, and professionalism. Represent the University to students,
employees, alumni and external groups in a way that reflects well on OU.
Provide customer service support to the International Programs Office as
needed.
GA Program:
Conducts responsibilities assuring GA policy and practices are conducted
consistent with university policy and meet regulatory requirements;
focused on maximizing the effectiveness of processes and systems; serves
GA's with efficiency and care; and information is communicated and
implemented in a way that is positive to the Graduate Assistant
experience.
Works collaboratively with related departments and GA Managers to assuring
effective support and decision making on behalf of Graduate Assistants.
Assures compliance with University policy and prevailing compliance
standards.
Responsible for the accurate and timely service to prospective and current
Graduate Assistants. If not able to resolve questions, collaborate with
appropriate department(s) toward resolution. Assure effective
communication with University departments as appropriate and necessary.
Provide coordination and support to GA Hiring Managers, in cooperation
with Human Resources, as they navigate recruitment processes. Collaborate
with HR and unit budget administrators to assure positions are within
budget and position is defined.
Assure proper tuition waivers are applied to all Graduate Assistant
student accounts. When this has not occurred, work with the GA to complete
the required Waiver Request process. Approves waivers based on expected
policy standards. Reconcile any differences with AR and HR as needed to
assure GA student accounts are in good standing.
Effectively utilizes the ERP Administrative System, Paycom, and other
related systems to collect, analyze, and report data and information
related to the Graduate Assistant program as a part of the regular duties
and responsibilities of this role.
Assure Graduate Assistants have completed required trainings prior to the
start of their academic program and work. Notify applicable parties when
the Graduate Assistant is not following expected standards and/or
responding to required expectations.
Assure Graduate Assistants maintain academic eligibility to remain within
academic program and GA position. Collaborate with Graduate Program
Directors as needed on behalf of a Graduate Assistant to assure policies
and procedures are met and the Graduate Assistant is supported.
Assure International Student requirements are met. Understand and monitor
specific regulations to assure the Graduate Assistant remains in
compliance with their VISA status and required standards.
Monitors progress of Graduate Assistants through their academic program.
When Graduate Program is complete, and the individual is ready to
graduate, assure the Graduate Assistant position is terminated in Paycom
and bi-weekly living stipend ends in a timely manner.
Other duties as assigned
Qualifications
Required Education: Bachelor's degree required; Master's degree preferred.
Required Experience: Three years higher education or related experience;
experience in project management preferred.
Additional Eligibility Requirements:
Excellent time management skills with a proven ability to meet deadlines.
Ability to work effectively/collaboratively with others.
Proven leadership skills in collaborative organizations.
Proven interpersonal and communnication skills.
Must be U.S. citizen or Permanent Resident to be approved as DSO.
Working Conditions:
(Physical attributes required to perform job duties with or without
reasonable accommodation - examples: sitting, lifting, bending, driving,
environmental factors or elements, noise level, stairs in a building, or other
factors that will affect working conditions)
Physical attributes to perform the job duties with or without reasonable
accommodation (examples: sitting, lifting #, bending, driving, etc.
Environmental factors such as temperature, noise level, inside or outside,
or other factors that will affect the person's working conditions.
Travel Requirements:
If travel is required, list type and approximate percentage: As needed to
conduct international student orientation
Responsible for driving students and University vehicles as part of job
duties: No
Standard University Expectations:
Be mindful and supportive of the Mission of Ottawa University
Understand and follow the University's policies and procedures and
exercise good judgment accordingly. Assure that University and student
information is managed in a confidential and ethical manner in accordance
with the University's Code of Conduct and Ethics.
Manage your staff in accordance with University personnel policies.
Encourage collaboration among the staff, provide regular evaluation and
feedback, and facilitate developmental opportunities.
Model and encourage collaboration among University offices and campuses
assuring effective communication and operations.
Provide leadership through conduct, attitude, and professionalism.
Represent the University to students, external groups, faculty, and staff
in a way that reflects positively on the University.
Exercise inclusivity in your daily actions in accordance with the
University's Mission Statement, Statement of Spiritual Identity, and
Statement of Inclusion, Openness, and Community.
Our University
Ottawa University “prepares professional and liberal arts graduates for
lifetimes of personal significance, vocational fulfillment, and service to God
and humanity” from residential campuses in Ottawa, Kansas (established 1865)
and Surprise, Arizona (established 2017) and from professional and online
campuses in Kansas City, Phoenix, and Milwaukee.
Ottawa University is a regionally accredited, church-related, student-
centered, private comprehensive university that strives to integrate faith,
learning, and life in the academic experiences of students.
This job description in no way states or implies that these are the only
duties to be performed by the employee(s) incumbent in this position.
Employees will be required to follow any other job-related instructions and to
perform any other job-related duties requested by any person authorized to
give instructions or assignments. All duties and responsibilities are
essential functions and requirements and are subject to possible modification
to reasonably accommodate individuals with disabilities. To perform this job
successfully, the incumbents will possess the skills, aptitudes, and abilities
to perform each duty proficiently. Some requirements may exclude individuals
who pose a direct threat or significant risk to the health or safety of
themselves or others. The requirements listed in this document are the minimum
levels of knowledge, skills, or abilities. This document does not create an
employment contract, implied or otherwise, other than an “at will”
relationship.
Ottawa University is committed to equal employment opportunity and does not
unlawfully discriminate in recruitment or employment on the basis of race,
age, sex, color, religion, disability, national origin, sexual orientation,
genetic information, or any other characteristic protected by law.
